TALENT MANAGEMENT & ORGANIZATION DEVELOPMENT OFFICER

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.

CARE Indonesia in CIIHQ-Jakarta is currently recruiting the following position for its project:

JOB TITLE : TALENT MANAGEMENT & ORGANIZATION DEVELOPMENT OFFICER

DEPARTMENT/PROJECT : HUMAN RESOURCES/SUPPORT UNIT

REPORTS TO : HUMAN RESOURCES AND ADMINISTRATION MANAGER

JOB SUMMARY:

Under direction of Human Resources and Administration Manager (HRA Manager), Responsible to assisting HRA Manager in implementation of a harmonized recruitment system, design and implement staff training and development, develop orientation system and career succession planning program.

RESPONSIBILITIES AND TASKS:

Job Responsibility #1 – Recruitment staff and consultant.

• Maintain and ensure good applicant filing system and shortlisted candidates database system.

• Sourcing for candidate’s (staff and consultant) trough a variety of channels such as internal posting, internet recruitment, employee referrals, networking, etc.

• Liaise with Hiring Manager, HR Representative in field offices to organize recruitment activities.

• Providing guidance and assistance on the elaboration of Job Descriptions and Job Evaluation.

• Receive and review recruitment request, ensure it’s comply with CARE regulations and all required supporting documents is completed

• Prepare and control the quality of job advertisement draft and arrange job advertisement posting (for all CARE Offices include Banda Aceh), internally with procurement and/or externally with advertising agency

• Work together with Hiring Manager to define: selection criteria, preparing interview guidelines and necessary assessment/test required

• Review incoming application based on the established selection criteria and prepares shortlist candidates.

• Set up interview schedule, contact the short listed applicants, coordinate the schedule with the panel interview members and arrange the interview venue.

• Assist Hiring Manager in preparing interview result report.

• Conduct necessary background check of selected candidates

• Together with Hiring Manager determine the offer to selected candidate, negotiate the offer, sent employment offer

• Coordinating with Contract Officer to ensure the timely production of employment contracts and completeness of personnel file for new staff

• Provide support in recruitment, Casual Staff employment contract and consultant.

• Provide weekly and monthly recruitment progress report

Job Responsibility #2 : International Staff Personnel Administration

• Maintain expatriate personnel files and database

• Maintain the leave records of expatriate staff

• Responsible to submit regularly report to relevant country office

Job Responsibility #3 : Development

• Design and establish workforce planning mechanism under direction of ERM

• Oversee and ensure job analysis, design and evaluation processes are practiced

• Identify areas of competency that require further development and design training program for staff

• Design and deliver orientation program for new staff;

• Participate in the design of and implement staff development strategy.

• Design and deliver career succession planning program.

• Design and provide data for Talent Management, training and other staff development.

• Arrange and implement Training Need Analysis.

Job Responsibility #4 Maintaining Employee data

• Maintaining personnel data in HRIS is updated.

• Maintaining employee database module in HRIS

• Sent reminder to Managers or Unit Head in contract expiry.

• Provide weekly and monthly report for all employee status.

Job Responsibility #5 Assist in Annual Performance Appraisal

• Assist with ensuring that APA's in the field offices are completed and remitted on time to head quarters Issuing the extension contract for fixed term employee.

• Preparing reference letter for all staff.

SUPERVISES:

HR and Admin Officer (1 Person)

QUALIFICATIONS:

SELECTION CRITERIA:

1) Education : University Degree in related field

2) Experience : 3-5 years experience in a similar position, preferably in INGO

3) Specific technical skills:

• Recruitment and Selection and interview skill

• Ability to complete given assignment accurately with minimum supervision.

• Ability to deal patiently and tactfully with staff or Manager

• High sense of personal integrity, loyalty, discretion, initiative and judgment.

• Good command in English and Bahasa Indonesia (Written and oral communication)

• Advance computers skills in Microsoft Office.

COMPETENCIES:

• People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to motivate, support and develop staff. Able to work with, respect and empower Partners and target communities in a sensitive and participatory manner.

• Communication Skills: Well developed written and oral communication and listening skills in both Bahasa Indonesia and English. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of CARE including effective negotiation, facilitation and representation skills.

• Integrity: Maintains ethical and organizational norms, firmly adhering to codes of conduct and CARE ethical principles. • Resilience/Adaptability and Flexibility: Ability to operate effectively under stressful working and/or living conditions and security risks. Works and lives with a flexible, adaptable and resilient manner.

• Diversity: Ability to create and maintain a work environment that respects and promotes diversity, fully benefiting from each individual’s unique qualities, gender, ethnicity, background, age, culture, disability or lifestyle.

• Personal Work Management: Sets high standards of performance for self and others and assumes responsibility and accountability for successfully completing assignments and tasks. Capacity for sound operational decision making and proactive problem solving.

WORKING CONDITIONS:

Jakarta base and 10% of travel to sub-office

TERMS OF OFFER:

CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.

Please submit your applications before July 13th 2011 to CARE International Indonesia, Human Resources Unit:

recruit_519@careind.or.id

"Only qualified applicants will be shortlisted"