Title : Project Assistant to RECP project Indonesia
Main Duty Station and Location : Bandung
Mission/s to : n/a
Start of Contract (EOD) : 01 April 2017
End of Contract (COB) : 31 March 2018
Number of Working Days : Full time
Duration
of Contract: 1 year full time, with possibility for renewal and
extension depending on satisfactory performance appraisal and continued
project funding.
*Project Context*
Under
the supervision of Project Manager (PM) and day to day with Chief
Technical advisor (CTA) provides administrative and financial support
to RECP project (In all project site and partners in Indonesia based in
Bandung) in line with Financial/procurement rules and regulations using
SAP system.
*Main Duties*
-
Responsible for the administrative and financial tasks related to the
overall activities of RECP project including the assistance to the CTA
and to project activities such as meetings, consultations, missions,
workshops and seminars.
- Arrange logistics
for several missions, i.e hotel bookings, consultations and prepare
draft programme; confirm appointments with projects, counterparts, local
authorities etc.
- Monitor the Field Operating
Budget of the RECP project, raise Shopping Carts/Purchase Orders in
SAP/SRM for all procurements (incl. payments of the subcontracts),
assets. Raise Shopping carts for payments through Straight Expenses (SE)
and Operational Cash Advance (OCA). Follow up with HQ (RPF/OD) and
FIN/APT the issuance of ASR; submit to HQ budget revisions as required
and keep records of all supporting documentations.
-
Raise Trips in SAP Travel Management for the project staff; ensure
logistics for the trip is in place (Visa, hotel, DSA etc.) and also
raise Expense Report in SAP/TM collecting supporting documents of the
mission.
- Maintain an updated local inventory of assets and reports procurement of new assets to PSM/GES.
- Assist CTA in non technical language translation required for administrative/accounting purpose.
- Route/co-ordinate incoming & outgoing correspondence and take appropriate action as directed by CTA.
-
Review Office, subcontractors and project/project partner bills,
prepare requests for payments to UNIDO HQ, follow up and communicate
outcome to concerned parties.
- Screen incoming
mail and drafts replies for CTA signature, provides relevant background
information whenever necessary, keeps track of pending matters, follows
up with partners offices on deadlines.
-
Maintain files (both paper and electronic) and databases related to
projects work (all partners and sub contractors), projects ASRs.
-
Maintain the proposed activity plan and liason with demo units/estate
management/project partner and subcontractor in consultation with CTA.
- Performs other duties as assigned by CTA.
*Requirements*
Education:
Secondary
education completed -- Advanced university degree in Administration or
other relevant discipline with a specialization in finance will be an
asset.
Technical and Functional Experience:
A
minimum of 5 years practical experience in the field of administration,
including experience at the international level involving technical
cooperation in developing countries. Exposure to the needs, conditions
and anticipated problems in Indonesia.
Languages:
Fluency
in written and spoken English and Bahasa is required. Fluency and/or
working knowledge of another official UN language, desirable
*Competencies*
Core values:
1. Integrity
2. Professionalism
3. Respect for diversity
Core competencies:
1. Results orientation and accountability
2. Planning and organizing
3. Communication and trust
5. Client orientation
6. Organizational development and innovation
*How to Apply*
Qualified women and men are encouraged to apply.
Expressions
of interest including brief motivation and up-to-date curriculum vitae
with three references should be received by Close of Business on 23th
March 2017, by email to vacancy@recpindonesia.org and n.alie@unido.org with copy to m.iqbal@unido.org
Applicants
must indicate the position for which they are applying in the subject
line. Candidates will be reviewed on a rolling basis and only
short-listed candidates will be notified.
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