Indonesian Financial Officer – based in Jakarta
NOTE: INTERESTED APPLICANTS SHOULD SEND THEIR CV BY OCTOBER 31, 2015
WITH REFERENCES AND EXPRESSION OF INTEREST TO:
ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.
Overview
The
Conference Board of Canada (CBoC) is currently seeking an Indonesian
Financial Officer to work on the Indonesia-Canada Trade and Private
Sector Assistance (TPSA) project funded by the Department of Foreign
Affairs, Trade and Development (DFATD) of the Government of Canada. TPSA
is a five-year trade-related capacity building and trade/investment
promotion project for Indonesia. The expected intermediate outcomes of
the project are: (1) increased sustainable and gender-responsive trade
and investment opportunities, particularly for SMEs, between Indonesia
and Canada; and (2) increased use of trade and investment analysis and
regulatory reform by Indonesian stakeholders for expanded trade and
investment partnerships between Indonesia and Canada.
Based
in the Jakarta Office of the project, the Financial Officer will be
responsible for the management and administration of financial matters
of TPSA activities. The Financial Officer will work closely with the
TPSA project team in Jakarta and Ottawa and other long-term and
short-term trade experts for the financial management of TPSA activities
over the next four years.
Principal Duties
Reporting to the Canadian Financial Manager based in Ottawa, Canada, the Indonesian Financial Officer will:
· Work with the TPSA team to manage day-to-day financial operations of the local TPSA office and activities in Indonesia.
· Assist in development and management of all financial and administrative procedures.
· Ensure
that all financial and legal and supporting documentations are
gathered, translated, noted, and submitted (scanned and emailed, then
mailed in original form) to the Ottawa office and that all claims adhere
to the Canadian Treasury Board Guidelines.
· Assist in preparing and filing project registration documents.
· Administer,
audit, translate, and submit expense claims for reimbursement and
submission to Canadian Financial Manager and ensure that the Conference
Board guidelines are followed.
· Assist in preparing expense requests and funds transfer prior to TPSA activities.
· Prepare
all event and travel per diem forms and ensure all original receipts
are gathered, forms are signed, and final expense report is balanced and
submitted within appropriate timelines.
· Manage
all expenses incurred by project staff and participants of the
events/business trips (advances, per diems, final expense reports).
· Assist
in local banking, manage relationship with local bank authorities, and
make cash payments as instructed/approved by the Canadian Financial
Manager.
· Communicate/correspond with local Bank on behalf of TPSA when necessary.
· Scan and send all receipts to the Ottawa office for submission.
· Prepare and send monthly packages of all original financial and legal records to Ottawa.
· Prepare monthly transfer budget to ensure sufficient funds are transferred to Jakarta.
· Maintain
petty cash float: Prepare regular cash flow budget and corresponding
cash advance forms to ensure sufficient funds are available for the
project operation in the field.
· Assist
all project staff in requesting cash advances and completing cash
advance and expense forms, paying only when the Field Director has
approved the expenditure.
· Maintain cash advance log and include it in each Petty Cash Report.
· Petty
Cash Reports should be submitted with original receipts to Ottawa at
least twice per month the final being in time to be included in month
end summary. Receipts can be scanned and emailed with the original
package sent to Ottawa either through courier or staff travel.
· Prepare monthly expense report to balance cash advance and permit the transfer of future funds.
· Manage
cash advance, prepare advance forms, track expenses and payments;
ensure cash is secured in the office safe. Prepare monthly cash report
and future advance request, scanning receipts and sending originals by
mail.
· Manage
all regular office payments – cash or bank transfer – such as
Housing-Communal Services and cleaning staff, and ensure proper
documentation is recorded.
· Organize project equipment purchase, assignment, and repair payment according to pre-approved requests.
· Working with all financial documents originals of cash and cashless expenses (preparing of the acts of the services rendered for counteragents if applicable,
ensuring all documents are reviewed and signed by the Project Director,
and ensuring all necessary documents are returned to the appropriate
agent as necessary.)
· Contribute to the preparation of the project workplans and reports as required.
· Perform other tasks and assignments as required by the project.
Skills and Qualifications
· Excellent verbal and written English and Bahasa Indonesia communication skills.
· Diploma or degree in accounting or financial management.
· 5+ years of professional financial management experience; preferably with international development projects in Indonesia.
· Intermediate to advanced knowledge of MS Excel and MS Word.
· Excellent organizational skills, strong attention to detail.
· Excellent interpersonal and communication skills in order to work with a team and manage policies and processes.
No comments:
Post a Comment