International Organization for Migration (IOM) Indonesia is looking for a Project Assistant (Direct Victim Assistance) according to the terms of reference below:
I. Position Information
Reference No.
Position title
Position grade
Duty station
Type of Contract
SVN/ID10/2012/085
Project Assistant (Direct Victim Assistance)
General Service Staff, Grade 4
Jakarta
Special All Inclusive Contract, three months with possibility of extension
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation
Band IV
Operations
CT/LM
n/a
n/a
n/a
Reporting directly to
National Project Coordinator
Overall supervision by
Chief of Mission
Managerial responsibility
No
Directly reporting staff
0
II. Organizational Context and Scope
Under the direct supervision and guidance of the National Project Coordinator (NPC) and under overall supervision of the Chief of Misison, the Project Assistant will provide technical and administrative support for the implementation of IOM Indonesia’s Counter-trafficking projects.
The incumbent is expected to carry out his/her duties in accordance with strictest moral and ethical standards and with due respect for gender and socio-cultural differences of the victims
III. Responsibilities and Accountabilities
1. Under the direct assistance component, the Project Assistant specific tasks will be:
Managed victim assistance fund for trafficked victims, including assessing the effectiveness of the assistance, liaise with and monitor implementing partners, providing technical assistance for service providers;
Process support requests submitted by state and non-state partners to provide return, recovery and reintegration assistance to victims of trafficking;
Consult IOM Indonesia’s General Practitioner on cases requiring medical support; reject/approve support requests on the basis of the application guidelines and criteria;
Coordinate with the Victim Assistant Clerk and Caseworkers to liaise and coordinate with relevant referral partners on the administrative logistical arrangement of victims’ support;
Coordinate with Admin Finance Assistant to make decision on the financial need and review the financial report, regarding the Direct Assistance provided to victims of trafficking by state and non-state partners;
Conduct regular monitoring field visits to assess partners’ performance in providing return, recovery and reintegration assistance to victims of trafficking and draft monitoring reports;
Provide corrective recommendations to referral partners where necessary;
Coordinate with the Database Assistant and Database clerk in completing and sharing files for Direct Assistance statistical reports.
2. Assist the NPC with additional cross-cutting project implementation tasks, as follows:
Liaise and coordinate with national and sub-national agencies, and relevant other non-state partners to meet program objectives;
Provide clerical assistance (drafting letters of correspondence, etc.) as necessary.
Provide translation and interpretation services as required.
3. Perform such other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Presents goals as shared interests
Performance Management
Provides constructive feedback to colleagues
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Actively supports and implements final group decisions
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Operations
Delivers on set objectives in hardship situations
Effectively coordinates actions with other implementing partners
Technical
a) Good knowledge and understanding of the labour migration and human trafficking context in Indonesia.
b) Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds
c) Have ability to manage workload within general schedule of work, instructions and standard practices.
d) Have ability to work with minimum supervision and maintain composure under pressure.
e) Proficient in computer applications: Ms-Office : word, excel, PowerPoint, and solid experience with database management.
f) Willing to travel to monitor project activities.
V. Education and Experience
a) Diploma Degree in Development Work, Programme Management, Social Science, Law, or counseling. An University degree in this field will be highly regarded.
b) At least four years of experience in social work, including with battered women, rape victims, family/domestic abuse and trauma/post trauma care.
c) Experience in working with trafficked victims and general counseling, awareness of gender issues and good networking skills will be distinct advantages.
VI. Languages
Fluency in English and Bahasa Indonesia, both oral and written
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int and indicating the reference code above as subject.
The deadline for applications is 25 December 2012
Only applicant who meet the above qualification will be short-listed
For more detail info about us, please visit www.iom.or.id
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