RE-ADVERTISED - Vacancy for DEC Project Coordinator, Palu - Central Sulawesi

About the organisation:

Islamic Relief  Worldwide is an independent humanitarian and development organisation with a presence in over 40 countries around the globe. Islamic Relief Worldwide is a UK based International relief. We have been fighting poverty and injustice for 30 years, in a world in which over three billion people still live in poverty..

Country Purpose:

Islamic Relief Worldwide in Indonesia was operation since 2003 following the  MOU signing with the Ministry of Home Affairs. The objective of IRW in Indonesia programme is to contribute to the social welfare of the Indonesia people and to alleviate the suffering. The main sector for the programme include:

·         Water and Sanitation

·         Sustainable livelihood

·         Education

·         Child Welfare

·         Shelter

·         Disaster Risk Reduction

The geographical area are Banten, NTB, Aceh and Central Sulawesi province directly implementing or  through partners.

Islamic Relief Worldwide in Indonesia is looking to recruit  DEC Project Coordinator, based in Palu – Central Sulawesi.

Reporting Line:

Post holder direct reports to : Palu office area Manager

JOB PURPOSE:

Islamic Relief Worldwide in Indonesia and Konsepsi  is currently implementing DEC Phase 2 Project to increase livelihood and existing business performance of the earthquake affected population in Sigi district and Palu City to build back better after disaster by the provision of 1000 conditional cash transfer program, series of capacity building, and social enterprise establishment. In order to implement to this project, Islamic Relief  is looking for high qualified Project Coordinator to lead and manage this DEC Phase 2 project.  

The main purpose of the  Project Coordinator role is to lead and manage DEC Phase 2 Project, and to ensure that they are delivered on scope, on time, and on budget and to agreed quality standards. The role also requires to contribute and establish  project objectives also determine project priority; managing and coordinating all aspects of designated engagement projects; being a member of other project teams and participating in the work of other units; identifying and developing strategy and innovation to speed up the project implementation; contributing to team and organizational work; quality assurance. The incumbent will be asked to manage day to day project implementation as well as re-planning , budgeting activities within the project itself.

KEY DUTIES AND RESPONSIBILITIES:

Project Coordinator

1. Develops policies and procedures for project  implementation in coordination with Line Manager
2. Writes any reports requirement in English  on DEC Phase 2 livelihood project activities such as project monthly report. Regular Project update to donor (quarterly, six-month, annual), including necessary presentation
3. Maintain the documentation of project such photos and related video
4. Coordinates major improvements with government institution, counterpart, and others agencies..
5. Proactively coordinating projects and acting as central point of contact for the project team including client, facilitators,  and other project team member
6. Managing the preparation and  implementation of livelihood activities Emergency Market Mapping Analysis (EMMA), Household Economic Analysis (HEA) and case study for MBICT4D
7. Supervise Project Staff and project consultant on daily task and responsibilities and actively seeking solutions to problems; to take responsibility for projects, which may require independent working, supervises project assistants, temporary staff and volunteers as and when required.
8. Actively managing the life of project activities such as assessment, community mobilization and training for beneficiaries
9. Contributing to meeting and workshop design, facilitating at meetings and workshops as appropriate
10. Take control of Project scope budget, time and budget including developing and maintaining Detailed Implementation Plan (DIP)
11. Give recommendation to Line manager and Country Management team on field situation to gain corrective action in every decision gate    
12. Ensuring consistent and accurate administration of engagement projects including: maintaining databases, mail merging and distribution of invitations or information, workshop logistics such as booking venues, dealing with project related media enquiries and activities, evaluating projects systematically in order to capture and share learning from what do, and to facilitate a culture of continuous individual and organizational learning
13. Take a lead in  project monitoring and evaluation
14. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality of work.

Support

1.        Prepare and update monthly logistics/procurement issue .

2.        Lead and Work Closely with Finance Staff on daily bases

3.        Works closely with providers/Consultants   to assure efficient and effective execution of project deliverables

4.        Prepare procurement plan and logistic scenario

5.        Prepare Contract for vendor

6.        Oversee and monitor the administration and logistic compliance within  the program

7.        Apply AX system for procurement in cooperation and coordination with Finance Assistant and Project Assistant

8.        Ensures inventory accuracy by coordinating the inventories and goods system to system information with  monitoring as well as other manual inventory and adjustment processes;

9.        Verifies accuracy of physical inventory when needed,

10.    Answers questions regarding sourcing from internal and external auditor as needed,

11.    Assist in the administration of supply agreements

12.    Overview performance of vendor

13.    Coordinate with program department to manage inventory levels at multiple office locations

14.    Communicates fulfilment status and / or issues within the Organization to points including Demand / Supply Planning, Logistics Management, Sales, and Customer Service

15.    Other tasks designated by the supervisor

KEY COMPETENCIES

Experience/Education:

• Relevant education back ground in economics, social development, management (Minimum Bachelor Degree) and other social field ( having experience in support department or mixing between program and support) will be an asset
• Five years minimum experience managing livelihood/economic development program. Experiences in Central Sulawesi will be an asset
• Proven leadership and self-management skill
• Capacity to work under pressure
• Computer literate with fluency of  using Microsoft Word, Excel, internet and email packages
• Experience of communicating and representation with a range of people, organizations and cultures, problem solving from different angles, allowing for an integral vision of situations.

Skills

• Self-starter who is able to work collaboratively across functional areas to achieve organization and personal performance objectives.
• Demonstrated ability to conduct/oversee evaluations, reviews, assessments, etc.
• Experience in the evaluation of development projects using a range of qualitative and quantitative methods.
• Able to write report in English with minimum revision/edit
• Flexible
• Knowledge and practical understanding of and ability to work within both relief and development NGO contexts.
• Proven record of effective management
• Ability to work in a team
• Communication skill and report writing
• Problem solving

Language:

• Fluency in English (written and spoken)

Disposition:

• Flexible & Patient
• Ability to work on your own initiative as well as a part of a team
• Sympathetic with aims & objectives of Islamic Relief
• Empathy with & understanding of the basic teachings and values of Islam.
• Sensitive to local customs
• Ability to work in a stressful environment

Physical:

• Energetic and able to operate in situations which may be arduous
• No serious illness

 

Islamic Relief is a faith based-non government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply.

Accountability:

All Islamic Relief team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project

How to apply :

Please send only your application letter and CV to the email address: hrislamic@islamic-relief.or.id

Applications submit directly to Islamic Relief Indonesia Office will not be considered. Only short-listed candidates will be contacted. Women are strongly encouraged to apply for this position.

The deadline for submitting applications : 7 October 2019