The USAID Indonesia Urban Water Sanitation and Hygiene (IUWASH) project is a sixty-month program funded by the United States Agency for International Development (USAID) and implemented under the leadership of DAI. IUWASH works with government, the private sector, NGOs, community groups and other stakeholders to improve access to safe water supply and sanitation in Indonesia’s urban areas.
The IUWASH project is currently recruiting for a Receptionist/Administrative Assistant who will be based in Jakarta. The Receptionist/Administrative Assistant is responsible for maintaining a professional appearance of the front office, receiving visitors, managing incoming and outgoing calls, documenting courier movement, and assisting the Administrative & Procurement Officer and HR Associate & Executive Assistant in day to day activities.Her/his responsibilities will include, but not be limited to, the following:
*Administrative *
- Receiving calls and ensuring any messages are quickly forwarded to appropriate individuals.
- Arranging meetings and other managing other schedules for IUWASH team member.
- Preparing all packages and documents for mail, courier and messenger; and supervising their distribution.
- Assist in scheduling drivers and vehicle movements.
- Receiving guests.
- Assisting in sending letters/documents, scanned, to partners, agencies and other government entities.
- Assuming the duties of the other Administrative Assistants in periods of absence.
- Undertaking other assignments that may be given from time to time as appropriate by Primary & Secondary supervisor.
*Human Resources*
- Assisting in health insurance administration, including enrolling and deleting participants, submitting claim reports, etc.
- Collecting and compiling timesheets for all staff (including regional personnel); and inputting related information into computerized tracking systems.
- Maintain records related to and closely track employee utilization of annual, holiday, sick and other leave.
*REPORTING*
S/he will report to the Administrative & Procurement Officer as the primary supervisor and to the HR Associate & Executive Assistant as the secondary supervisor.
*MINIMUM QUALIFICATIONS:*
Diploma degree in an applicable field and preferably a minimum of three years experience within an administrative role of donor funded project. Excellent communication skills both in English and Bahasa Indonesia, as well as good computer skills, including Microsoft office suite, internet, and database management are required. Experience with USAID programs highly desirable.
*APPLICATION SEND: *
Please send a cover letter and curriculum vitae to IUWASH.recruitment@gmail.com by June 30, 2011. Please include the name of the position you are applying for in the title of the email. Only short-listed candidates will be notified.
The IUWASH project is currently recruiting for a Receptionist/Administrative Assistant who will be based in Jakarta. The Receptionist/Administrative Assistant is responsible for maintaining a professional appearance of the front office, receiving visitors, managing incoming and outgoing calls, documenting courier movement, and assisting the Administrative & Procurement Officer and HR Associate & Executive Assistant in day to day activities.Her/his responsibilities will include, but not be limited to, the following:
*Administrative *
- Receiving calls and ensuring any messages are quickly forwarded to appropriate individuals.
- Arranging meetings and other managing other schedules for IUWASH team member.
- Preparing all packages and documents for mail, courier and messenger; and supervising their distribution.
- Assist in scheduling drivers and vehicle movements.
- Receiving guests.
- Assisting in sending letters/documents, scanned, to partners, agencies and other government entities.
- Assuming the duties of the other Administrative Assistants in periods of absence.
- Undertaking other assignments that may be given from time to time as appropriate by Primary & Secondary supervisor.
*Human Resources*
- Assisting in health insurance administration, including enrolling and deleting participants, submitting claim reports, etc.
- Collecting and compiling timesheets for all staff (including regional personnel); and inputting related information into computerized tracking systems.
- Maintain records related to and closely track employee utilization of annual, holiday, sick and other leave.
*REPORTING*
S/he will report to the Administrative & Procurement Officer as the primary supervisor and to the HR Associate & Executive Assistant as the secondary supervisor.
*MINIMUM QUALIFICATIONS:*
Diploma degree in an applicable field and preferably a minimum of three years experience within an administrative role of donor funded project. Excellent communication skills both in English and Bahasa Indonesia, as well as good computer skills, including Microsoft office suite, internet, and database management are required. Experience with USAID programs highly desirable.
*APPLICATION SEND: *
Please send a cover letter and curriculum vitae to IUWASH.recruitment@gmail.com by June 30, 2011. Please include the name of the position you are applying for in the title of the email. Only short-listed candidates will be notified.
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