The Zoological Society of London is an international wildlife conservation
organization with a focus on science-based and pragmatic solutions. ZSL has
been active in Indonesia for about 10 years, with a particular focus on the
overlap between industrial development and biodiversity conservation. ZSL
Indonesia is based in Bogor, West Java, with existing field projects in
Jambi and South Sumatera. We are now looking for:
ZSL Indonesia is a highly diverse programme with projects involving climate
change, public-private-people partnerships, sustainable landscape
management, in addition to species conservation (namely the Sumatran tiger),
protected area management, and combatting wildlife crime.
We are now looking for:
Finance Assistant
Terms and Condition
Start Date
:
November 2018
Duration of Contract
:
One-year fix- term Contract, with potential to be extended
Work Area
:
Bogor, West Java.
Key Purpose of the Job
The Finance Assistant will support Finance in daily activities and ensure
the finance transactions are recorded and following the finance regulation.
Responsibility for Resources
People
The Finance Assistant will report directly to Finance Coordinator and
indirectly to the Head of Finance. S/he will work closely with Accounting
Officer, and Finance unit in site offices.
Main duties and key responsibilities
1. Book and record all field offices transactions (expenditures)
completed with supporting documents according to the accounting system
applied
2. Verify the accuracy of calculations and the completeness of
supporting documents of staff expenditure report, including staff travel
expenses report
3. Review liquidation cash advance from Bogor (staff advance and
activity advance)
4. Prepare Tax Reporting (PPH23)
5. Prepare all transfers and payments to third parties, including
check and verify all incoming invoices
6. Work with internal and external auditor when necessary
7. Prepare voucher, and review the invoice or payment request for
accuracy, allocability, allowability. Ensuring each procurement document is
complete and in accordance with Project Manual/SOP ensuring appropriate
approval and backup documentation for each voucher.
8. Petty Cash Management. Maintaining the daily record of petty cash
book, payments, count, and preparing the reconciliation weekly and monthly
9. Document Filing. Maintaining orderly filing system of all financial
documents and reports.
10. Assist with the monthly close
11. Perform any other financial task and/or clerical task as requested by
line manager
Building relationships
* The job requires constant internal and external
interaction/communications, both in person and via phone and email, with ZSL
staff colleagues in the Bogor office and project colleagues in Jambi and
Palembang.
Mental Demands
* This position will require the ability to focus on the work at
hand, prioritize tasks, and pay close attention to detail; for this reason,
precision and accuracy are vital attributes.
Flexibility
* The position will be relatively routine in terms of day-to-day
tasks during office hours - however sometimes e.g. when a workshop/meeting
is being organized the next day, some flexibility in working hours may be
required.
Working Conditions
* This post is office-based at ZSL Indonesia's headquarters in Bogor
but may require time in the field and some travel nationally and
internationally.
Person Specification
Qualifications & Experience
* Associate degree in accounting, finance, business administration and
similar degree
* Minimum of 3 years accounting experience, preferably with an
international or local NGO
* Demonstrate careful attention to detail.
* Excellent proficiency with knowledge of Microsoft Office (mainly in
excel); familiar with financial software
* Demonstrate ability to handle a heavy workload and changing
priorities and tasks under strict deadlines.
* Excellent communications and personal management skills, ability to
relate to people at all levels of an organization with different
multi-cultural backgrounds.
* Strong interest and ability to work effectively in a team
environment.
* Fluency in English is required
Knowledge
* Knowledge of Accounting, Finance & Tax regulation
* Knowledge of Quick-books/Sun-Systems financial accounting package or
similar financial reporting software a plus
Skills & Abilities
* Computer literacy (excellent IT skills); competent in the use of
Microsoft Excel, Word, and other MS tools, including the ability in
operating Quick Books or other Accounting Software
* Able to work independently without supervision but also accustomed to
working in a team.
* Good communications skills - able to express complex information in a
simple and succinct manner.
* Self-starter, pro-active and uses initiative - can work independently
and priorities own work load.
* Preferably a medium level of written and spoken English.
* Demonstrate careful attention to detail.
* Flexible and able to work under pressure and often to tight
deadlines; including an ability to prioritize jobs.
* Highly motivated.
* Willing to work at any circumstances both independently or in a
group, such as in remote areas with very limited facilities.
* Good in writing skills and oral communication both in Indonesian and
English.
* Able to deal with tight schedule and unscheduled tasks and target
oriented.
Application procedures
Please submit your application and curriculum vitae in English, relevant
experience, past salary history, three referees not later than October 30th,
2018, to indonesia@zsl.or <mailto:indonesia@zsl.or> g and cc to-
Lydia.Chandra@zsl.org, placing the job title in the subject line and label
your CV with your name. Only shortlisted candidates will be notified.
Applications received after the deadline will not be considered.
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