Background
Yayasan Rumah Energi (YRE) has entered into an
agreement with Hivos to assist in the implementation of the Indonesia Domestic
Biogas Programme, also known as BIRU Programme, which will continue until 31
December 2013. The BIRU Programme aims at
the development of the Indonesia domestic biogas sector and build at least
8,000 biodigesters before the end of the programme. Under IDBP YRE is expected
to produce 3,545 biodigesters during 2013, providing access to biogas for
17,725 people.
The overall objective of the
Indonesia Domestic Biogas Programme is to disseminate domestic bio-digesters as
a local and sustainable energy source through the development of a commercial,
market oriented sector in selected provinces.
For this project, Yayasan Rumah Energi is looking for a dynamic Indonesians
national to fill the followingpositions:
****Provincial Coordinators(2 positions)
1. Provincial Coordinator for West Java (Code: “PC Bandung”)
2. Provincial Coordinator for South Sulawesi (Code: “PC Makassar”)
Responsibilities & tasks
In close coordination with
the IDBP Programme Manager (based in the National Biogas Program Support Office
in Jakarta), the Provincial Coordinator
manages day to day operation of the office as well as the progress of work in
the field. Major responsibilities include maintaining construction progress,
marketing efforts, stakeholder coordination and liaison, administration, and
handling local credit providers. The scope of the activities of the Provincial
Coordinator includes:
1. Manage the Provincial Office for the Programme
2. Prepare Detailed Implementation Plans and Budgets
3. Prepare 6-monthly and annual work plans and
budgets and reports for submission to the donor and government
4. Prepare monthly plans and budgets, progress and
financial reports for submission to Head office
5. Liaise with provincial stakeholders (government,
private sector, cooperatives, farmer groups, users and NGOs) which play a –
potential - role in the implementation of the biogas programme,
6. Identify, recommend and contract suitable
programme partners (for promotion, construction, appliances vendors and
extension)
7. Identify, recommend and execute marketing efforts
of the biogas digesters
8. Select suitable programme areas within the
province in coordination with the NBPSO
9. Monitor promotional activities and programme
progress through field visits and data collection
10. Act as programme focal point at provincial level
11. Supervise the provincial programme staff and
assist in or lead recruitment
12. Supervise the day to day operation at the
provincial level
13. Ensure proper financial and administrative
activities adhering to the Standard Operation Guidelines and other instructions
from the NBPSO
14. Coordinate regularly with the National Biogas
Programme Office in Jakarta
15. Contribute to programme development strategies,
especially for the provincial level
16. Ensure proper biogas digester data collection
procedures and practices and maintain an MIS in accordance with programme
requirements or instructions from the NBPSO
17. Provide logistical and liaison support to field
visits for IDBP (BIRU)
18. Undertake research activities when deemed
required and play a role in knowledge dissemination for IDBP programme.
19. Alert the NBPSO about emerging issues that can
influence the implementation of the Programme
20. Assist to a reasonable extend the IDBP Programme
Manager and YRE in additional tasks as requested.
Requirements
* A minimum of Bachelor (S-1) degree.
* At
least seven years of experience in programme management in not-for-profit
sector.
* Extensive experience working with
provincial and district governments.
* Demonstrated leadership and management
skills with supervisory responsibilities.
* Able to develop networks and maintain good
relationships with government agencies/institutions at all levels,
non-government organization, and civil society organizations.
* Extensive experience in working with
provincial or district government officials and civil society leaders.
* High degree of adaptability to varied
working environments and good interpersonal and teamwork skills.
* Good command of English and Indonesian
communication skills.
* Biogas Experience is an advantage.
**** Administration and Finance Assistant(2 positions)
3. Administration and Finance Assistant for Lampung (Code: “AFA Lampung”)
4. Administration and Finance Assistant for South Sulawesi (Code: “AFA Makassar”)
Responsibilities
& tasks
1. Administration:
a. Answer phone calls and receiving visitors
b. Record incoming and outgoing correspondence
c. Record incoming and outgoing warehouse stock
d. Draft letters/documents as required
e. Do photocopying, scanning, faxing and sending of
documents
f. Organize logistic matters of meetings and events
(such as food order, sending invitations and follow up confirmation,
registration desk, etc.)
g. Handling in procurement & logistical tasks
(find quotations and prepare purchase and/or bidding documents)
h. Scan and entry data for construction documents as
well as filling all documents related with construction partners, such as:
pre-construction forms, biogas completion reports, etc
i. Performs other duties as may be assigned by
Provincial Coordinator, Office Manager or Finance Manager
j. Update contact lists and manage the name cards
holder
k. Filling system for incoming/outgoing documents
(hard/soft copy)
l. Manage monthly timesheets
m. Manage car/vehicle usage
n. Responsible for small office maintenance tasks
o. Organize delivery of documents and programme
equipment
p. Organize travel and accommodation of staff and
guests
q. Prepare contracts for vendors/suppliers
2. Finance
a. Handle petty cash
b. Record all transactions and submit monthly
financial report based on accurate transaction.
c. Prepare liquidation reports of fund usage
d. Prepare cash advances for operational cost
e. Prepare budget breakdowns for office operational
needs
Requirements
ü Minimum SMK/D-3
ü Minimum 3 years work experience, preferably in
similar industry
ü Minimum 2 years experience in similar
position/responsibility
ü Fair proficiency in English
ü Understand how to operate MS Word, MS Excel and
E-mail.
ü Understand basic Administration and Finance
system (bookkeeping)
ü Ability to work effectively as part of a team
ü Understand tax
Information
Applicants should send
their application and CV (including three references) in pdf file to: HRD@rumahenergi.org with position code
as email subject. Applications are
requested by 25 January 2013 at the
latest; thereafter the position will remain open until filled. Only shortlisted
candidates will be contacted. For more information please see www.biru.or.id
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