RTI/DBE1 is currently looking for candidate to assume the following position:
Procurement & HR Assistant
SUMMARY / BACKGROUND
Procurement & HR Assistant is member of DBE1 Administration team based in Jakarta and performs Procurement and HR jobs. The incumbent works in close coordination with Office Manager Jakarta, Office Managers in Provinces and DBE1 PAM.
WORK PERFORMED
1. Procurement
* Receive and process procurement and purchase requests are according to the procedures from USAID, RTI and DBE1 for national office and provincial offices for transaction above Rp. 5,000,000,-.
* Supervise and provide support for procurement and transactions are according to the procedures from USAID, RTI and DBE1 in provincial level or other transactions under Rp. 5,000,000,-.
* Receive and review incoming invoices related to purchases or lease prior to payment by Finance Department.
* Organize annual review for vendor performance for all project offices with the documentation and recommendations ; to extend contracts or to replace with other vendors.
* Work with Sr. Office Manager to review and update assets inventory data base in RAM for National and Provincial offices.
* Work with Administration team for other assignments as appointed by Senior Office Manager Jakarta.
1. Human Resources
* Monitor and prepare complete documentation for local and international short-term consultants including time-sheets, travel arrangements, invoices, non-performance issues, and storing of final deliverables.
* Implementation of a HR database system for the Jakarta and Provincial Offices to include maintaining comprehensive updated and accurate personnel information as required such as bio-data for new and old employees, days work, annual leave, and timesheets.
* Coordinate with RTI-Indonesia to maintain consistency of data received.
* Attend and contribute to the project's periodic administrative as well as program meetings as required.
* Carry out other ad-hoc duties as required.
REQUIREMENTS
* Minimum bachelor degree with at least 3 years relevant experience
* Excellent computer skill in Microsoft windows
* Excellent communication skills in Bahasa Indonesia and English
* Experience in office administration
* Preferably has previous experience working in INGO/ NPO
* Able to work independently and as a team member
* Ability to kept sensitive HR records and information confidential
* Ability to appreciate international diversity and to establish effective working relationships with international clients
* Commitment to basic principles of equity and to broader RTI ethical guidelines
To apply please send your CV no later than March 30, 2011 to hr@rti-indomd.rti.org with the position title in the email subject. Shortlisted candidates will be contacted;no phone calls please. RTI is an equal opportunity employer.
Procurement & HR Assistant
SUMMARY / BACKGROUND
Procurement & HR Assistant is member of DBE1 Administration team based in Jakarta and performs Procurement and HR jobs. The incumbent works in close coordination with Office Manager Jakarta, Office Managers in Provinces and DBE1 PAM.
WORK PERFORMED
1. Procurement
* Receive and process procurement and purchase requests are according to the procedures from USAID, RTI and DBE1 for national office and provincial offices for transaction above Rp. 5,000,000,-.
* Supervise and provide support for procurement and transactions are according to the procedures from USAID, RTI and DBE1 in provincial level or other transactions under Rp. 5,000,000,-.
* Receive and review incoming invoices related to purchases or lease prior to payment by Finance Department.
* Organize annual review for vendor performance for all project offices with the documentation and recommendations ; to extend contracts or to replace with other vendors.
* Work with Sr. Office Manager to review and update assets inventory data base in RAM for National and Provincial offices.
* Work with Administration team for other assignments as appointed by Senior Office Manager Jakarta.
1. Human Resources
* Monitor and prepare complete documentation for local and international short-term consultants including time-sheets, travel arrangements, invoices, non-performance issues, and storing of final deliverables.
* Implementation of a HR database system for the Jakarta and Provincial Offices to include maintaining comprehensive updated and accurate personnel information as required such as bio-data for new and old employees, days work, annual leave, and timesheets.
* Coordinate with RTI-Indonesia to maintain consistency of data received.
* Attend and contribute to the project's periodic administrative as well as program meetings as required.
* Carry out other ad-hoc duties as required.
REQUIREMENTS
* Minimum bachelor degree with at least 3 years relevant experience
* Excellent computer skill in Microsoft windows
* Excellent communication skills in Bahasa Indonesia and English
* Experience in office administration
* Preferably has previous experience working in INGO/ NPO
* Able to work independently and as a team member
* Ability to kept sensitive HR records and information confidential
* Ability to appreciate international diversity and to establish effective working relationships with international clients
* Commitment to basic principles of equity and to broader RTI ethical guidelines
To apply please send your CV no later than March 30, 2011 to hr@rti-indomd.rti.org with the position title in the email subject. Shortlisted candidates will be contacted;no phone calls please. RTI is an equal opportunity employer.
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