Vacancy Announcement at Peace Corps Indonesia Homestay Coordinator (HSC) position

The United States Peace Corps program in Indonesia is currently open recruitment for qualified and motivated candidates for positions in SURABAYA.

Position	Homestay Coordinator
Division/ Department	Programming & Training Unit
Salary	Depends on salary history, the annual basic salary minimum is Rp.121,711,322
Location	Surabaya, works throughout Indonesia
Reports to	Director of Programming & Training

STATEMENT OF WORK – HOMESTAY COORDINATOR

GENERAL DESCRIPTION

The Homestay Coordinator is responsible for the promotion and implementation of the homestay program for Volunteers’ permanent sites and Trainees’ Pre-Service Training (PST) sites. He or she will oversee the program and direct the search, interviews, and final selection of all host families and alternate host families. Under the direction of the responsible Regional Managers (permanent sites) and the Training Manager (PST sites) they will provide ongoing support and feedback to both host families and Volunteers. They will also provide administrative and logistical support to host family and site-related work for the Program and Training Unit. Travel for extended periods of time is required, including extended stays at the training site before and during Pre-service training. The Homestay Coordinator reports directly to the Director of Programming and Training.

Peace Corps Indonesia employs several weeks of orientation and training to prepare new staff members for their roles in the organization.

ROLES AND RESPONSIBILITIES

Major duties and responsibilities are include but not limited to following:

Homestay Program Development and Management

 In coordination with PC staff, develop a written strategy and specific guidelines for the design and implementation of the homestay program at permanent sites and during Pre- Service Training

 Act as a resource, informant, and liaison for all community-related activities, matters, and issues

 Develop a written host family selection strategy, considering Peace Corps standards in other countries, as well as the cultural and environmental context of Indonesia.

 Work with Regional Managers and other staff to develop and manage the homestay program budget including travel costs and host family payments.

 Review and revise as needed Homestay Handbooks for host families and Volunteers.

 Maintain regular contact with Volunteers and host families, including such avenues as phone calls, e-mail correspondence, SMS messages, Weekly Update contributions, sessions at training events, and visits and providing support and assistance throughout the program to both host families and Volunteers as needed.

 Advise Volunteers on and coordinate solutions regarding Volunteers’ financial contributions to host families; liaise between host families and schools to coordinate school contribution as necessary; maintain documentation of school and host family agreement letters.

 Fully apprise Regional Managers/Training Manager of all issues, conversations, and matters related to Volunteers and host families.

 Maintain accurate and complete files on host families (contact information, interview forms, questionnaires, list of host families to use and not use again, etc.), to include updating host family information in Peace Corps systems, and coordinating with all relevant staff in collecting and maintaining files.

 Make suggestions for improvements to the homestay program. Record in written form and provide a debriefing to relevant staff.

 Design, develop, and implement new initiatives under the Homestay Program as appropriate.

Host Family Selection and Training

 Coordinate Host Family Selection visits with Regional Managers, Peace Corps Medical Officer (PCMO), and Safety and Security Manager SSM on representative sampling of potential host families.

 In collaboration with the Regional Managers, PCMO, and (SSM), review and maintain a list of health and safety considerations for Volunteers’ host family placements.

 Participate in Site development visits and meetings; present Host Family Selection guidelines and procedures.

 Meet with local school directors, teachers, health center directors and staff, and relevant community leaders to identify potential host families.

 Report all host family visits to Regional Managers ensuring they are fully aware of all issues.

 Plan, arrange and visit potential host families, including visits by current PCVs to all host families.

 Confirm that host family selection forms are completed by relevant staff, ensuring that families meet criteria set forth.

 Provide potential host families with overview material on Peace Corps as an organization, and the Peace Corps program in Indonesia, homestay program, the selection process, schedule and their roles and responsibilities as host families.

 In coordination with PC program and training staff, review selection forms and checklists and choose the final host families (with several alternates).

 Plan and organize regional host family training in coordination with PC staff and Volunteer training on navigating cross-cultural and other host family issues.

 Prepare Host Family profiles for Site Announcements.

 Other duties as assigned.

Other

 Performs other duties as assigned according to Peace Corps Indonesia’s needs.

 TDY Travel: The Contractor is subject to worldwide availability and may be requested by the Peace Corps to be reassigned or transferred permanently to another Peace Corps Post/Headquarters or perform temporary duties (TDY) as required and to travel to other assignments within Peace Corps’ as assigned. Any such reassignment or transfer shall be subject to agreement of the Contractor. The Statement of Work as defined will remain the same; however, the duties may be subject to change as determined by the Contracting Officer.

ROLES AND RESOURCES

 Supervision received: Is supervised by the Director of Programming & Training (DPT).

 Available guidelines: Peace Corps manual and related handbooks; directives and instructions from the DPT and PC Washington.

 Exercise of judgment: Expected to exercise sound judgment in fulfilling all duties as outlined in the SOW and able to demonstrate flexibility in meeting multiple requests simultaneously.

 Authority to make commitments: None

 Nature, Level and Purpose of Contacts: In the fulfillment of duties, the incumbent will interact with PC Staff, Volunteers, vendors, US Embassy personnel, Indonesian ministries and contractors. All contacts must be carried out in a professional and courteous manner

Qualifications

 Minimum 2 years working experience designing and delivering adult training and education is preferred;
 Good command of written and spoken English as well as native ability in spoken and written Bahasa Indonesia;
 Strong cross-cultural and interpersonal skills; demonstrated excellent teamwork;
 Excellent computer skills including word processing and spreadsheet programs;
 Good organization, time management and communication skills;
 Positive attitude towards leadership, collaboration, public service, the development of Indonesia, personal integrity;
 Ability to work on a regular Monday through Friday schedule with occasional evening and weekend hours when necessary; willingness to travel throughout Indonesia up to 50% of the time;
 Demonstrated experience working at the community level;
 Willingness to travel throughout Indonesia and internationally as required;
 Experience working with Americans or other native speakers of English preferred; previous Peace Corps experience will be an asset;
 Must be able to obtain a security clearance, must have or be willing to obtain a passport and must be eligible for a visa to visit the United States if necessary.

HOW TO APPLY

Please submit the following by email as one PDF file to id-jobs@id.peacecorps.gov:

1. Application Cover Letter

2. CV

Please indicate “HC” in the subject line of the email.

To be considered the email should be sent on or before:

Friday, September 29th, 2017 at 5:00PM local Surabaya time.