Yayasan Plan International Indonesia Job Vacancy : Admin and Finance WASH Project Officer

 Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organization’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels.  

Due to organizational THRIVE  Project,  Yayasan Plan International Indonesia is looking for  2 dynamic staffs  to be based in Kupang  &  Mataram    for the position:

Admin and Finance WASH Project Officer – Contract Based

Responsible for finance and admin activity for WASH Projects in NTB Province : Water for Women (WFW) and WINNER (Women and Disability Inclusive WASH and Nutrition) Project. Provide assistance and support to the WINNER/WFW Project Manager in problem solving, project planning and management, and development and execution stated goals and objective. Report directly to the WINNER Project Manager and coordinate with THRIVE Finance/Admin Coordinator, Finance/Admin Officer in Local NGO Partner level and other Country Office Finance Team. Serves as principle point of finance and administrative contact and liaison with internal and external constituencies. Provide specialist finance and administrative service as appropriate in such area as office management, public/community relations, project staff, general business administrations; and/or development and relation, depending upon the functional are supported. 

Main Responsibilities Assists the WINNER PM in the management of Project operations, especially for documenting budget flow and usage. Provides relevant updates to the Finance, Administration & Operations of of WFW and WINNER project in NTB. Raises important issues and concerns as well as legal aspects of Field operations of WFW and WINNER project in NTB. Liaises with local NGOs, agencies and third parties in the field in relation to financial and administration activities as deemed necessary for of WFW and WINNER project in NTB. Maintains communication flow with Country Office Team to ensure documentation and follow-up on pending Field financial issues of WFW and WINNER project in NTB.. Overall supervision of the operations of finance and operations unit in the Field, including local NGO partner of WFW and WINNER project in NTB. Manage the preparation of the project budgets of WINNER project. Forecast cash flow positions of WINNER project. Monitors cash flow, prepares fund request to facilitate monthly transfer of funds needed by the field of WINNER project. Monitors financial performance of the field in terms of set budgets (operating expenses, grants, etc.) of WINNER project. Prepares/reviews and analyses budget monitoring reports, gives advice to the rest of the Project Manager and team to take corrective actions, as appropriate of WINNER project. Prepares/reviews and analyses budget monitoring reports prepared by local NGO partners, gives advice to the rest of the Project Manager and team to take corrective actions, as appropriate of WFW and WINNER project in NTB. Processes and facilitates all payments or fund transfers of WFW and WINNER project in NTB. Ensures that expenditures are authorized and approved, and supported by adequate documentation of WFW and WINNER project in NTB. Ensures that Plan International Indonesia funds are utilized and accounted for based on generally accepted accounting principles and Plan International Indonesia standards of WFW and WINNER project in NTB. Checks payment requests against approved budget lines of WFW and WINNER project in NTB. Follows-up acquittal or liquidation of advances and ensures no advances are given unless the previous advance is acquitted/ liquidated of WFW and WINNER project in NTB. Ensures that financial transactions are properly inputted in the SAP application/system of WINNER project. Ensures that transactions are properly coded, and if applicable, expense allocations are properly made of WINNER project. Ensures timely completion of the transaction records, sends to Country Office on the day after the closing date of WINNER project. Prepares various financial reports and analysis required at/from the Field of WFW and WINNER project in NTB. Ensures that accounting records are properly maintained and documents are properly filed of WINNER project. Ensures that Field Office expenditures are valid and in line with approved budgets of WINNER project. Obtains explanations for / investigates variances of WINNER project. Oversees and administers the day-today activities of the office; follow the policies, procedures, and systems of Plan International Indonesia which ensure productive and efficient office operation of WFW and WINNER project in NTB. Organize and facilitates meeting, conferences and other special event; coordinate and attends meeting, and participates in discussion as appropriate of WFW and WINNER project in NTB. Assist Project Managing on preparing letters, contract, agreement and other document as needed by the project based on Plan International Indonesia policies of WFW  and WINNER project in NTB. Ensures that Plan International Indonesia and donor procurement policies are implemented in the field of WINNER project. Coordinates with the Country Office Team the project office’s needs, and any issues and actions involving HR, Admin and logistics of WINNER project. Together with CO Admin staff, conducts assets inventory and physical count of WINNER project. Participates in project staff meetings of WFW and WINNER project in NTB. Performs other tasks that may be assigned by the WINNER PM and other working relation on Country Office.

COMPETENCY REQUIREMENT :

Education: Bachelor’s degree in finance administration or accounting, or equivalent business. 2-3 years experienced in finance and administration.  Skill in budget preparation, implementation, tracking and analysis, and reporting. Ability to gather data, compile information, and prepare reports. Records maintenance skills. Skill in organizing resources and establishing priorities. Conflict resolutions and/or mediation skills. Demonstrated ability to maintain confidentiality. Word processing and/or data entry skills. Organizing and coordination skills. Knowledge of general accounting principles and internal audit process. Knowledge of administrative policies and procedures as applied to public institutions. Able working independently with minimum supervision. Able to work under pressure and meet the deadline. Advanced organizational skills with the ability to handle multiple assignments. Strong communication skills. Strong English skills. Fast learner and adjustable to circumstances around in order to create harmony team-work atmosphere Knowledge and Skill: Accounting Principles, Indonesian tax and labor laws, Computer , WASH, CCCD, Child right, Child participation and CRC, Administration policy & procedure, HR Policy and procedure, Accounting, Accuracy in figures, Filing, Interpersonal relation , Negotiation, Team work, Communication

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than September 26, 2018  to: HRD.Indonesia@plan-international.org

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.  Range Salary : IDR 3 500 000 – 4 800 000 ,-

Yayasan Plan International Indonesia seeks to improve the lives of the most marginalized, particularly girls, women, and people with disability. We encourage people form diverse backgrounds and experiences, particularly women and people with disability to apply