OFFICE
ASSISTANT
JOB SUMMARY/DESCRIPTION
DESKRIPSI PEKERJAAN
The
Office Assistant is responsible for daily office operational activities to
ensure the cleanliness and functional of office area. This is daily based
worker.
The position will be based in Jakarta, Indonesia. Indonesian
nationals are encouraged to apply.
Lokasi kerja di Jakarta, Indonesia.
DUTIES AND RESPONSIBILITIES
TUGAD DAN TANGGUNG JAWAB
Menyiapkan
minuman pada saat ada rapat, dan membersihkan ruang rapat setelah rapat selesai.
·
Responsible for the daily cleaning of office
premises. Clean and maintain all office and pantry equipments.
Bertanggung
jawab setiap hari atas kebersihan seluruh ruangan kantor. Memelihara dan
membersihkan semua peralatan kantor dan dapur.
·
Responsible for the daily cleaning of office
premises. Clean and maintain all office and pantry equipments.
Bertanggung
jawab setiap hari atas kebersihan seluruh ruangan kantor. Memelihara dan
membersihkan semua peralatan kantor dan dapur.
·
Responsible to monitor 3rd party work
during the maintenance or perform their services.
Bertanggung
jawab mengawasi pekerjaan pihak luar selama melakukan pemeliharaan atau layanan
mereka.
·
Organize and maintain photocopy, binding
services, document filing, etc for staffs and consultants.
Melakukan
fotokopi, penjilidan, dokumentasi, dan lain-lain untuk staff dan konsultan.
·
Assist on preparing logistics for events.
Membantu
menyiapkan kebutuhan logistik untuk kegiatan.
·
Organize and maintain stocks of all required
office supplies, including tracking inventory and purchase office supplies as
requested.
Melakukan
penyimpanan kebutuhan office supplies, termasuk membuat inventarisnya dan
melakukan pembelian office supplies sesuai petunjuk.
·
Responsible for general maintenance around the
office, undertaking minor repairs as required.
Bertanggung
jawab dalam tugas perawatan dan pemeliharaan kantor, termasuk melakukan
perbaikan kecil bila diperlukan.
·
Deliver/pick up important mail to/from the
Embassy, post office and FHI 360 partner’s office in the absence of the
Messenger and run other official errands.
Mengantar/mengambil
dokumen penting ke/dari Kedutaan, kantor pos dan kantor mitra FHI 360 bila Messenger
berhalangan.
·
Answer the phone,take messages and welcoming the
guests in the absence of Receptionist.
Mengangkat
telepon, mencatat pesan dan menerima tamu bila Resepsionis berhalangan.
·
Perform other duties as assigned.
Melakukan
tugas lainnya sesuai permintaan.
QUALIFICATIONS
KUALIFIKASI
·
Experienced as an Office Assistant in similar organization
(NGO)
Pengalaman sebagai Office
Assistant di organisasi yang serupa
·
Proven good track record in previous organizations
Jejak rekam yang baik di organisasi sebelumnya
·
High School Graduate with minimum 3 years experiences as
office assistant
Lulus SMU dengan pengalaman kerja sebagai Office Assistant
minimum 3 tahun
·
Good team work
Dapat bekerjasama dengan baik dalam tim
·
Willing to work overtime (if needed)
Bersedia bekerja lembur (apabila dibutuhkan)
Interested
candidate please send your application letter and CV to procurementindo@fhi360.org by the
latest 8 June 2018 with the position title as the e-mail subject.
PIC ADMIN
EVENT
JOB SUMMARY/DESCRIPTION
The PIC Admin
Event is a consultancy position who will be assistance in administrative
matters and logistics for workshops and trainings activities of FHI360 Projects.
The position will be based in Jakarta, Indonesia. Indonesian
nationals are encouraged to apply.
DUTIES AND RESPONSIBILITIES
·
Prepare any logistics requirements for events
accordingly.
·
Prepare and make sure the documentations (event
template forms) according to Standard Operating Procedures from FHI360.
·
Responsible for the attendance sheets fill out,
receipts, activity budget reconciliation report, any payments and any other
necessary reports.
·
Coordinating with the hotel for the lodging
and meeting requirements.
·
As a liaison for the event between program
team, hotel and participants of the events.
·
Be punctual and always stand by during the
event.
QUALIFICATIONS
·
Experienced on handling program’s events in human development
projects/NGO
·
Minimum High School Graduate with minimum 5 years experiences supporting
workshops
·
Understanding a simple English conversation would be an advantage
·
Personality traits: honest, well mannered, attentive to details,
friendly, timely mannered, having a good communication skill and having a good
team work
·
Able to work with MS Office (Excel, Word)
·
Neat and clean appearance
·
Willing to assist events outside Jakarta (if required)
