International Organization for Migration (IOM) Indonesia is looking for a Security & Safety Coordinator according to the terms of reference below:
I. Position Information
Reference No.
Position title
Position grade
Base Salary
Duty station
Type of Contract
SVN/ID10/2013/014
Security & Safety Coordinator
General Service Staff, Grade 6
IDR 16,652,000 per month
Jakarta
Special All Inclusive Contract for 6 (six) months, subject to the medical clearance (the first three months will be considered as probation period). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation
Band III
Support
IOM Jakarta
n/a
n/a
n/a
Reporting directly to
Chief of Mission
Managerial responsibility
No
Directly reporting staff
0
II. Organizational Context and Scope
Under direct supervision of the Chief of Mission and in close coordination with the related unit, the incumbent will be accountable and responsible for monitoring security and safety matters, oversee IOM’s security Policy, assist to develop appropriate security strategies in-line with the Organization’s mandate and make appropriate recommendations to ensure the safety, security of all IOM personnel and the protection of IOM assets.
III. Responsibilities and Accountabilities
1. Assists Mission in collecting, updating and communicating information regarding the security situation in the country;
2. Brief the Senior Management on regular basis about security related matters and ensure all relevant security information is disseminated to appropriate IOM missions/staff members;
3. Assists in maintaining the Security Plan, including updating staff lists;
4. Supports the assessment of Minimum Operational Security Standards (MOSS) for the duty station;
5. Assists in reporting security incidents affecting IOM staff, offices and assets;
6. Organizes and delivers training courses on security awareness and preparedness;
7. Assists in ensuring residential (Minimum Operating Residential Security Standards – MORSS) and office safety, and security preparedness;
8. Assists in collecting, updating and communicating information regarding the security situation in the country:
9. Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation;
10. Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information;
11. Communicates information on security to the Mission and provides host country security advice as required;
12. Maintains regular contacts with IOM’s Staff Security Unit, Security Focal Points as well as UN agencies and when required seek their assistance/support and guidance on safety/security matters.
13. May be requested to provide technical assistance.
14. Assists in maintaining the Security Plan, including updating staff lists:
15. Helps in the preparation and review of the Mission Security Plan;
16. Supports actions during the implementation of the Security Plan, as required.
17. Assists in monitoring compliance with Minimum Operational Security Standards (MOSS) established for the duty station.
18. Assists in reporting security incidents affecting IOM staff, offices and assets, and assists in the preparation of security reports, such as the Security Incident Report, the Security Assessments and a Quarterly Incident Report.
19. Provides support in organizing and conducting training courses on security awareness and preparedness, and providing security orientation to newly assigned staff members. Conducts security briefings, as required.
20. Provides general administrative assistance to the mission:
Maintains routine and confidential correspondence files/documents;
Maintains a database on contact details in relation to host country security authorities;
21. Performs other security-related tasks assigned:
Conducts security evaluations and provides advice on security measures for the residences (Minimum Operating Residential Security Standards - MORSS) of IOM staff, as well as on latest trends and threats to staff safety and security;
Participates in the warden system and keeps update of information related to IOM offices and residences;
Maintains liaison with commercial companies used for IOM security at offices and residences, in order to ensure the effective and efficient use of the guard force.
22. Perform any other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with commitments
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team members
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
Establishes realistic resource requirements to meet IOM needs
Technical
a) Anticipates and prepares adequate responses to matters affecting staff safety/security
b) A comprehensive understanding of the concepts, mandate and operational system of a security unit
c) Knowledge of various analytical techniques and the process of analysing and grading sources of information, related to safety/security and threat/risk assessment
V. Education and Experience
a) University Degree or tertiary level qualifications in security or related areas
b) 6 years of working experience in security, preferably in the military or police context or related field of work;
c) Prior experience with the UN system or an international NGO is desirable.
d) Other Skills and Requirements:
Knowledge of HF and VHF radio operation;
Experience in diplomatic security, protection and intelligence considered an asset;
Solid computers skills;
Possession of a valid driver’s license;
Ability to travel;
Physically fit
VI. Languages
Fluency in English and Bahasa Indonesia, both oral and written.
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int and indicating the reference code above (SVN/ID10/2013/014) as subject. Only applicant who meet the above qualification will be short-listed
The deadline for applications is 29 March 2013
For more detail info about us, please visit www.iom.or.id
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