Action Contre la Faim – Indonesia Mission
POSITION VACANCY
1. LOGISTIC ADMINISTRATOR ASSISTANT (1 position)
Code : RJO/011/LOG/LogAdminAsst/IV/11
Location/base : Yogyakarta
Start date : asap
Duration of contract : until July 31st, 2011
Objective 1 : Support in the Logistics activities of the base
Activities:
- Ensure logistic support to the programme in collaboration with the Log Admin HOB : define the needs, formalize orders, in charge of purchases and folders follow-up
- Responsible in management of the equipment placed at the disposal of the programme (vehicles, radios…)
- Assist in draw up and implement the planning of the number of vehicles needed for the programme
- Prepare logistic reports on stock
- Maintain the documentation of logistics
- Support in the security of the base
- Support in the implementation of Kitlog 3 version
Objective 2 : Support in the Financial activities of the base
Activities :
- Issue advances to the logistics for purchases upon validation from Log Admin HOB
- Check invoices (format, purchase voucher validity) and make payments
- Close the cash account every month (counting, printing)
- Execute payment of monthly salary upon validation from Log Admin HOB
Objective 3 : Check compliance with purchasing procedures :
Activities :
- Comply with purchasing procedures when remitting advances
- Inform the logistics department of purchasing procedures and of data required on the invoices
Objective 4 : Responsible for administrative follow-up of staffs at the base
Activities :
- Ensure completeness of employees’ individual file
- Support in the preparedness of the monthly database and send to Log Admin HOB to be sent to HR Manager in capital
- Be a part in the recruitment process
Objective 5 :Manage domestic employee’s social insurance (Jamsostek) & medical
benefit
Activities :
- Ensure the registration of new employees in coordination with Log Admin HOB
- Prepare and make monthly contribution payments
- Prepare declarations of work accidents and follow the necessary procedures in the event of death or to end a contract
- Ensure contacts with local partner (Jamsostek office)
- Ensure the registration & un registration of the employees & family member to insurance company in coordination with HR manager
Objective 6 : Support in the administrative issues
Activities :
- Prepare letters or documents needed for the program activities
- Take part in the practical organisation of travelling management, etc
- Support in other administrative activities as required
Diploma / Level of studies : Degree in Management; strong background of
logistics, administrative, finance & human resources
Required skills: Computer knowledge – Professionalism – Sense of organisation –
Interpersonal skills – Sense of confidentiality – English
Please submit your CV and Application Letter in English with at least two references to : acfrecruitment@yahoo.fr before Friday, April 8th, 2011 attn. to Human Resources Manager. Please put the code & title of position on your application. Due to the need the applications will be processed soon before closing date.
Only short list candidates will be contacted, tested and interviewed.
All ACF members are committed to respect the 6 leading principles of the organization: independence, non-discrimination, free and direct access to victims, professionalism and transparency. ACF is an equal opportunity employer.
POSITION VACANCY
1. LOGISTIC ADMINISTRATOR ASSISTANT (1 position)
Code : RJO/011/LOG/LogAdminAsst/IV/11
Location/base : Yogyakarta
Start date : asap
Duration of contract : until July 31st, 2011
Objective 1 : Support in the Logistics activities of the base
Activities:
- Ensure logistic support to the programme in collaboration with the Log Admin HOB : define the needs, formalize orders, in charge of purchases and folders follow-up
- Responsible in management of the equipment placed at the disposal of the programme (vehicles, radios…)
- Assist in draw up and implement the planning of the number of vehicles needed for the programme
- Prepare logistic reports on stock
- Maintain the documentation of logistics
- Support in the security of the base
- Support in the implementation of Kitlog 3 version
Objective 2 : Support in the Financial activities of the base
Activities :
- Issue advances to the logistics for purchases upon validation from Log Admin HOB
- Check invoices (format, purchase voucher validity) and make payments
- Close the cash account every month (counting, printing)
- Execute payment of monthly salary upon validation from Log Admin HOB
Objective 3 : Check compliance with purchasing procedures :
Activities :
- Comply with purchasing procedures when remitting advances
- Inform the logistics department of purchasing procedures and of data required on the invoices
Objective 4 : Responsible for administrative follow-up of staffs at the base
Activities :
- Ensure completeness of employees’ individual file
- Support in the preparedness of the monthly database and send to Log Admin HOB to be sent to HR Manager in capital
- Be a part in the recruitment process
Objective 5 :Manage domestic employee’s social insurance (Jamsostek) & medical
benefit
Activities :
- Ensure the registration of new employees in coordination with Log Admin HOB
- Prepare and make monthly contribution payments
- Prepare declarations of work accidents and follow the necessary procedures in the event of death or to end a contract
- Ensure contacts with local partner (Jamsostek office)
- Ensure the registration & un registration of the employees & family member to insurance company in coordination with HR manager
Objective 6 : Support in the administrative issues
Activities :
- Prepare letters or documents needed for the program activities
- Take part in the practical organisation of travelling management, etc
- Support in other administrative activities as required
Diploma / Level of studies : Degree in Management; strong background of
logistics, administrative, finance & human resources
Required skills: Computer knowledge – Professionalism – Sense of organisation –
Interpersonal skills – Sense of confidentiality – English
Please submit your CV and Application Letter in English with at least two references to : acfrecruitment@yahoo.fr before Friday, April 8th, 2011 attn. to Human Resources Manager. Please put the code & title of position on your application. Due to the need the applications will be processed soon before closing date.
Only short list candidates will be contacted, tested and interviewed.
All ACF members are committed to respect the 6 leading principles of the organization: independence, non-discrimination, free and direct access to victims, professionalism and transparency. ACF is an equal opportunity employer.
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