Position : Programme Support Officer
Grade to be confirmed
Date of issue: 17-10-2018
Closing date: 30-10-2018
Duty station: Jakarta
Country: INDONESIA
Contract Duration: 1 January 2019 – 30 June 2019
Category of Staff: National Staff
Background
The International Federation of Red Cross and Red Crescent
Societies (IFRC) is the world's largest humanitarian organization, with 191
member National Societies. As part of the International Red Cross and Red
Crescent Movement, our work is guided by seven fundamental principles;
humanity, impartiality, neutrality, independence, voluntary service, unity and
universality.
Find out more on: www.ifrc.org
Organizational Context
The IFRC is launching a new programme funded by USAID
targeting community centric epidemic and pandemic preparedness utilising an all
of society all hazard approach. This programme will build on existing tools and
actions being taken by Red Cross members but also external partners. A number
of projects will occur within the programme focused on three workstreams:
Community Preparedness, National Society Preparedness and Private Sector and
Key Stakeholders Engagement. The first phase of the programme will be
implemented until the end of September 2018, a second phase is foreseen based
on the results of the first phase. The Programme Support Officer will support
the implementation of the Community Pandemic Preparedness Programme (CP3) in
Indonesia. S/he will facilitate financial, administrative, reporting and
logistical processes, ensure IFRC and donor rules and regulations are adhered
to, and ensure close collaboration with the CP3 global coordination in Geneva,
the IFRC regional office in Kuala Lumpur, the Country Cluster Support Team in
Jakarta, the Indonesian Red Cross (PMI) and potential additional partners.
Job Purpose
To support the implementation of the Community Pandemic
Preparedness Programme (CP3) by providing high quality finance, administration
and reporting (financial and narrative) while contributing to the health
department’s overall goals.
Job Duties and Responsibilities
- Grant Management
• Manage agreements with PMI and potential external
partners and providers
• Ensure that projects are implemented according to
the approved proposal, budget, and timeline
• Ensure compliance with donor rules and regulations,
Federation Secretariat policies and procedures, as well as local regulations.
• Provide guidance and assist the team in the
identification of fraud and corruption risks, make recommendations for
improving internal controls, and ensure follow through.
• Complete financial document for recording in the
IFRC system.
- Reporting
• Timely financial and narrative reporting,
disbursement of working advances
• Support coordination, roll out, monitoring and
evaluation of project activities
• Provide support to IFRC finance officer as required
• Develop and distribute monthly to donors and partners
• Compile, translate and produce meeting reports
• Support coordination, roll out, monitoring and
evaluation of project activities, and ensure that activities are implemented
according to the approved proposal, budget, and timeline
• Support PMI with PMER capacity building
- Logistics and Administrative Support
• Organize meetings, trainings and knowledge sharing
events with multiple global, regional, and country partners
• Support procurement processes and the recruitment
of consultants and temporary staff to support programme implementation
• Provide support to PMI if required.
- Contribute to an effective, high quality IFRC team:
• Be flexible in your work definition according to
needs and targets and improve team efficiencies and effectiveness within
available resources.
• Be a pro-active team member fostering a customer
service-oriented culture that values proactivity, continuous improvement,
innovation, high performance and cost effectiveness.
• Foster a co-creative environment with colleagues in
the Secretariat, Regions and the National Societies as well actors in the
relevant external environment.
• Support the Health Manager and Head of CCST in
strengthening financial standards in the team by contributing to: regular
reports on use of funds within the CP3 programme are provided; and ensure
budget needs are met and reported upon in a timely and efficient manner. Some
travel within Indonesia and internationally may be required.
Position Requirements:
Education
Finance or administrative degree or equivalent experience
Advanced university degree (master's or equivalent) in Health or equivalent
professional experience is preferred
Experience
At least 3 years working experience in the humanitarian or
development sector, with a focus on organisational development, finance or
movement cooperation is preferred Experience working in a RC/RC National
Society and/or Federation/ICRC is preferred
Knowledge, skills and languages
Programme and project management experience including
planning, monitoring, evaluation and reporting Results oriented and demand
driven individual, entrepreneurial, ability to lead in unprecedented and/or
ambiguous situations. An ability to be proactive and persuasive. Demonstrated
track record in innovating, contributing to a learning culture, sharing
knowledge and new approaches to engaging partners. Professional credibility,
able to work effectively at all levels across the organisation Proven good
judgment and ability to work with complete integrity and confidentiality High
degree of discretion, tact and sensitivity in dealing with internal and
external clients and stakeholders at all levels. Ability to work within a
multi-cultural, multilingual, multidisciplinary environment. Fluently spoken
and written English Fluent Bahasa, spoken and written and other local languages
an advantage
Competencies and values
Values: Respect for diversity; Integrity; Professionalism;
Accountability Core competencies: Communication; Collaboration and Teamwork;
Judgement and Decision Making; National Society and Customer Relations;
Creativity and Innovation; Building Trust
Only candidates meeting the above requirements are requested
to apply.
Please submit your application letter addressing the above
qualifications and experience with your curriculum vitae to: Indonesia.hrd@ifrc.org
Please indicate on the subject heading: Programmer
Support Officer
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