Vacancies at HELM Project

Chemonics International Inc. seeks qualified Indonesian personnel for the USAID Higher Education Leadership and Management (HELM) project in Indonesia. Positions are noted below the project background description.


Project Background
The USAID/HELM project was awarded to Chemonics International on November 28, 2011. Chemonics implements HELM with support from partners: the Indiana University Alliance; JBS International Inc., Aguirre Division; and the University of Kentucky (UKY). The five year project was designed to support Indonesia’s Higher Education (HE) sector in increasing its quality and relevance through improved focus on administration and management capacity. In partnership with the Ministry of Education and Culture (MoEC) and the Directorate General of Higher Education (DIKTI), HELM provides technical assistance, training, and additional support to strengthen the leadership capacity and increase effectiveness in the following four core management areas:

1.   General administration and leadership
2.   Financial management
3.   Quality assurance
4.   Collaboration with external stakeholders

HELM works in close collaboration with DIKTI and, by Year 3, partners with 50 Indonesian Higher Education Institutions (HEI). The project is designed to address the USAID Education sub-intermediate result, “increased management capacity of Indonesian Higher Education Institutions” which contributes to the intermediate result “improved quality of higher education” under the over-arching assistance objective: “students better prepared for success in learning and work.”

We are looking for individuals whohave a passion for making a difference in the lives of people around the worldwho can fill the following long term positions:

Financial Systems Specialist
Communications Assistant
Information Management Associate
Technical Associate



1.      TITLE: FINANCIAL SYSTEMS SPECIALIST

Principal Duties and Responsibilities
The Financial Systems Specialist is responsible for ascertaining best practices, policies and procedures from financial systems management. This information is then supplied to HEI partners, and other key stakeholders, via various mechanisms including trainings and workshop events.

Specific tasks
Events
1.      Research best practices for financial systems management for mentoring partner HEIs. This best practice will also be used to develop the TOR and agenda for future training events. Provide best practice information to capacity building specialist and instructional designer so appropriate training/workshop can be coordinated
2.      Coordinate with instructional designer for the most appropriate methodologies or approach to deliver best practice information at events.

Action Research Program
3.      In consultation with the Technical Director, identify HEI partners eligible for the ARP activities.
4.      Assist selected ARP candidates in the development of their research paper.
5.      Engage the regional coordinator(s) in the mentoring program. The regional coordinators may assist with site visits when appropriate.
6.      Once ARP is completed, maintain follow up with participants to ensure implementation of ARP activities within their HEI.

Job Qualifications
1.      Master’s degree in relevant field required.
2.      Minimum 7 years experience in financial management systems within the education sector.
3.      Experience facilitating and mentoring programs.
4.      Experience in monitoring and evaluating activities and reporting on progress.
5.      Past experience developing and managing relationships between Indonesian universities and regional and international universities or academic bodies strongly preferred.
6.      Strong experience with Word processing (Microsoft Word), spreadsheet (Microsoft Excel), e-mails (Microsoft Outlook) required.
7.      Strong verbal and written communication skills, specifically report writing, in English and Bahasa Indonesia required.



2.      TITLE: COMMUNICATIONS ASSISTANT

Principal Duties and Responsibilities
The Communications Assistant will take responsibility for daily upkeep and maintenance of the HELM learning portal (website) as well as other digital media support, and will be responsible to ensure correct templates and formatting of all HELM products.
 
Specific tasks
Ensure content is regularly supplied to the Information Management Associate and meets USAID/HELM branding guidelines.

Promote HELM learning e-portal through social networking and other digital media including: promoting two way communication through ‘shared learning’ links where appropriate, provide public updates on HELM learning portal activity, develop other social networking/digital media outlets to maintain the perception of the HELM learning portal as a leading channel among digital communication for shared learning and best practices dissemination.

Provide formatting and editing support for all HELM products and deliverables including correct use of templates, standardization of document formatting per the Chemonics guidelines, spell and grammar check documents (both in English and Bahasa Indonesia), as well as providing advice and graphic solutions for all materials and event communication products and publications.

Support and implement communication outreach products and events including presenting sessions at workshop or training events to promote better communication with and among partner HEIs and the HE stakeholder community.

Monitor project activities to identify success stories and articles for the quarterly newsletters. Ensure key events and milestones are captured, written, edited, and distributed in a timely manner through the most effective channels.

Job Qualifications
·         Bachelor degree in communications, digital media, or related field required.
·         Minimum three years of experience working as a communications assistant required. USAID program experience preferred.
·         Must have experience with program layout design and other formatting design techniques for reporting.
·         Knowledgeable of best practices for designing effective, engaging, and persuasive content for social media;
·         Experienced with creation and production (including filming and editing) of digital media products including video and audio (podcasting);
·         Experienced with publishing content on the web, including expertise with:
o   Adobe Creative Suite (including InDesign)
o   Advanced video shooting and photography skills
o   HTML
o   Search Engine Optimization
Working knowledge and demonstrated experience using video/audio editing software (Final Cut Pro).
Skilled in both PC and Mac environments, including knowledge of and familiarity with common office software (Microsoft Office, especially, Word, Internet Explorer, and Outlook), common file formats, etc.
·         Demonstrated experience writing and editing for the web, and in the production of digital communications including filming and editing of video, production of audio, and written web content.
·         Proof of highly developed English communication skills both written and verbal required. Very strong interpersonal communication skills. Ability to communicate technical information to non-technical personnel.
·         Familiarity with Indonesian higher education system preferred.




3.      TITLE: INFORMATION MANAGEMENT ASSOCIATE

Principal Duties and Responsibilities
The Information Management Associate will manage the monitoring and evaluation tracking systems, ensure data collected is relevant to project indicators, manage the e-portal regarding content posted and regular maintenance of site. This is not a supervisory position, but requires extensive coordination with the HELM staff.

Specific tasks


Monitoring and Evaluation systems

1.      Create tracking system(s) for all aspects of HELM information that will be collected, collated, and analyzed so HELM’s impact can be measured.

2.      Create a system so HELM can easily and quickly respond to monitoring and evaluation data questions. Manage this system to ensure multiple reports can be created and shared.

3.      Evaluate and make recommendations for improvements to established project information and data collection systems and if necessary, draft an outline for a revised M&E tracking system.

4.      Develop and refine procedures that integrate monitoring and evaluation efforts into regular management and technical activities.



Communications

5.      Use of web analytics to support the evaluation development and promotion of e-portal

6.      Ensure daily updates and maintenance of e-portal to ensure content is refreshed, accurate, and relevant to e-portal stakeholders.



Job Qualifications
1.      B.A. /S. degree in management information systems, including: Information Technologies (Operating Systems and database management)

2.      Demonstrated skills in program coordination and collaboration required.

3.      Excellent computer skills required. Strong English preferred.

4.      Minimum five years of working experience in information management and associate technology involving direct database and website management.

5.      Experience working with USAID or other international donor experience preferred.

6.      Knowledge of: principles and practices of computer systems operation and support in web sites, database and networks.

7.      Ability to: organize the operations of an information management function, manage and coordinate the technical operations and troubleshooting for the web sites and database, organize and manage multiple priorities.

8.      Must communicate clearly, concisely, both orally and in writing.





4.      TITLE: TECHNICAL ASSOCIATE

Principal Duties and Responsibilities
Manage the overall day to day management of HELM program activities and ensure appropriate follow up to the Action Research Program. In addition, the associate will provide support the Student Graduate Program specialist and the graduate program activity.

Specific tasks


Action Research Project (ARP) Activity – 20%

Responsible for overall coordination and day-to-day management support for the Action Research Program (ARP). The Technical Associate will work with the technical specialist to ensure the ARP  is, fully supported by staff, and monitoring  of ARP activities take place as scheduled, for example the quarterly check-ins with HEI participants and regular reports provided regarding the communications between technical specialist and ARP partner.



Technical Activities – 30%

Assist the Technical Director in the implementation of day-to-day program activities. For example:

Ensure trainings and workshops are planned and executed according to the annual work plan

Ensure reporting requirements and deliverables are delivered in a timely manner.



Student Graduate Program/NSSE Activity – 50%

Assist the Graduate Program Specialist in delivering technical assistance strengthening graduate-level programs in higher education leadership and management in Indonesia (post-graduate program strengthening).



Assist with technical assistance in creating a plan for the sustainability of the Indonesian survey of Student Learning Activities that will support the development of further education research in HE. Activities include but are not limited to:

Assistance with report writing and preparation of events related to Student Learning Activities



Job Qualifications
1.      Post graduate degree in education or relevant field is required, doctoral degree is preferred.

2.      Demonstrated skills in program coordination and collaboration required.

3.      Demonstrated experience monitoring activities to ensure timely implementation.

4.      Strong English and Bahasa Indonesia languages and report writing skills required.

5.      Minimum 7 years experience working in education field preferred.

6.      USAID or other international donor experience preferred.



All positions above require a candidate who is organized, detail oriented, self-motivated, and able to work in team environments. Please send your application to indonesiahelm@gmail.com by November 18, 2013 by listing the position title in the subject line of the email. Only qualified and final candidates will be contacted. Chemonics International Inc. is an equal opportunity employer. These positions are subject to USAID approval and salary scales.