Grants Bookkeeper with Chemonics International

ProRep is calling for Grants Bookkeeper with a long term position. If you are an experienced Bookkeeper and familiar with Grants and Grantee, you are invited to apply for this position.
 
Indonesia
Program Representasi (ProRep)
Scope
of Work - Grants Bookkeeper
Overview
The
primary objective of ProRep is to increase the effectiveness of representative
groups and institutions in Indonesia and, in doing so, bolster both democracy
and good governance in Indonesia. The ProRep project will strengthen
representation in three important areas:

* First, it will build the capacity of member- and constituency-based based civil society organizations (CSOs) so that they can better represent the interests of their members and constituents at the national and/or local level.
* Second, it will support independent analysis and public consideration of legislation and policies having a major impact on democratic governance.
* Third, it will work with Indonesia’s key representative bodies – primarily the House of Representatives (Dewan Perwakilan Rakyat or DPR), but possibly also the Regional Representative Council (Dewan Perwakilan Daerah or DPD) – to help them become more effective, responsive and transparent.
The
principal project results will include: 1) membership-based CSOs will be better
able to represent the interests of their members, 2) Indonesian universities,
think tanks and CSOs will be better able to produce and disseminate
policy-relevant research and analysis, and 3) the legislative process in the
DPR will be more effective, responsive and transparent.

The
project also will give USAID a mechanism to allow it to respond flexibly and
rapidly to unanticipated needs and opportunities that USAID believes are
important to protecting or advancing democratic governance in Indonesia. These
results will contribute to the achievement of IR 2 of USAID’s 2009-2014
Democratic Governance (DG) strategy, which supports efforts at both the
national and regional levels to make governance more representative, effective
and responsive to citizen’s needs.

Position Name
Grants Bookkeeper

Counterpart
USAID/Indonesia

Specific Tasks
Overall
requirements
1.       Bachelor (S1) of Acounting from reputable university
2.       Having experience with Grants and Grantee
3.       Excellent attitude and ability to adapt to changing operational
and implementation needs
4.       Demonstrated ability to work effectively and cooperatively with a
wide range of people
5.       Strong computer skills especially with Excel

Specific
requirements
The ProRep bookkeeper will have
primary responsibility of assisting with all project bookkeeping tasks and
perform basic financial functions. Detail
job responsibilities listed below include, but not limited to, the following:

·                Receive invoices from vendors and manage and ensure timely payment
by the project.
·                Prepare documentation for all payment transactions (except payment
mobile phones, office telephone and electricity), including but not limited to
vouchers, checks and transfer forms. Ensure that appropriate documentation and
approvals are obtained.
·                Maintain the project’s accounting files system. Make sure that all
vouchers are in order, completed properly and have bank slips/copy of checks
attached.
·                Maintain the tax files for the project, recorded and paid in
timely manner.
·                Prepare daily Bank Reconciliation.
·                Assist Grants Manager to prepare payroll for all local staff based
in Jakarta.
·                Explain generally accepted accounting principles, USAID and
Chemonics regulations to staff and consultants, as necessary.
·                Perform other general bookkeeping duties as needed and other
duties as may be assigned by Grants Manager.
 Reporting
The Bookkeeper reports directly to the Grants Manager. He/She will prepare
regular oral and written progress reports that demonstrate the status of
project activities toward expected results, as well as other reports as
required.

Time
Frame
The
total LOE for this assignment is estimated at 12 months with possible extension

Interested applicants are invited to send a cover
letter and complete curriculum vitae stated 3 referees to etasmania@chemonics.com

Deadline for
Applications: February 15th, 2013
Only shortlisted
candidates will be contacted. If you do not hear from us within 2 weeks of the
closing date, please assume that you have not been shortlisted.