BASICS Adm. & Proc. Officer

Cowater International is an Ottawa-based Canadian management consulting
firm specializing in international development. We work primarily on
projects funded by donors.  You can learn more about us at www.cowater.com.

We are currently seeking to recruit an Administration and Procurement
Officer to help implement a CIDA-funded project, Better Approaches to
Service Provision through Increased Capacities in Sulawesi (BASICS).  The
project  purpose is to link planning and budgeting processes in a
participatory, pro-poor, gender equal and environmentally sustainable
manner leading to improved MDGs/MSS-based social services provision in
selected districts/cities in Sulawesi.

Duty station will be in Kendari.


*Job Description*

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Reports to: Provincial Coordinator

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S/he will liaise closely with the five district/city Administration &
Finance Assistants and be responsible for providing administrative and
procurement assistance to support successful implementation of all
BASICS  activities
in her/his province.



*Key responsibilities will include*:



·     logistical assistance to facilitate activities undertaken in the
province including bookings for training venues, travel bookings,
preparation and reproduction of training materials, etc;

·     preparing quotation requests and service provision and procurement
agreements and contracts for BRI activities;

·     ensure smooth handling of all BASICS related correspondence at the
provincial level including preparation of letters, email and telephone
communications;

·     management of all BASICS related soft and hardcopy filing systems for
the respective province;

·     liaise with District Facilitators and respective  Administration &
Finance Assistants to support smooth administration of all BASICS
activities;

·     assistance in preparing BRI progress reports for review by the
Provincial Coordinator;

·     handle petty cash, including preparation of petty cash reports,
reconciliation and replenishments;

·    assist in managing and coordinating maintenance of the Manado  office
premises including office space, furniture, IT equipment;

·    assist in coordinating the use, management and maintenance of all
project vehicles;

·   assist in maintaining accurate and up-to-date inventory of project
physical resources

·  logistical assistance to facilitate visits by CIDA representatives, the
Project Monitor and BASICS advisors; and other relevant tasks as assigned
by the Office Administration & Logistics Manager from time to time.


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*Desired Key Qualifications*



·     Organizational and logistical skills

·     Proficiency with computer software

·     Excellent writing and oral communication skills, inter-personal
skills and good disposition for team work,

·     Knowledge of procurement process, knowledge of contract management
process, etc.


*Qualifications:
*

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Interested candidates should submit an e-mail highlighting their relevant
qualifications with the subject line “*BASICS Adm. & Proc. Officer*” and
with a complete c.v. attached to info@basicsproject.or.id

All applications are appreciated, but only suitably qualified candidates
will be contacted.

The closing date for applications is January 28, 2013*.*