Belgian Red Cross vacancy : Finance and Administration Officer and Disaster Management Officer

Belgian Red Crossis currently seeking Finance and Administration
Officerand Disaster Management Officer, to be based in
Jakarta and Banjarmasin, South Kalimantan.


Finance and Administration Officer
Key tasks and responsibilities
1)    Accounting and finance
·         Directly managing the cash box and bank account under
the control of the Head of Mission according to Belgian Red Cross regulations
·         Managing the bank account and the cash ledgers
·         Allocation of expenditure to specific budget lines and
accounting codes;
·         Assist CR in Preparation of the field budget follow-up
on a monthly basis.
·         Using the HQ field budget follow-up to prepare the
closure of the monthly accounting;
·         Preparing the Funds requests to the HQ timely based on
the project budget;
·         Organizing the transfers of the money between the bank
and the cash box;
·         Advice the Country Representative on budget design,
monitoring and follow up;
·         Ensure that all the projects of CRB in Indonesia are
receiving adequate administrative and logistic support;
·         Ensure that all accounting data are entered in the
computer as per the CRB accounting procedures and guidelines.
·         Prepare the year closure tasks as per the requirement
from CRB HQ.
2)    Administration and Logistics
·         Filing all documents pertaining to work;
·         Assist in Managing, following-up all the needed
procurement in conjunction with the PMI;
·         Preparing and updating at least twice a year the
inventory list (Guest house, office, warehouse);
·         Filling of the administrative documents;
·         Managing the administrative process for the
expatriates’ presence in Indonesia (ID Card, delivery and extension of the
visas, travel / Air tickets, and Hotels) for trips outside the project sites;
·         Investigate on rules and regulation and other legal
aspect;
·         Coordinate travel and or air ticket, hotels, for the
trips outside the project side;
·         Coordinate translation works with CRB Indonesia.
3)   Staff management
·         Managing on a day-to-day basis the drivers and house
cleaner team;
·         Managing the payroll and the administrative staff
files;
-         Management of allowance fund leaves
-         Follow up on medical insurance claims
-         Support staff recruitment

 Qualifications & Experience
1)    University Degree in Finance, Accounting or Business
Administration
2)    3 years on similar experience is preferred
3)    Experience of preparing budgets, cash flow
statements & financial plans.
4)    Excellent spoken and written English and Bahasa
Indonesia
5)    Experience of working for the Red Cross/Red
Crescent is preferred
6)    Advanced skills in computers (Windows,
spreadsheets, word-processing and accounting packages).


Disaster Management Officer
Key tasks and responsibilities
·         To assist Country Representative in the implementation
and/or supervise all activities related to Disaster Management in accordance
with the project work plan, and with the Indonesian Red Cross strategies. This
includes more specifically (but is not limited):
A.      Working with the
Indonesian Red Cross Head Quarters, Chapter and targeted branches and the local
communities, a multi-year calendar for implementation of activities in
accordance with the objectives of the projects.
B.      Assist PMI to build
their capacities in natural disaster preparedness and management of the RC
Chapter and branches through:
-      Assist PMI in organizing the training of emergency
teams (Satgana) with PMI
-      Assist PMI in enhancing awareness of RC-volunteers in
disaster preparedness and management,
-      Assist PMI in organizing awareness-raising activities
for RC employees, volunteers, CBATs and Village committee members
C.      Assist PMI to ensure
the direct involvement of the communities in Disaster Management through:
-      Assist PMI in the enrolment of community-based action
teams;
-      Assist PMI in organizing their trainings and plan
activities together with PMI staff and volunteers;
-      Assist PMI in the organization of focus groups on DPM;
-      Assist PMI in the organization of awareness-raising
activities, planning sessions and simulation exercises in schools.
D.     Assist PMI in
building the sustainability of DPM capacities of the RC Chapter and branches
through:
-      Maintain close collaboration with the organizational
development team for the institutional strengthening of RC Chapter and
branches.
-      Support the training of its staff in project
management and fund-raising;
-      Support the PMI in its DPM advocacy campaign among
various stakeholders
-      Support PMI in mainstreaming a gender sensitive
approach across the project;
-      Participate in the development of a strategy for supervision
and monitoring for all the activities mentioned above.
E.      To act as a bridge
between the PMI HQ, Chapter and Branches and the DM Delegate regarding issues
related to the project.
·         To promote a supportive working relationship within
the team and to contribute to develop the capacities of the PMI in DM teams;
·         To participate in a quick flow of information within
the project team (mission reports, monthly reports and other ad hoc report,
photos etc.);
·         To participate when required in technical discussions related
to DM and maintain good relations with local communities, project partners,
PMI, IFRC, as well as national authorities;
·         To take sustainable initiatives and adopt a
problem-solving approach regarding all issues that may arise and inform Country
Representative accordingly.
·         Visit the project areas as and when necessary.

 Qualifications & Experience
1)    University Degree is preferred
2)    Experience of working for the Red Cross/Red
Crescent is preferred
3)    Experience of writing narrative and financial
report
4)    Experience of planning and managing budget
5)    Experience of risk mapping, vulnerability and
Capacity Assessment on a local level
6)    Knowledge of disaster Management/Disaster Risk
Reduction
7)    Strong sense of responsibility and control
8)    Advanced skills in computers (Windows,
spreadsheets, word-processing, email and internet).
9)    Excellent presentation skills in English and Bahasa
Indonesia
10) Excellent spoken and written English and Bahasa Indonesia

Please
submit your application letter addressing the above qualifications and
experience with your curriculum vitae latest on 3rd February
2013 to:
Human Resources Department
Email: ifrc.recruitment@gmail.com

Please indicate on the subject heading: Application for Finance and
Administration Officer; Disaster Management Officer

Only
short listed candidates will be notified.