Contract & Procurement Assistant (Temporary – 4 months only)

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development with around 16,400 employees. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. As a public-benefit federal enterprise, GIZ supports the German Government – in particular the Federal Ministry for Economic Cooperation and Development (BMZ) – and public and private sector clients in around 130 countries in achieving their objectives in international cooperation. With this aim, GIZ works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions.

The GIZ Office Indonesia is seeking one qualified Indonesian candidate for the following position:

Contract & Procurement Assistant

(Temporary – 4 months only)

Responsibilities

The incumbent will perform the scope of the following tasks, but is not limited to:

• Overall smooth and uninterrupted functioning of the assigned area of responsibility
• Organization and co-ordination of all work mechanisms
• Daily operational execution of all affairs in the assigned area of responsibility
• Good impression of the Country Office through a helpful attitude towards the clients
• Well established communications to all frequently approached offices

The incumbent performs the following tasks:

Tasks

• Support the Contract and Procurement Officer for contract up to Euro 8.000;
• Assist Contract and Procurement section for filing;
• Check the completeness of contract and procurement documents;
• Labeling the contract and procurement odner;
• Packing the documents to be sent to Head Office;
• Prepare the packing list document for document shipping to German;
• Upload contract documents to DMS;
• Support the tasks of contract and procurement section;
• Monthly project procurement report;
• Assist in and/or carry out other tasks as assigned.

Required qualifications, competences and experience

Formal Education

·         Diploma III in Administration/Secretarial, Accounting, or any majors

Professional Experience

·         At least 1 year of work experience in a similar position or handling the administration works

Other Qualifications

·         Knowledge in SAP - CoSoft and ProSoft;

·         Good working knowledge of computer programs (e.g. MSOffice, Excel);

·         Excellent communication and administrative skills;

·         Abilities to work in an international team;

·         Proficiency in English both written and spoken.

Duty Station: Jakarta

Direct Supervisor: Contract & Procurement Manager

Expected Joining Date: a.s.a.p.

Contract Duration: 4 months

Interested candidates should submit a motivation letter, CV, trainings attended and list of references, addressed to recruitment-indo@giz.de. The closing date to submit the application letter is on October 23rd, 2019.

Please indicate your application by putting the following code in the subject line: GIZ Indonesia – Temporary C&P Assistant.

Please name your file as follow format:

[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation Letter or Nakula Sadewa_Reference)

Only short-listed candidates will be notified.