Background
|
“UNDP partners with people at all
levels of society to help build nations that can withstand crisis, and
drive and sustain the kind of growth that improves the quality of life
for everyone. On the ground in 177 countries and territories, UNDP
offers global perspective and local insight to help empower lives and
build resilient nations.”
UNDP Indonesia's mission is to be an
agent for change in the human and social development of Indonesia. We
aim to be a bridge between Indonesia and all donors as well as a trusted
partner to all stakeholders. We work in four key areas of development:
Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and
Recovery, and Environment Management, with the overarching aim of
reducing poverty in Indonesia. Besides the four priority areas, UNDP
Indonesia is also engaged in a variety of crosscutting initiatives
focused on HIV/AIDS, gender equality, and information and technology for
development.”
Indonesia signed the Climate Change Convention
(UNFCCC, United Nations Framework Convention on Climate Change) in Rio
in 1992, which was then ratified in 1994 through Law no. 6/1994. Under
this framework, Indonesia, which is a non-Annex 1 country, is committed
to fully implementing the convention. Under one of the requirements of
the convention, Indonesia has to report its activities aimed at
addressing the climate change to the UNFCCC through the National
Communication on Climate Change.
The National Communication
contains information on national circumstances, GHG inventory and
projection, mitigation action plan (including related cost, expected
funding and relevant policies), vulnerability and adaptation assessment
(including action plan for adaptation, related costs, expected funding
and relevant policies), institutional arrangement, and plan for
improvement of future national communication.
This Enabling
Activity project will assist Indonesia to prepare the 1st Biennial
Update Report (BUR) and Third National Communication (TNC) to the
UNFCCC. The objective is to cover the annual GHG Inventory for 2000-2012
for the BUR and 2000-2012 for the TNC, focusing on sectors/ gases that
have significant shares of greenhouse gas (GHG) emissions and/or present
a large degree of data uncertainty. The progress on the implementation
of national mitigation actions and their effect on emission reduction
will also be reported. Regional climate models and downscaled global
models will be developed to reduce the uncertainties in vulnerability
and adaptation assessments for different sectors. Indonesia’s
description of national circumstances will be updated as well. Finally,
the project will continue to build institutional capacity for
implementing the Convention and to undertake activities related to
climate change education and awareness.
The Project for
Preparation of TNC and other new information to the UNFCCC will be
prepared and implemented by Ministry of Environment and Forestry (MoEF).
MoEf will be responsible for the technical implementation of the
project as a whole and there are 4 (four) technical working groups
namely:
1. Working Group I – GHG Inventories,
2. Working Group II - Mitigation,
3. Working Group III – Adaptation
4. Working Group IV – Mobilization.
Under
the supervision of National Project Coordinator, Working Group
Coordinator (WGC) under the PMU will effectively engage with Technical
Working Groups. 1 WGC will support GHG Inventories and Adaptation
Working Group and the other WGC will support Mitigation and Mobilization
Working Group, in ensuring the sound and affective management and
budgeting of the TNC project. WGC will work directly with the MoEF,
staff and experts and ensure the implementation of the project
activities related to each working group.
|
Duties and Responsibilities
|
1. Support the project
team to ensure effective project planning, budgeting and implementation
focusing on achievement of the following results:
- Assists in the general coordination of activities related to the respective working group;
- Coordinate and provide supports related to the achievement of each respected working streams and
- Ensuring continued communications between the TNC project and sub-national counterparts.
2. Support to the effective reporting on progress of project implementation;
- Official documents: budget, agreements, regulations, concept notes, policy papers etc.; and
- Supporting material: presentations, white papers, briefings, key resources etc.
3. Provides administrative support to the Project Management Unit focusing on achievement of the following results;
- Ensures
full compliance with the corporate prevailing rules, regulations and
policies, implementation of corporate strategies, establishment of
targets and monitoring achievement of results;
- Successfully
manages the working group operational support by provision of advice on
strategies, policies and plans affecting project’s operations based on
efficient business principles;
- Under the guidance of the
National Project Coordinator (NPC), responsible for the working group
business processes in line with the Project Office prevailing Standard
Operating Procedures (SOPs) in Finance, Human Resources Management,
Procurement, Logistical and Results Management;
- Review project
component, develop project resource profiles and timeline. Assess
delivery issues and works with national counterparts to build common
understanding and coordination on project activities;
- Ensures
effective and accurate Financial Resources Management, strategic Human
Resources management, efficient Procurement and Logistical services
management focusing on achievement of the following results:
- Ensures proper allocation of resources as well as the day-to-day management based on identified priorities;
- Oversight
of working group related recruitment processes in accordance with the
prevailing rules and maintenance of the proper performance management
for project personnel and
- Effective coordination of M&E of the working group, results are reported and progress is made.
4.
Support strategic partnerships and support to the implementation of
resource mobilization focusing on the following results
- Design and install grant/LoA manual to comply with prevailing procedure and regulation;
- Monitor grant disbursement/settlement/reporting and ensure compliance to prevailing procedure and regulation;
- Working
closely with the PMU to develop work plan and grant/LoA strategy to
ensure the attainment of project target and indicator and
- Liaise with Government of Indonesia and other stakeholders.
5. Supports knowledge building and knowledge sharing focusing on achievement of the following results:
- Knowledge
building and sharing with regards to management and operations in the
working group, organization of the working group staff trainings,
synthesis of lessons learnt/best practices, and sound contributions to
knowledge networks and communities of practice;
- Synthesis of lessons learned and best practices in project management support function and
- Contributions to knowledge networks and communities of practice.
|
Competencies
|
Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning
and sharing knowledge and encourage the learning of others. Promoting
learning and knowledge management/sharing is the responsibility of each
staff member.
- Informed and transparent decision making
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Support the preparation of information for advocacy
- Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management
Contributing to results through provision of information
- Provides information and documentation on specific stages of projects/programme implementation
- Provides background information to identify opportunities for project development and helps drafting proposals
Building Strategic Partnerships
Maintaining information and databases
- Analyzes general information and selects materials in support of partnership building initiatives
- Maintains databases of donor information
- Tracks and reports on mobilized resources
Innovation and Marketing New Approaches
Implementing processes and uses products
- Documents and tracks innovative strategies/best practices/new approaches
- Responds positively to new approaches
Resource Mobilization
Providing information for resource mobilization strategies
- Maintains information/databases on potential and actual donors
- Maintains database of project files
- Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
- Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
- Understands the main processes and methods of work regarding to the position
- Possesses
basic knowledge of organizational policies and procedures relating to
the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates
in-depth understanding and knowledge of the current guidelines and
project management tools, and utilizes these regularly in work
assignments
Global Leadership and Advocacy for UNDP’s Goals
Research and analysis
- Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
Client Orientation
Maintains effective client relationships
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Responds to client needs promptly
Willingness to take Prince2 training and certification, RMG
|
Required Skills and Experience
|
Recruitment Qualifications
Education:*
Bachelor/Diploma
degree in in Accounting, Finance, Business, Public Administration,
Economics, Political Sciences, Social Sciences, Engineering or other
relevant fields.
Experience:*
Minimum
5 years of professional experience, preferably in the field of
development, administration, finance and purchasing for candidates with
Bachelor Degree and 7 years for candidates with Diploma Degree
Language Requirements:
- Fluency in written and spoken English is an absolute necessity;
- Fluency in written and spoken Bahasa Indonesia is required.
Other Requirements:
- Demonstrated
familiarity with UNDP development projects in Indonesia and an
understanding of Government and UN/UNDP procedures would be desirable;
- Solid
experience of monitoring and producing high quality reports as well as
an ability to produce graphic and statistical summaries;
- Strong
knowledge and experience in project management support and coordination
as well as a proven capacity to communicate well in spoken and written
Indonesian and English;
- Knowledge on various donors’ reporting requirements would be an advantage;
- Excellent analytical skills and advanced computer skills
- Good inter-personal and team building skills and
- Full time availability for project management support duties is essential.
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to download the form : http://bit.ly/P11SC
UNDP
is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous
groups and persons with disabilities are equally encouraged to apply.
Female candidates are strongly encouraged to apply . All applications
will be treated with the strictest confidence.
UNDP Indonesia
reserves the right to select one or more candidates from this vacancy
announcement. We may also retain applications and consider candidates
applying to this post for other similar positions with UNDP Indonesia at
the same grade level and with similar job description, experience and
education requirements |
No comments:
Post a Comment