GIZ Vacancy: OFFICE MANAGER

The Deutsche
Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH is a German
international cooperation enterprise for sustainable development with worldwide
operations.


The ASEAN-German Programme on Response to Climate Change:
Agriculture, Forestry and Related Sectors (GAP-CC) seeks 1 (one) qualified
Office Manager



A.   
Responsibilities

Ensuring good communication flow in the
project/programmeorganizing and preparing administrational tasks
for the superiorupdating contact information of the project/programme
and informing the GIZ office about changesfiling documents in reference files or in DMS in
line with GIZ’s filing rules



B.   
Tasks

1.    
Secretariat work and services

organises and coordinates theschedule of the
superior especially by managing the outlook calendar prepares and organises information materials manages incoming and outgoing correspondence
(post, fax, email) and prioritises and organises itreplies and looks after correspondence participates in internal and external (team)
meetings and workshops and assists with documenting these, e.g. by taking
minutes



2.    
Office coordination, office management and general coordination

deals with annual and other leave requests for
contracted experts coordinates and monitors schedules and ensures
agreed blocks of time are kept clear for planned events coordinates and organises rooms for meetingscoordinates equipment etc. required for meetings
with the responsible personcoordinating daily administrative processes of
the project/programme



3.    
Administration

Assisting in administrative processes of the
project/programme as neededCreates and maintains a filing system for the
office, treats information confidentially, specifically in
the areas of personnel and financeupdates the filing system daily with incoming and
outgoing correspondencemaintains the inventory list for the
office/project/programme



4.    
General tasks

interprets and translates as requiredorganises and coordinates project support staff
and works well with them





Other duties/additional tasks

organizes
workshops, training and other events according to the project’s
operational planorganizes
duty travel for the superiorprepares
the travel expenses claim for the superiorCoordinates
and supervises the project driver and acts as superior of the driverperforms other duties and tasks at the request of
management

Duty Station: Jakarta



Kindly send your
comprehensive resume and salary expectation to tri.sihombing@giz.de,
by at the latest 7 January 2013