International Organization for Migration (IOM) Indonesia is looking for a National Head of Sub-Office according to the terms of reference below:
I. Position Information
Reference No.
Position title
Position grade
Duty station
Type of Contract
SVN/ID10/2013/005
National Head of Sub Office
General Service Staff, Grade 6
Surabaya
Special All Inclusive Contract for 6 (six) months (subject to the medical clearance), with the possibility of extension. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation
Band III
Operations
RCA
n/a
n/a
Yes
Reporting directly to
RCA Programme Coordinator (Java Region)
Overall supervision by
Deputy Chief of Mission
Managerial responsibility
Yes
Directly reporting staff
3-10 staffs
II. Organizational Context and Scope
Under the direct supervision of the RCA Programme Coordinator and the overall supervision of the Chief of Mission, the National Head of Sub-office will be responsible for the management of the sub-office including the oversight of projects and activities in their area.
III. Responsibilities and Accountabilities
1. Establish and maintain necessary relationships with local government, local representatives of national government and community leaders.
2. Establish and maintain working relationships with Imigrasi and Police to assist in the delivery of projects partnered with these agencies.
3. Provide comprehensive monthly reports on each project being implemented in the sub-office area.
4. Formulate concepts for potential projects in the area. Assist Project Development Unit with development of project proposals related to the area.
5. Advise the Head of Regional Office / Deputy Chief of Mission on migration related trends in the area.
6. Responsible for the care and maintenance of Irregular Migrants (IMs) under IOM auspices in his area of responsibility and in strict compliance of the agreed IOM Operational Guidelines.
7. Monitor Irregular Migrants activities and ensure that all basic services are provided to all Irregular Migrants (IMs) under IOM auspices in a timely and efficient manner. Basic services to be provided to IMs include adequate and appropriate food and water, acceptable accommodation facilities, basic personal supplies and toiletries, security and medical assistance, including psycho-social counseling.
8. Visit Irregular Migrants and undertake activities as indicated in the visit activity / work plan prepared in coordination with supervisor.
9. Prepare and submit site-visit reports to RCA Programme Coordinator and Jakarta Operations.
10. Coordinate with the Medical and Psychosocial Support teams to ensure that all Irregular Migrants are provided adequate and appropriate medical services, including psychosocial counseling.
11. Review and ensure that payments for service providers and local authorities are correct and necessary.
12. Coordinate with Jakarta Operations to arrange for transport for Irregular Migrants movements.
13. Provide escort assistance as required and ensure that specific duties as escort are carried out efficiently and effectively in close coordination with Jakarta Operations.
14. Ensure that all relevant staff is informed of any change in Irregular Migrants status.
15. Coordinate with IOM Jakarta to assistant handling resettlement and Voluntary Repatriation on Refugees and Irregular Migrants movements to ensure accurate and update Irregular migrants Statistics.
16. Assist Jakarta Operations handle the new arrival of the migrants and to coordinate with the local authorities to arrange the security, food and lodging and purchase the basic needs for the migrants.
17. Manage all aspects of the operational, logistical, administrative, budgetary and financial activities as well as supervision of staffing in his/her area responsibility for the administrative matters in close coordination with related unit and in accordance with programme standards. Ensure that all staff members in his/her area are performed their tasks in line with IOM regulation and guidelines.
18. Coordinate on security related matters with Logistics & Security Assistant in Jakarta and local UNDSS office. Ensure that sub office and its staff comply with MOSS and MORSS requirement.
19. Perform such other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with commitments
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team members
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
Establishes realistic resource requirements to meet IOM needs
Operations
Delivers on set objectives in hardship situations
Effectively coordinates actions with other implementing partners
Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
Technical
a) Working knowledge of IOM procurement, admin and finance rules,
b) Proficient in computer applications,
c) Delivers on set objectives in hardship situations,
d) Effectively coordinates actions with other implementing partners,
e) Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance organization objectives
V. Education and Experience
a) University (S1) Degree in Management, Economics, Political, Social Science or Business and Counseling.
b) At least 6 years of experience working experience in any of these fields, particularly in dealing with migrants, refugees/asylum seekers, livelihoods projects or community development projects, direct beneficiaries and/or trainings.
c) At least 2 years of experience in managing team.
VI. Languages
Fluency in English and Bahasa Indonesia both oral and written is a must.
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int and indicating the reference code above (SVN/ID10/2013/005) as subject. Only applicant who meet the above qualification will be short-listed
The deadline for applications is 25 February 2013.
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