Secretariat of CCM GFATM Indonesia (Malaria Assistant & Admin Assistant)

The Global Fund to Fight AIDS, TB and Malaria

Secretariat of CCM Indonesia

We are the Indonesia Country Coordinating Mechanism (CCM), an independent national forum which function is to oversee grants provided to Indonesia by the Global Fund to Fight AIDS, TB and Malaria (GFATM). We are currently seeking to fill the following two positions:

1. CCM SECRETARIAT ASSISTANT FOR MALARIA

Based in Jakarta, the CCM Secretariat Assistant for Malaria will be responsible for:

a. Assist in the administrative management of the CCM Malaria Technical Working Group (TWG);

b. Provide technical support with the reporting cycle for CCM grant oversight dashboards;

c. Assist the Malaria TWG with preparation of meetings, workshops, field monitoring visits and development of reports and presentations for Malaria TWG meetings;

d. Maintain up to date files on Malaria TWG meeting attendance, minutes of meetings, reports from grant Principal Recipients, and related materials;

e. Provide monthly report and annual of activities to The Excecutive Secretary CCM Indonesia, and work closely with other staff as an integrated member of the CCM Secretariat team.

Qualifications:

1. Completion of a university first degree and/or diploma in health (e.g., public health);

2. At least 3 (three) years of progressively responsible experience in programmatic or administrative work;

3. Fluency in English and Bahasa Indonesia, both verbal and written;

4. Good communication skills;

5. High degree of integrity, and organizational and analytical skills;

6. Ability to work in a team;

7. Good computer skills, including internet navigation and office applications (especially Word and Excel);

8. Demonstrated ability to work in a multi-cultural environment and establish harmonious and effective working relationships;

Some basic understanding of malaria would be desirable.

2. ADMINISTRATIVE ASSISTANT

Based in Jakarta, will be responsible to Management & Senior Administrative Officer for:

a. For various areas of general administrative duties, document fillings per daily as such as receiving, recording, checking, copying in-out letters, in-out emails, minutes of any meetings, material meetings, and others document jointly with Office Assistant.

b. Updating files the composition of members, CCM Activities, CCM Contact details and other duties as required.

c. Preparation of draft invitations and sending meeting invitations by email or fax, Organizing the meetings, providing logistical and procurement support for workshops/seminars/meetings, confirmation to all participants in the meetings, copying and preparing material for the CCM and others meeting jointly with the Senior Administrative Officer and Office Assistant.

d. Handle petty cash per monthly.

e. Administrative Assistant will work closely with the Management and Senior Administrative Officer and other staff in the secretariat of CCM Indonesia.

f. Further the Administrative Assistant will perform other duties as required by the Executive Secretary or Management & Senior Administrative Officer and/or CCM.

Qualifications:

• Academy degree or equivalent in Secretary, Accounting, Business Administration and at least 2 years experiences in administrative work.

• Excellent verbal and written, interpersonal, and good communication skills required.

• Experience in administrative duties especially good document filling systems.

• Good organizational skills and exceptional problem-solving abilities.

• Good computer skills, including internet navigation and various office applications (especially Word and Excel).

• Ability to work in a team.

• Ability to work under preasure.

• Highly organized and good analytical skills and flexible.

Applications should be sent via email to: ccmindo_hr@yahoo.com;

Secretariat CCM GFATM Indonesia, MOH Building 9th Floor Kuningan, Jakarta; not later than Monday, 25th April 2011. Please put "position" as email subject and put your name in the CV attachement (e.g CV John Doe).

Please provide a Curriculum Vitae (CV) that contains details of your qualifications, experience, present position, current remuneration, earliest date of availability, names and telephone contacts of last three referees.

"Only qualified applicants will be shortlisted"