Greenpeace, one of the world’s most respected and dynamic organizations, is
an international non-profit global campaigning organization that acts to
ensure the ability of Earth to nurture life in all its diversity. At the
heart of Greenpeace’s campaigns is the tradition of non-violent, direct
action against environmental abuse and destruction.
Greenpeace exists because this fragile earth deserves a voice. It needs
solutions. It needs change. It needs action.
Greenpeace acts to change attitudes and behavior, to protect and conserve
the environment and to promote peace by:
- *Catalyzing an energy revolution* to address the number one threat
facing our planet: climate change.
- *Defending our oceans* by challenging wasteful and destructive
fishing, and creating a global network of marine reserves.
- *Protecting the world's ancient forests* and the animals, plants and
people that depend on them.
- *Creating a toxic free future* with safer alternatives to hazardous
chemicals in today's products and manufacturing.
- *Campaigning for sustainable agriculture* by rejecting genetically
engineered organisms, protecting biodiversity and encouraging socially
responsible farming.
Greenpeace is present in 40 countries across Europe, the Americas, Asia,
Africa and the Pacific.
To maintain our independence, Greenpeace does not accept donations from
governments or corporations but relies on contributions from individual
supporters and foundation grants.
For over 40 years, Greenpeace has been successful in our campaigns to
reverse environmental degradation by bearing witness to environmental
destruction and exposing and confronting environmental abuse. Greenpeace
campaigns have been vital in informing government policies on the
environment and effecting changes in business practices which lead to
various environmental problems.
Greenpeace in Southeast Asia
Greenpeace opened our first office in Southeast Asia in 2000. In that time
we have led successful campaigns throughout the region, securing fresher
air, cleaner water and a healthier environment through changing industry
practices and government policies. Greenpeace actively campaigns across the
region to catalyze an energy revolution, protect ancient forests and our
oceans, create a toxics-free future and create a shift to sustainable
agriculture.
Greenpeace has three offices in Southeast Asia—in Thailand, Indonesia and
the Philippines and each office is composed of six departments: Campaigns,
Fundraising, Communications, Mass Mobilization, Human Resources and
Organizational Support. Currently, Greenpeace has more than a 150 staff
across the region, excluding the direct dialogue fundraisers.
* *
*THE POST: EXECUTIVE ASSISTANT FOR CHIEF OPERATING OFFICER (COO)*
Job Summary
The Executive Assistant (EA) shall assist the Chief Operating Officer (COO)
in executing and improving GPSEA’s management systems and programs
primarily in the areas of budget planning and oversight, preparation of
annual and monthly work plans, consolidation of intermediate and strategic
development plans, the monitoring and evaluation of programs, and the
preparation of the organization’s monthly, quarterly and annual reports.
The Executive Assistant will also serve as the COO's liaison to the Senior
Management Team (SMT), organizing agenda and logistics for meetings, being
responsible for recording the minutes, and reminding SMT members of
follow-up actions required for decisions and agreements taken in the said
meetings.
The EA for COO is also expected to help improve the communication and
coordination lines within the Senior Management Team (SMT), and play an
active role in the implementation of internal communication initiatives
within GPSEA. From time to time and as assigned by the COO, the EA is also
expected to lead and manage projects, which may involve participation from
other units and departments.
Key Responsibilities
1. Assist the COO in implementing systems and procedures for effectively
managing the organization.
2. Assist the COO in the preparation and management of the COO’s work plan
and budgets, as well as those of units falling under the remit of the
Executive Director.
3. Assist the COO and the SMT in the organization of and preparations of
GPSEA’s annual and mid-term planning processes.
4. Participate in discussions and planning regarding strategic issues,
campaigns, fundraising and organizational planning within GPSEA.
5. Assist the COO in the organization of SMT meetings, providing logistical
support, preparing the agenda and materials, documentation requirements for
the said meetings, and other tasks related to the operations of the Board
and SMT as assigned by the COO.
6. Perform other job-related duties as requested or assigned by the
COO.
Qualifications
· University degree in the field of Social Sciences,
Communications, or Environmental Sciences or demonstrated equivalent
professional experience (e.g. 5 years’ experience in a similar role)
COMPETENCY PROFILE
*Organization competencies
*
· Creative and dynamic, with flexible approach to work
· Commitment to non-violent direct action as a means of effecting
change
*Functional competencies
*
· Excellent communication skills in English both oral written and
oral
· Strong documentation, writing, research and presentation skills.
Proven ability to prepare meeting minutes and reports
· Excellent computer skills, including mastery of programs on
database management and budget preparation/monitoring, task monitoring and
schedule software and other presentation programs.
· Demonstrated ability in planning and organizing meetings
· Adept at working with people of different cultures
· Ability to work effectively in a team but also to work
independently, and unsupervised
· Ability to carry out budget forecasting and monitoring as well as
preparation and analysis of annual and quarterly budgets
· Exposure to knowledge of environmental issues
· Networking skills and ability to communicate with a wide range of
sectors and organizations
*Leadership competencies
*
· Ability to lead and manage cross-functional project teams
*SPECIFIC WORK ENVIRONMENT (optional)
*
· Willingness to travel internationally
· Previous experience working in an environmental/activist
organization
*THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST*
WORKING HOURS
Normal hours of work for full time Employee will be forty (40) per week or
(5) days in a week, at 8 hours per day excluding an hour lunch break. This
will be from Monday to Friday, between the hours of 8:30 am to 6: 30
pm.Ordinary hours of work may be varied as agreed between staff and
the line
managers.
LEAVE
A permanent employee will be entitled to the following leaves:
Annual Leave: 20 days
Parental Leave: As per labor laws and Greenpeace policy
Sabbatical leave: 2 months paid leave after 5 years of continuous service
Compassionate leave: maximum of 5 days for the death of significant others
SALARY
In determining salary offer for this position, Greenpeace applies its
Salary Grading Process, taking into consideration the job description and
applicant’s previous experience, and the organization’s salary grade.
INSURANCE
Greenpeace provides health insurance and travel insurance to its employees.
LEARNING AND DEVELOPMENT
Greenpeace is committed to providing its employees with learning and
development opportunities to be able to perform its functions more
effectively. Through its mentoring process and annual Performance
Management System, staff’s development objectives are identified and
prioritized.
EQUAL EMPLOYMENT OPPORTUNITY
Greenpeace is committed to the principle of Equal Employment Opportunity
for all employees, regardless of sex, marital status, nationality,
religion, age, sexual orientation and any other characteristics unrelated
to the performance of the job. Selection will be in accordance with
objective, job related criteria and the appointment will be on the basis of
applicant’s merits and abilities.
HR POLICIES AND PROCEDURE
Greenpeace management and staff are given guidance on the implications of
the equal opportunities policy. Policies and procedures are reviewed to
review and adapt current practices to promote equality of opportunity.
Other organizational policies and procedures will be fully discussed to the
successful applicant.
* *
*APPLICATION GUIDELINES*
Interested candidates are invited to write Letter of Introduction,
explaining why you are qualified for the position and why you want to work
for Greenpeace. Please attach this to a completed application form which
you can download from
http://www.greenpeace.org/seasia/id/aksi-kamu/jobs/Executive-Assistant-for-Chief-Operating-Officer-COO/
and
email to: jobs.id@greenpeace.org
Deadline for Applications: July 31, 2013
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