Grant Assistant - Jakarta

Pact is currently seeking for a qualified candidate to fill the position -  Grant Assistant for DERAP Project. The position will be based in Jakarta. Please kindly apply and link online through Pact website (www.pactworld.org/careers). The detail information as follows :

POSITION DETAILS
Position Title:	Grants Assistant		Office Location:		Jakarta
Supervisor Name:			Supervisor Title:		Grants Manager
New or Replacement:	New		Replacement for:
Full or Part-Time:	Full-time		Project End Date:		May 9, 2016
Candidate Identified:			Date Posted:
JOB DESCRIPTION
Pact Overview
At the heart of Pact is the promise of a better tomorrow.  The promise of a healthy life.  Of a decent livelihood. Of sustainable natural resources that benefit communities.  Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future. Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.
Department Overview
Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future.  The Indonesia DERAP team contributes to realizing this purpose by:  ·         Forging smart partnerships and treating all people with dignity and respect; ·         Applying organizational policies and regulatory compliance appropriately and consistently; ·         Facilitating team spirit among colleagues and promoting the organization through communications; ·         Influencing decision makers through focused, relevant communications; ·         Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all; ·         Cultivating and harvesting innovation; ·         Inspiring and spreading our desired organizational culture across the global enterprise.
Position Purpose
Reporting to the [Grants Manager], the Grants Assistant will be responsible for assisting in the management of the solicitation of subgrants and procurements; contributing to the coordination of the issuance, modification, suspension and/or termination of the subgrants and contracts issued; and assisting the Grants Manager with the closeout of subgrants under his/her portfolios. In achieving the above mission, the Grants Assistant will work closely with the Grants Manager and the program and finance staff to ensure that the subgrants process is conducted in accordance with the donor and with Pact policies and procedures. Tasks may include any part of the grant and contracts lifecycle.
Key Responsibilities
·         Assist with carrying out responsibilities for subgrant and procurement management in accordance with Pact’s grant systems. ·         Responsible for completeness of grant and procurement files. ·         Coordinate with program units on subgrant and procurements issues. ·         Assist the Grants and Contracts Manager with managing the solicitation and procurement processes. ·         Assist with the review of subgrant solicitations. ·         Draft Negotiation Memos in collaboration with the Grants and Contracts Manager and Program and Finance teams. ·         Assist with training other staff on grants management and procurement processes. ·         Enter applicable subgrantee data into Pact’s subaward database. ·         Monitor subgrantee compliance with terms of agreement and workplan. ·         Responsible for review of subgrantee advances and liquidation requests. ·         Other projects and activities as assigned.
Basic Requirements
·         BA and at least 2-3 years of relevant experience (or equivalent). ·         Knowledge of US regulations applicable to grants and contracts administration. ·         Ability to exercise sound business judgment to wisely prioritize and successfully perform multiple and complex tasks. ·         Proficiency in word processing spreadsheets and database skills. ·         Ability to work quickly and accurately under time pressure and tight deadlines. ·         Demonstrated ability in oral and written English communications skills in order to effectively present detailed grants & contracts information and respond to requirements in a professional manner. ·         Experience supporting international donor-funded programs, particularly USAID-funded contracts. ·         Strong skills in management and coordination of multiple activities and teams.  Able to multi-task. ·         Excellent communication (written and verbal) and cross cultural skills. ·         Highly motivated with strong attention to detail. ·         Excellent oral and written communication skills; fluency in Bahasa Indonesian and English.
Preferred Qualifications
·         Experience in a similar role managing grants design and administration and managing and overseeing distribution of grants and contracts. ·         Proven capacity to design and deliver a range of training and technical assistance programs to build full range of capacities for grant management.
Reviewed for Accuracy By:				Date:

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.