Pact Indonesia is looking for Finance Assistant

Title                                     : Finance Assistant

Location                             : Jakarta, Indonesia

Department Name             : Finance

         

Pact Overview

At the heart of Pact is the promise of a better tomorrow.  The promise of a healthy life.  Of a decent livelihood. Of sustainable natural resources that benefit communities.  Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Position Summary:

The Finance Assistant is part of the finance team responsible for assisting the Senior Finance Officer (SFO) in maintaining day-to-day operational accounting in Indonesia office including supporting documents review for accuracy and completeness, vouchers preparation, processing payment, managing bank and petty cash, ensure the compliance to Pact’s policies and procedures, etc. The Finance Assistant reports directly to the Senior Finance Officer.

Specific Duties and Responsibilities:

§  Ensure the compliance with Pact’s policies / procedures and donors’ rules and regulations.

§  Review vendor invoices and supporting documents to ensure that the expenses were properly incurred, the calculation is mathematically correct, the amount and items claimed are in agreement with the document authorizing the claim

§  Prepare all type of vouchers (payment, receipt and journal voucher) for Pact day-to-day operational and ensure the properly supporting documents are attached

§  With guidance from the Senior Finance Officer (SFO), ensure that all expenditures are allocated to correct cost centre codes.

§  Ensure for a timely processing of payments to Pact staff, vendors and sub-awardees.

§  Enter all financial transactions into Serenic NAV, at lease on a weekly basis

§  Ensure that all financial documents are properly filed and allocated in the appropriate location

§  Regularly scan all financial supporting documents and properly file it in Box

§  Regularly follow up with all outstanding advances and make sure that those advances are liquidated on time. Notify the SFO on aging un-reconciled receivable/payable balance.

§  Conduct inventory count with Administration staff twice a year and ensure that the items listed in the inventory list are containing in office and matched with the financial records.

§  Performs other duties as assigned by the SFO    

Qualifications:

§  Working knowledge of GAAP and US Federal or other donor policies, rules & regulations

§  Ability to analyse and problem solving, highly detail-oriented

§  Ability to demonstrate a high level of accuracy in assigned tasks

§  Experience using Microsoft Dynamic Navigator or other accounting software is a plus

§  Strong oral and written communication skills to interact with all levels of staff effectively

Education and Experience Requirements: 

§  BA/BS in accounting, finance, business administration or related field.

§  Minimum of three (3) years progressive experience in the field of accounting and finance

§  Experience supporting USAID funded programs is preferred

§  Fluency in English and strong communication skills

Absolute integrity, highest standard of ethics and trustworthy Basic Requirements

• Master’s degree or higher in accounting, finance, business administration or related field.
• At least five years of relevant experience, with progressively increased responsibilities.
• Experience managing the finances of USAID- funded programs.
• Fluency in written/spoken English.
• Absolute integrity, highest standard of ethics and trustworthiness

Preferred Qualifications

•          Local candidates highly encouraged to apply.

 Applications:

To apply, please send CV and cover letter outlining your suitability for the position to: indonesiahr@pactworld.org  no later than March 28, 2018 Put the position as the subject of your email. Only shortlisted candidate will be contacted.

We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.