Terms of Reference
CONSULTANT FOR VANILLA ENTERPRISE DEVELOPMENT
LOCATION : Serui, Papua-Indonesia
PERIOD : The 3rd week of June until the 4th week of August 2011
BACKGROUND OF THE PROGRAM
Papua’s geographic isolation has contributed to the preservation of a rich natural heritage, which includes over 60% of Indonesia’s biodiversity, abundant mineral and water resources. This environment is well suited to the cultivation of vanilla, a crop which typically grows well in altitudes of between sea-level and 1,750 meters, with predominately hot and moist climates. Due to the isolated geography of Papua, crops such as vanilla are by their very nature ‘organic’ as inputs (fertilizers and pesticides) have not been introduced into the environment, a fact already recognized by markets for crops from Papua. Experimentation with vanilla has already started in Serui, attracting interest from others in their community. The traditional community head of seven communities in Serui Island has introduced vanilla cultivation to 11 farmer leaders who have been growing vanilla on their own land for the past three years. With the help of training and extension services provided by local government extension staff, from the Department of Forestry, production reached about 50 kg per 625 square meters small-holding in December 2007, fetching US$ 44 per kg of cured and dried vanilla, in Jayapura.
The communities have demonstrated their motivation and willingness to participate in income generating activities, using their own locally available resources such as land, tools, and plants. Based on this prospective condition, Oxfam has been working with the vanilla farmers in Serui to develop community based vanilla enterprise. This pilot project has involved farmers who have already started to grow vanilla, as well as other well-motivated farmers, making it possible to deliver product to market. The purpose is this project stems from the combined need for development in Papua, previous experience in Serui in vanilla production, and opportunities for providing development gains for communities in Papua through developing enterprises that link to vanilla markets.
As access to market is still a major constraint, in 2010 Oxfam has assisted the vanilla farmers in Serui to initiate a cooperative involving 200 vanilla farmers as the members. The cooperative will be a selling point where the farmers can sell their vanilla, while at the same time the cooperative is expected to control the quality of vanilla products, as well as to identify and then access the vanilla markets inside and outside Papua. In order to support this new initiated cooperative on the above needs, a consultant will be recruited to work with the cooperative for increasing its capacities in the management aspects; providing market analysis and marketing plan; and also providing analysis on the enabling business environment.
OBJECTIVES OF THE CONSULTANCY
§ To work with the vanilla farmers cooperative in analyzing the needs (related to management of a cooperative) that resulted in a institutional capacity building plan;
§ To assist the cooperative in developing a business and marketing plan for the vanilla product;
§ To conduct an analysis on local and national markets of vanilla including an assessment of market demands, competition, pricing structures, and market channels àdevelop marketing plan to meet these needs (including assessment of capacity, market services, and operating environment needs);
§ To conduct an analysis on the enabling business environment in terms of business regulations and market opportunities for vanilla producers.
EXPRESSION OF INTEREST
Oxfam is requesting an expression of interest for the proposed scope of work. As part of this, Oxfam is expecting a submission of up to 6 pages (plus relevant CV). The submission will identify the following:
· Methodology and tools that will be adopted by the consultant to achieve deliverables and outcomes;
· Scope of work that outlining the main activities to be carried out;
· Identify the time/number of days required to achieve the deliverables and outcomes: it should be framed in terms of a maximum 9 weeks (from the 3rd week of June until the 4th week of August 2011);
· Proposed overall costs including daily fee rates, travel costs etc.
The criteria for the evaluation:
§ The content of proposal including proposed activities to assist the cooperative of the vanilla farmers to develop their business plan and budget plan; as well as an analysis on legal economy, costs production and market chain of vanilla in Papua;
§ Experiences of the consultant, preferably in: management of a community-based cooperation; small enterprise development of vanilla (including legal economy, cost & production, and market chain of vanilla preferably in Papua); experiences in building relationship with vanilla buyers inside and outside Papua;
§ Time availability;
§ Value for costs.
SCOPE OF WORK
The consultant will be involved in providing the following proposed services:
· to assist the functionaries of the cooperation in developing their business plan and budget plan;
· to analyze legal economy, costs production and market chain of vanilla in Papua;
· to assist the cooperation to build relationship with vanilla buyers inside and outside Papua;
· to develop a draft report that will include methodology, activities conducted, the results of activities including their analysis, and recommendations fir further actions;
· to complete a final report.
DELIVERABLES
The deliverables will be discussed and negotiated as part of the expression of interest process, and will be based on the requirements identified in the scope of services that should include:
§ pre-mission briefing (2 pages maximum), outlining the activities to be done, methodology, tools proposed (if any) and the justification of the selected method/tools, and also work-plan for field work;
§ a report (20 pages maximum including annexes) outlining activities carried out, results and their analysis, recommendations for further actions, as well as pictures of activities. The draft report should be submitted to Oxfam Papua Office 1 week at the latest after the mission completed.
DURATION
It is expected that these activities will be completed in the period of 3rd week
of June until 3rd week of August 2011, with an indication timeline as follows:
Timing (indicative) Task
3rd week of June 2011
· train the functionaries of the cooperation and assist them in developing their business plan and budget plan
4th week of June – 3rd of August 2011
· analysis on legal economy, costs production and market chain of vanilla in Papua
1st week of July – 2nd week of August 2011
· build relationship with vanilla buyers inside and outside Papua
4th week of August 2011 · submit a final report
SPECIFICATION
The consultant is expected to meet the following qualifications and skills:
Essential:
· relevant education background or substituted by an extensive amount of
experiences;
· at least 5 years experience in management of a cooperation, community’s small enterprise development, vanilla production and marketing;
· demonstrated skills for conducting training for the functionaries of the cooperation and community/vanilla farmers;
· ability to interact with diverse stakeholders in Papua context;
· sound understanding and proven track records in gender mainstreaming and women’s economy empowerment;
· demonstrated writing skills.
Desirable
· experiences of working in Papua context;
· Bahasa Indonesia skills (fluent) and English skills (desirable).
COSTS ESTIMATION
The costs estimation is presented as follows:
§ salaries of the consultant;
§ per diem and travel, including daily costs for meals; mode of transportation/vehicle rental;
§ communications, including telephone, internet.
TERMS OF PAYMENT
The fees and costs estimates referred to shall be payable to the consultant in a schedule that is agreed-upon by Oxfam and the consultant. The payments will be contingent upon the successful completion of deliverables. The payment will be in Indonesian Rupiah.
IMMEDIATELY REQUIRED
Oxfam is a confederation of 14 like-minded organizations working together and with more than 3000 partners and allies in almost 100 countries around the world to bring about lasting change. We work directly with communities and we seek with our partners to influence the powerful to ensure that poor people can improve their lives and livelihoods and have a say in decisions that affect them. Oxfam has worked for over 50 years in Indonesia and now focuses its efforts on empowering women, building the resilience of those living in poverty to shocks and disasters (including responding to emergencies), and improving the effectiveness and accountability of governance for those living in poverty and especially women.
One of the programmes in Papua is Vanill Enterprise Development Programme in Serui. Currently we are looking for consultant to help the programme, Term of Reference (TOR) as above.
If you are interested, please submit your expression of interest and CV to jayapura@oxfam.org.uk not later than 24 June 2011.
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