Chemonics International Inc.
TITLE: FINANCE ASSISTANT
PROJECT: USAID Global Health Supply Chain Program – Procurement and Supply Management project (GHSC-PSM) in Indonesia
General Summary and Background
The
Procurement and Supply Management project will be the primary vehicle
through which USAID 1) procures and provides health commodities, 2)
provides technical assistance to improve partner countries’ management
of the supply chain, and 3) collaborates with key international
stakeholders to support global health initiatives. The Jakarta office
will focus on providing supply chain technical assistance to the
Ministry of Health’s Subdirectorates responsible for HIV/AIDS, TB, and
Laboratories, as well as the Indonesia AIDS Coalition (IAC).
The Finance Assistant will
be responsible for assisting the Senior Finance Manager in planning,
managing and implementing all aspects of the project accounting system
and for maintaining an accounting database. In addition, he/she is
responsible for collecting and recording all information that will
facilitate information exchange and dissemination of project financial
documentation and records to the Chemonics home office. The Finance
Assistant will also support the Senior Finance Manager in ensuring
compliance with USAID and Chemonics rules and procedures.
Principal Duties and Responsibilities:
Under the supervision of the Senior Finance Manager, the Finance Assistant will be responsible for the following;
Receive request for payment package from operations team and manage and ensure timely payment by the project.
- Prepare documentation for all payment transactions, including but not limited to vouchers, checks and transfer forms. Ensure that appropriate documentation and approvals are obtained.
- Maintain the project’s accounting files system (hardcopy & softcopy), ensuring all vouchers are in order, completed properly and have bank slips/copy of checks attached.
- Maintain and ensure the tax files for the project are recorded and paid in timely manner.
- Prepare bank reconciliations.
- Prepare WHT tracker for the Senior Finance Manager review
- Prepare VAT tracker for the Senior Finance Manager review
- Prepare value added tax exemption requests for Senior Finance Manager review
- Assist Senior Finance Manager to prepare payroll payment for all local staffs..
- Explain generally accepted accounting principles, USAID and Chemonics regulations to staff and consultants, as necessary.
- Perform other general bookkeeping duties as needed and other duties as may be assigned by Senior Finance Manager or his/her designee.
Job Qualifications
To
perform this job successfully, an individual must be able to perform
each essential duty and responsibility satisfactorily. The
qualifications listed below are representative of the required
knowledge, skills, and/or abilities needed to perform the principal
duties;
- Minimum 2-4 years of experience in financial management for an office of comparable size, preferably on a USAID-funded project
- University degree in accounting, business administration, or other related field
- Knowledge of USAID regulations and procedures, especially procurement and cost accounting principles
- Experience with accounting software preferred.
- Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals
- Skills in program planning, budgeting and financial analysis preferred.
- Familiarity with and proven ability to use standard accounting and spreadsheet software.
- Demonstrated ability to work with cooperating partners in implementing complex programs.
- Excellent interpersonal, written and oral communications skills; proven diplomatic and public relations skills.
- Demonstrated leadership, versatility, and integrity.
- Written and spoken fluency in English and Bahasa Indonesia required.
- Indonesian Citizenship required.
Location of Assignment
The location of assignment is in Jakarta. Local travel to Papua and other provinces may be required.
Supervision
The Finance Assistant will report directly to the Senior Finance Manager or his/her designee
Level of Effort
Long-Term Fixed Term; full time (40 hours per week)
Apply online by March 30, 2018 by submitting your CV and Cover Letter at
For issues related to electronic submission at the website above, please email PSMIndonesiaRecruit@
No telephone inquiries, please. Finalists will be contacted.
Chemonics
is an equal opportunity/Affirmative Action employer and does not
discriminate in its selection and employment practices. All qualified
applicants will receive consideration for employment without regard to
race, color, religion, sex, national origin, political affiliation,
sexual orientation, gender identity, marital status, disability,
protected veteran status, genetic information, age, or other legally
protected characteristics.
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