READVERTISE: Vacancy Reporting Specialist

Australia’s Education Partnership with Indonesia – School Systems and Quality (AEPI SSQ)

COMPONENT ONE: REPORTING SPECIALIST 

 

Job Level and Category: National Position

Location: Jakarta

Reports to: IMR Manager

Background and Objective

Australia’s Education Partnership with Indonesia (the Education Partnership, or EP) is currently the largest intervention funded by the Australian Government anywhere in the world. Through the Education Partnership Australia supports the Indonesian Government’s long-term strategy to strengthen and consolidate its national education system, with a particular focus on the current Indonesian five-year plan (2010 – 2014) and support for the initial stages of the subsequent five-year plan (2015 – 2019). The Education Partnership builds on the successes of previous Australian Government supports to the Indonesian education sector by strengthening government systems. Under the Education Partnership, there are three managing contractors and the largest, School Systems and Quality (SSQ) contract, is managed by Cardno. SSQ covers three components, each relating to a different aspect of the Education Partnership.

Each of the SSQ-supported components is national in scope, supporting existing government structures. Component 1 focuses on strengthening systems for infrastructure development within the education sector — specifically, supporting MoEC to assure construction quality of new junior secondary schools. 

To emphasize the importance of the analysis and reporting of information collected by Component 1 field monitors, SSQ intends to create an Information Management and Reporting (IMR) Unit to perform the following main functions: 

•           Information Storage, Management and Analysis, 

•           Internal and External regular and ad-hoc Reporting, 

•           Critical Issue and Fraud reporting, and

•           Support to Complaint Handling system (CHS)

As part of the IMR Unit, we are looking for a qualified personnel for the Reporting Specialist position who will be responsible for preparing and coordinating all SSQ external reporting to AusAID, MoEC, and the other EP Components.

Key Duties and Responsibilities:

•           Primary Duties.  Responsible for:

1.         Producing agreed-upon narrative reports (including charts/tables/graphics/photos as needed) for MoEC, AusAID, POM, and SSQ, including:

      1.   Weekly updates for AusAID

      2.   Case-by-case reports of issues requiring urgent attention

      3.   Quarterly reports summarizing progress and key challenges

      4.   Thematic reports (Lessons Learnes, Recommendations, etc…)

2.         Refining narrative reporting formats based on feedback from MoEC, AusAID, and SSQ.  

3.         Providing significant substantive inputs for Component 1 reports to AusAID, including Mid-Year Progress Reviews and Annual Reports

4.         As needed, developing, reviewing and finalizing fraud indication reports based on information provided by the Complaint Handling Support Officer and other team members

5.         Acting as the focal point for coordination with the Education Partnership Outreach Service (EPOS), including providing information useful for success stories, case studies and EP website updates as necessary

6.         Coordinate with EPOS and AusAID media teams and provide necessary information about C1 program for use in official ceremonies of school openings and media briefings.

•           Support Functions (as needed):

1.         Supporting the IMR Manager in liasing with MoEC stakeholders, AusAID, and POM related to informational needs and reporting systems

2.         Supporting the IMR Manager in developing standardized reporting templates for the regular reporting of information related to all aspects of school construction 

3.         Translate or review translation of key messages/updates/emails/small reports from Indonesian to English and vice-versa if needed

4.         Edit/format C1 reports and power point presentations and insure compliance with EP branding guidelines

 

Key Selection Criteria

§         Min S1 from any discipline, as long as having;

§         At least 3 years experience in a similar role, including ideally for donor-funded development projects

§         Strong computer skills, especially related to:

            o   Microsoft Word, Microsoft Powerpoint, and Microsoft Excel 

§         Fluent written and spoken English

§         Fluent written and spoken Bahasa Indonesia

§         Ability to work independently, efficiently, and in an organized manner;

§         Demonstrates attention to detail and accuracy, 

§         Ability to accurately summarize and present information in both written and graphical form. 

§         Works well within a team. 

§         Displays maturity and good communication skills;

Duration of Contract:

The Reporting Specialist will be contracted for an initial period of 12 months, with the possibility of extension based on performance and ongoing need.

How to apply for This Position: 

1. Response against each of Key selection criteria for this position
2. Current Curriculum vitae/resume
3. Name and contact details (phone and email) of three referees.

Applications that do not address all the requirements stated above will not be considered.

Submitting Applications

1. By email: email your application with the reference “SSQ – Reporting Specialist  (Indonesian National Position)” in the subject line to emergingmarkets.jakarta@cardno.com  ; or
2. On-line application. Go to www.cardno.com/careers and search for this position. Click “Apply for this job” located at the end of the job description.

Applications this position close at 9pm Jakarta time on 15th December  2013.

Only shortlisted candidates will be contacted. 

Cardno Emerging Markets is an equal  opportunity employer and is committed to child protection in all fields. 

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