Call for Proposal - Website Development and Maintenance

Terms of Reference

Website Development and Maintenance

Consultant

Background

Tifa Foundation is a grant-making organization that works to promote an open society by actively strengthening civil society in Indonesia. Established in 2000, Tifa continues to sharpen its strategy to uphold democracy in Indonesia. Following its efforts to encourage transitional democracy and consolidated democracy in the previous years, Tifa is dedicated to advance quality democracy in Indonesia since 2012.

Tifa works to promote an open society in Indonesia, one which respects diversity and honors the rule of law, justice and equality. For almost two decades, Tifa has been supporting the work to promote Indonesia’s democracy and openness. This work has been manifested in many different knowledge and communication products, including books, printed publications, video, posters, etc.

To fulfill its new role as an active advocacy and grant-making institution as well as for fundraising, Tifa is looking a consultant that could help re-design and re-structure Tifa’s website to be in line with its purpose to build a strong branding and public images as center of excellence. Some example of what Tifa found as inspiration for the development of its website are: www.opensocietyfoundation.org, www.asiafoundation.org

Objectives

1.     Re-design and re-structure Tifa’s website using open source platform

2.     Continuing hosting and maintenance of the site, which would include applying security patches, clearing out log files, linking with Tifa’s Library, enlarging disk space before it runs out, sorting out security certificates and fixing bugs in the code.

3.     Developing new features which could include blog, interactive forum, platform for campaign/petition, as agreed.  

Specific Task

Working closely with Tifa’s Knowledge Management Specialist and other departnent, the consultant is expected to:

1.     Proposed new design and structured for Tifa’s website and recommends suitable CMS if needed

2.     Build and develop new structure for Tifa’s website based on approved design and structured

3.     Secure the existing site during the transition to the new platform; preservation of all current website content and functionality

4.     Use simple, cost-effective techniques to test designs with representative users before implementation of major features such as restructuring the main navigation menu library membership feature

5.     Optimize the site for low bandwidth users and for mobile display

6.     Possibility to develop open APIs

7.     Develop additional function as agreed with Tifa. For example basic “blog” function, integrated twitter and facebook posting (Tifa currently has active Twitter and Facebook page; website should facilitate streaming of information between these different platforms), forum, calendar of events, etc

8.     Browser compatibility. The site must be compatible with the current versions of the browsers commonly in use (Firefox, Internet Explorer, Safari, and Chrome

9.     Assess the Grant registration and module in the website and add any other function that are deemed necessary and useful

10.  Develop comprehensive search functionality to the web site

In developing the website, the consultant should take consideration of the following Search Engine Optimization and site analysis:

·      Keyword research & analysis

·      Site analysis

·      Competitive analysis

·      Site content optimization

·      HTML code optimization

·      Search Engine submission (free search engines) Link exchange

·      Web ranking report

Period of consultancy

The website development work should be finalized by November 2017. The consultant may or may not be performing maintenance and back office support for the work, as it would be based on the review of the consultant’s deliverance of the project, as well as their capacity and availability.

The maintenance work should be for one (1) year period, extendable based on review and performance. The consultant is expected to provide a proposal and timeline for website development and work plan upon applying.

Please see below timeline for reference:

NO	ACTIVITIES	JUNE	JULY	AUG	SEPT	OCT	NOV
1	Hiring consultant (TOR, Bidding, and contracting)	X	X	X
2	Planning, designing, programming			X
3	Data back up				X
4	Executing planning				X	X
5	Review and Revision					X
6	Finalization of design and structure					X	X
7	Data re-input						X

Project cost

Budget available for this project is a maximum of Rp220,000,000 (exclude tax), including the back office maintenance work for one (1) year

Expected skills and experience

·      Proven experience of web design and support in the non-profit, development sector. Preferably experience in managing platform for campaign (interactive forums, petition, etc)

·      Strong experience in developing in well-known and widely used open source platforms, such as WordPress, Drupal, Joomla, etc.

·      Understanding of End Users needs to match with adequate technical solutions.

·      Strong track record in web site design; security and administration; Google analytics; Search Engine Optimization.

How to apply

Interested applicants should send in their company resume and portfolio along with the proposal for pitching and budget to diah@tifafoundation.org by August 25, 2017 at the latest.

For more information about Tifa Foundation, please visit our website and social media account.