Calling for Request for Quotation (RFQ) for In-Service Training

Peace Corps' mission in Indonesia is about expanding people-to-people exchange, cultural understanding, and building educational partnership through our English teaching program and variety of secondary activities and programs that focus on youth and community development. As English Teachers, Volunteers will co-teach with one or more local teachers in and Indonesian middle school, high school or vocational to improve student learning in English and enhance student's life and academic skills. As teacher trainers, Volunteers will work to increase Indonesian teacher's English fluency and improve teacher's instructional capacity. Currently Volunteers are placed in one of three Indonesia provinces: East Java, West Java or East Nusa Tenggara.

The United States Peace Corps program in Indonesia is currently calling for Request for Quotation (RFQ) for In-Service Training.

Interested vendors should submit a quote for the services as described in this RFQ. 

Quotes are due by the following address by 12:00 p.m. on 07 February 2020

Any questions regarding the RFQ may be addressed to the same person. No phone inquiries will be accepted. Offers received after the closing date will not be accepted.

A.            Price/Period of Performance: 

Price                                                                                                               

Item	Description	Qty	Unit Price	Total Price
001	Room Including Breakfast (twin)	75 rooms
002	Dinner	134 pax
003	Fullboard (twin occupancy)	594 pax
004	Fullboard (single occupancy)	9 pax
005	Fullday Meeting Package	126 pax
006	Area for cook-off session	1 time
Total

                                                                                   

Period of Performance

Contract Period : 29 March to 06 April 2020

Supplier Unit Quotes shall be a Firm Fixed-Price, and inclusive of any administrative or overhead costs.

B.    Statement of Work/Specifications

The Vendor is expected to provide:

·         Rooms with twin bed

·         Main meeting room must sufficient for 81 pax with U-Shape setting for 3 days and 155 pax with round table setting for 3 days

·         Two break out room with each room must sufficient for 50 pax with round table setting

·         One room for vaccination room

·         Area for cook-off session

·         Hotel staff stand by throughout the event; example technician, banquet, restaurant, etc.

·         Water dispenser stand by in main meeting room and break out room

C.    Location of Work

Surabaya, East Java

D.    Delivery Schedule

Delivery Date(s): 

Item	Description	Date	Payment
001	Room Including Breakfast (twin)	34 rooms for 29 to 30 Mar; 34 rooms for 01 to 02 Mar; 7 rooms (1 room per-day) for 29 Mar to 06 April
002	Dinner	29 Mar & 01 Mar
003	Fullboard (twin occupancy)	297 pax from 30 Mar to 06 April and 297 pax from 02-06 April
004	Fullboard (single occupancy)	6 pax from 30 Mar to 06 April and 3 pax from 02 to 06 April
005	Fullday Meeting Package	30 Mar to 05 April
006	Area for cook-off session	30 Mar

Delivery Location:

POC Name: Sari Erlianingsih

Mailing Address: serlianingsih@peacecorps.gov

Phone Number: +62 31 8251 6860

E.    Acceptance Criteria

Provide following criteria:

·         Unit price for each services

·         Term of payment information

·         Pass the medical and safety & security team assessment

·         Availability of rooms with twin bed

·         Availability and capacity of main meeting room and break out room

·         Availability of vaccination room

·         Availability and capacity area for cook-off session

·         Availability of hotel staff during the event

F.    Contract Terms and Conditions

All work under this contract shall commence on 29 March 2020 and continue through 06 April 2020.

G.    Peace Corps Payment Schedule and Terms

Supplier will receive payment in approximately 30 days after acceptance and receipt of valid/accurate invoice.

H.    Evaluation Factors:

Award will be made after consideration of the following factors as marked below:

___ Price

___ Payment Terms

___ Availability rooms with twin bed

___ Availability and capacity of meeting rooms including area for cook-off session

___ Past performance/Reference Checks

___ Availability of hotel staff during the event

___ Other (Specify): pass the assessment from medical and safety & security team

Award may be made to other than the low priced quote.  The award will be made to the total quote that offers the best value in accordance with the above evaluation factors.

I.      Instructions to Vendors:

a.     Please read RFQ in its entirety including factors that will be considered in making award in Section H. 

b.    Return completed RFQ by due date as follows:

1)     Fill in prices in Section A.

2)     Unless delivery date(s) are provided, provide delivery date(s) in Section D.

3)     List/state any other terms or items in Section E not requested in the RFQ that is believed would benefit Peace Corps and would improve consideration for selection.  These terms/items must not increase the prices quoted in Section A.

4)     Sign and return RFQ by required due date.

J.     Other Terms/Items Offered at No Additional Cost:

SUPPLIER AUTHORIZED REPSENTATIVE      

Name: _________________________     Position/Title: __________________________

Signature: ______________________     Date: _______________________________                    

Phone: ________________________      Email: _______________________________