The Indonesia Clean Energy Development (ICED II)
Project is a sixty (60) month project funded by the USAID (United States Agency
for International Development) and implemented by Tetra Tech ES, from May 2015
through May 2020.
The purpose of USAID’s Tetra Tech is to assist the GOI in establishing an effective policy, regulatory and incentive environment
for low-emission growth in the energy sector, while simultaneously attracting
public- and private-sector investment in clean energy development.
General Duty:
The Administrative Officer is in charge for the
overall administrative and operations support of the project. Handle the travel
and meeting/workshop arrangement, filing, petty cash, and day to day office
operation.
Description of work:
1.
Assist the COP in any drafting of letters,
communications, emails
2.
Assist Office Manager in daily operational
activities
3.
Assist Finance Officer in verify the payment
request from Consultants and Vendors
4.
Assist in preparing Purchase Order for
Vendor/Sub Contractors
5.
Perform general reception duties such as handle
incoming/outgoing calls, routing the calls and taking messages
6.
Maintaining records, filing system and computer
files, prepare document, control filing and logs for incoming/outgoing letter,
importing documents
7.
Maintains up-to-date work unit project and other
files (both paper and electronic)
8.
Maintaining distribution list, current
phone/address list of projects contacts and distributing documents for the team
9.
Solving non-routine problems (e.g., responding
to requests requiring file search)
10.
Update the schedule of ICED projects and any
events and meetings for all ICEDII project team members
11.
Coordinating schedules taking priorities into
account, monitoring changes, and communicating the information to appropriate
staff, inside and outside the immediate work unit, including officials outside
the ICED II project.
12.
Draft agenda of meetings and any venues
organized for ICED II projects
13.
Assist in preparation and logistical planning
for ICED II team/Participants travel arrangement in various events, e.g.
conferences, workshops, etc
14.
Manage and support the team on the
administrative matters
15.
Provide assistance in the preparation and follow
up for travel by team members
16.
Vehicle and transportation arrangement. Provide
driver’s schedule and taxi vouchers
17.
Processing travel authorization and country
clearance for international short term technical assistance
18.
Working directly with Jakarta Office suppliers
and service providers
19.
Managing printing and report reproduction
20.
Perform other related duties as required
Required Qualifications:
•
Ability to write and speak fluently in Bahasa
Indonesia and English.
•
Experience in filing and cataloging/organizing
various types of materials.
•
High skill levels and experience in office
software, particularly: Word, Excel, PowerPoint, etc.
•
Minimum 4-5 years’ experience in office
administration and procurement preferably in USAID project.
•
Minimum D3 degree in administration or
management and preferably having certificate training in advanced office
related software.
•
Ability to effectively organize, prioritize work
assignments, and work well under pressure and high stress tolerance
•
Ability to work independently and as a team
member
•
Ability to appreciate international diversity
and to establish effective working relationships with international clients
•
Ability to establish and maintain working
relationships with supervisor and project staff
Interested applicants should send a resume and a cover letter
describing relevant academic and employment experience, the names and contact
information for three (3) professional references, and monthly salary
expectations.
Please email your resume to iced2recruitment@yahoo.com
no later than September 25th, 2015. Early submission of qualified CVs will be prioritized
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