Finance Officer – Baduta Project

Save the Children is an international NGO and the world's top independent charity for children in need. Since 1919, we have been fighting for children's rights, saving their lives and providing hope for brighter futures worldwide.  In Indonesia, Save the Children currently works in eleven provinces, has staff of approximately 150 local professionals, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response.  Save the Children in Indonesia is seeking to fill the following position:

Finance Officer – Baduta Project

based in Malang, 1 position

Code : FO-Baduta

Reports to: Finance & Budget Manager & Program Manager

Dimensions:
The Finance Officer BADUTA will responsible for recording and reporting all day-by-day financial transactions. S/he will prepare monthly financial report, including BvA analysis.

RESPONSIBILITIES

Financial and Budget Management
1.     Manage the payments process of all Malang and Sidoarjo Sub Office related expenditures:

·         Make daily cash payments to suppliers ensuring all payments are made in compliance with Save the Children policies & procedures e.g. they are correctly authorised in accordance with the Scheme of Delegation, coded per relevant budget lines, are supported by relevant forms and documentation.

·         Issuing and monitoring of work floats and any cash advances, ensuring they are settled/repaid in a timely manner.
·         Provide support and advice to BADUTA staff on purchase and payment matters, provide coding as required.
2.     Record and review of financial transactions related to programs activities and operations.
·         Entering all transactions onto field office spreadsheet on a daily basis, reconciling to cash counts.
·         Consolidate and review the monthly field office spreadsheets for all Emergency field offices, prior to submission to the Finance Manager for review, ensuring that:
-      All data fields are complete, codes are valid and formats are correct.
-      Expenditures are fully charged in accordance with donor budgets on a monthly basis.
-      Liaise with field Finance staff on any queries relating to financial information supplied.

3.      Ensure sufficient levels of cash are available according to program/operational needs.

·        Assist Budget holders in preparation of cash requirement forecasts in line with budgetary requirements.
·        Submit monthly forecasts and subsequent weekly cash transfer requests to the Finance Manager
4.       Coordinate and monitor the operations of human resources functions to ensure the achievement of their goals and efficient performance, such as:
·         Ensure staff leave records are maintained and staffs are reminded about utilizing their leave according to the individual leave plan for the year.
·         Respond to all travel requests of the field team by arranging travel cost effectively and efficiently
·         Develop and maintain an efficient and simple filing system for the program, HR and other general files with the support of an Office Assistant.
5.     Monitor implementation and improvement of office procedures (human resources) based on local office's unique characteristics and SC's policies & procedures, to ensure efficient functioning of field offices and compliance with SC's policies, such as: Socialize SC's HR policy and procedures to all field staff.


6.     Occasional significant duties:
·         Provide other financial and grants management support as and when required by Jakarta Office.
·         Liaising with budget holders regarding budgeting, monitoring and revisions to budgets
contributing to and assisting with process/systems improvements to ensure efficient
and effective financial management within an emergency program context.
·         Providing support to Finance in Jakarta with management/other reporting as required.
·         Cover to other Finance staff as required and agreed by Operations Manager.
·         Contribute to ongoing development of improved emergency response policy and practices.
·         Conducted other related duties as assigned.

Child Safeguarding Policy Responsibilities
·         Support BADUTA Project Manager in ensuring full compliance of CSP at district level.
·         As a member of staff, understand compliance with CSP and work in coordination with colleagues to comply with CSP.
·         In the lead of BADUTA Project Manager, respond to all CSP concerns expressed or discovered appropriately and effectively.

Emergency Response Management
·         Coordinating all related with Financial and Budget Management when responding any potential emergencies in Malang and Sidoarjo, East Java.

QUALIFICATION​

Essential

·         Minimum S1 Finance graduate or equivalent in relevant fields.
·        Minimum 5 years working experience with Government and non-Government organizations in the area of nutrition and/or child health.

·        Proven skills on community development and mobilization and work closely with key stakeholders.
·        Have experiences work in East Java (desirable).
·        Ability to problem solve, show initiative and work independently
·        Respond to requests, queries in timely manner
·        Good information sharing/communication skills
·        Attention to detail, particularly with regards to expense transactions and financial reporting.

·         Commitment  to  and  understanding  of  Save  the  Children's  aims,  values  and principles  including rights-based approaches

Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org

Please fill the "subject" column of the e-mails in this format: <FO-Baduta><your name>

Closing date for application is up to 27 April 2014

(Only short-listed candidates will be notified)

http://indonesia.savethechildren.net/jobs

Save the Children encourages qualified candidates to apply regardless of religion, race, gender, sexual orientation or disability

All recruitment practices and procedures reflect Save the Children's commitment to protecting children from abuse