Objectives
The Multistakeholder Forestry Programme Phase 3 (MFP3), on behalf of the Ministry of Environment and Forestry is seeking the service of a Periodic Evaluator.
Based on Point (a) under Article 5 Indonesia – EU FLEGT VPA (Forest Law Enforcement, Governance and Trade – Voluntary Partnership Agreement), the Government of Indonesia in consultation with the European Union, shall engage the services of a Periodic Evaluator to implement the tasks as mentioned in Annex VI of the Agreement.
Periodic Evaluation (PE) is an independent evaluation by an independent third party, referred to as Evaluator. The objective of the PE is to provide assurance that the TLAS (Timber Legality Assurance System) is functioning as described, thereby enhancing the credibility of the FLEGT licenses issued under this Agreement.
Scope of Work
The periodic evaluator’s work shall cover:
1. The functioning of control measures from the point of production in the forest to the point of export of timber products.
2. The data management and timber traceability systems supporting the TLAS, the issuance of FLEGT licenses as well as the production, licensing and trade statistics relevant to this Agreement.
Main Activities
The Tasks of a Periodic Evaluator are outlined in Annex VI of the VPA and cover the following main activities:
1. Audits of compliance by all bodies undertaking control functions within the provisions of the TLAS;
2. Evaluation of the effectiveness of supply chain controls from the point of production in the forest to the point of export from Indonesia;
3. Assessment of the adequacy of data management and timber traceability systems supporting the TLAS as well as the issuance of FLEGT licences;
4. Identification and recording of cases of non-compliance and system failures, and prescribing necessary corrective actions;
5. Assessment of the effective implementation of corrective actions previously identified and recommended; and
6. Reporting findings to the Joint Implementation Committee
Output
The output of PE comprises regular reports presenting evaluation findings and recommendations on measures to be undertaken to address gaps and system weaknesses identified by the evaluation.
QualificationThe Evaluator shall be a competent, independent and impartial third party that complies with the following requirements:
1. The Evaluator shall demonstrate the qualifications and capability to meet the requirements of ISO/IEC Guide 65 and ISO/IEC 17021, or equivalent, including the qualification to offer assessment services covering the forest sector and forest products supply chains;
2. The Evaluator shall not be directly involved in forest management, timber processing, trade in timber or control of the forest sector in Indonesia or in the Union;
3. The Evaluator shall be independent from all other components of the TLAS and Indonesia's forest regulatory authorities and shall have systems to avoid any conflict of interest. The Evaluator shall declare any potential conflict of interest that may arise and take effective action to mitigate it;
4. The Evaluator and its employees undertaking the evaluation tasks shall have proven experience of auditing tropical forest management, timber processing industries and related supply chain controls;
5. The Evaluator shall have a mechanism in place for receiving and dealing with complaints that arise from its activities and findings.
The Evaluator preferably is an Indonesian based organization
Deadline for Submission of EOI
The deadline for submission of the EOI is 24 July 2015 at midnight West Indonesia Time Zone (GMT + 7)
Submission Instruction
Interested companies/institutions shall submit EOI electronically via email to info@jicsecretariat.org
The EOI shall consist of:
1. The institutional qualifications of the company/institutions in meeting the required qualifications above, including supporting documents.2. Relevant technical personnel. CVs of technical personnel shall not exceed 3 – A4 pages.3. The EOI must use 12pt font
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