International Organization for Migration (IOM) Indonesia is looking for a Project Assistant II according to the terms of reference below:
I. Position Information
Reference No
Position title
Position grade
Base Salary
Duty station
Type of Contract
SVN/ID10/2013/016
Project Assistant II
General Service Staff, Grade 5
IDR 12,418,167 per month
Makassar
Special All Inclusive Contract for 3 (three) months. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation
Band III
Operations
RCA
n/a
n/a,
n/a
Reporting directly to
Head of Sub-Office/Programme Coordinator (East of Indonesia Region) in Makassar
Overall supervision by
Deputy Chief of Mission
Managerial responsibility
No
Directly reporting staff
0
II. Organizational Context and Scope
Under direct supervision of the Head of Sub-Office and the overall guidance of the Deputy Chief of Mission, the incumbent will be responsible for coordination and implementation of all relevant project activities. In most instances, it is expected these activities will fall under the general care for irregular migrants (IMs) with a specific focus on the Regional Cooperation Agreement (RCA) and assist with Government Socialization Initiatives.
III. Responsibilities and Accountabilities
1. Maintain regular liaison with Officials at the Regional Police Office (Polda) and Regional Office of Immigration (Kantor Imigrasi); Immigration Detention Centre (Rudenim).
2. Represent IOM in local regional meetings and workshop/training, if/when requested by the National Project Officer or Programme Coordinator.
3. Provide ad-hoc support to local authorities in areas related to identification and handling irregular migrant.
4. Conduct awareness raising campaign to sensitive local authorities and population at large on issues relating to irregular migration, people smuggling activities and international commitments of Indonesian Government.
5. Coordinate for the care of IMs under IOM auspices in his/her area of responsibility and in strict compliance of the agreed IOM Operational Guidelines.
6. Monitor Irregular Migrants activities and ensure that all basic services are provided to all Irregular Migrants (IMs) under IOM auspices in a timely and efficient manner. Basic services to be accommodation facilities, basic personal supplies and toiletries, security and medical assistance, including psycho-social counselling.
7. Visit Irregular Migrants regularly and undertake activities as indicated in the visit activity / work plan prepared in coordination with Head of Office.
8. Provide counselling to Irregular Migrants on their option to continued stay in Indonesia or Voluntary return to country of origin.
9. Prepare and submit reports of visit conducted to the Head of Office.
10. Coordinate with the Medical and Mental Health teams to ensure that all Irregular Migrants are provided adequate and appropriate medical services, including psychosocial counselling.
11. Distribute basic supplies to IM’s on agreed schedule.
12. Ensure that all IM’s are provided proper identification cards.
13. Identify hotels/accommodation that can provide sufficient services at reasonable.
14. Coordinate with accommodation owners and relevant staffs to ensure that accommodation for Irregular Migrants are within the agreed standard.
15. Mediate between Irregular Migrants and landlords in cases of dispute and ensure that issues are properly settled.
16. Coordinate with local authorities on Irregular Migrants activities in area of responsibility.
17. Coordinate with Operations Assistant I and Operations Officer to arrange the transportation for IM’s movement.
18. Update IMs statistics and every single IM’s data under IOM auspices in his area of responsibility, and share with relevant staff.
19. Update electronic database by finger printing device through designed website.
20. Ensure that all relevant staff is informed of any change in IM’s status.
21. Coordinate with Operations Assistant I for handling resettlement and voluntary repatriation on IM movement to ensure accurate and updated IM statistics.
22. Ensure monthly cash allowance for IMs in the community accommodation are provided in line coordination with AFA staff.
23. Provide monthly report on care and maintenance of IMs under IOM auspices in his area responsibility.
24. Assist Head of Office to distribute, coordinate or consolidate work performed by Ops Assistant I
25. Provide regional operational support to offices in Eastern Region as necessary.
26. Serve as OIC in the absence of the HSO.
27. Undertake other duties that may be assigned from time to time which are commensurate to the position.
28. Perform other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with commitments
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team members
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Operations
Delivers on set objectives in hardship situations
Effectively coordinates actions with other implementing partners
Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
Technical
a) Knowledge in assisting emergency operations activities;
b) Proven ability and experience in liaising with UN, Government Departments/Authorities and other international organizations;
c) Proficient in computer applications: Ms-Office.
V. Education and Experience
a) University Degree in Law, management, Economics, political, social science or business and counselling.
b) At least five years of experience in any of these fields, particularly in dealing with migrants and trainings.
VI. Languages
Fluency in English and Bahasa Indonesia, both oral and written
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int and indicating the reference code above (SVN/ID10/2013/016) as subject. Only applicant who meet the above qualification will be short-listed
The deadline for applications is 25 March 2013
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