The International
Committee of the Red Cross (ICRC) is a neutral, impartial and independent
humanitarian organization whose mission is to protect the lives and dignity of
victims of armed conflict and other situations of violence, and to provide them
with assistance. The ICRC also endeavors to prevent suffering by promoting and
strengthening humanitarian law and universal humanitarian principles. Established
in 1863, the ICRC is at the origin of the Geneva Conventions and the
International Red Cross and Red Crescent Movement. It directs and coordinates
the international activities by the Movement in armed conflicts and other
situations of violence.
The
ICRC Delegation in Jakarta is seeking an experienced and highly motivated
person to fill the position of:
Daily Worker – HR Administration Assistant
(for 3 months)
Under the close supervision
of HR Officer, the HR Administration Assistant assists in carrying out
administrative work including filing and archiving documents for HR digital
transformation as part of improved HR delivery services, in line with the
ICRC’s and delegation’s policies and the applicable laws and regulations.
Main
responsibilities
HR Administration (60%)
Under the close supervision of HR Officer,
the HR Administration Assistant assists in carrying out administrative works
including filing and archiving personnel-related HR documents:
- Organizes,
compiles and archives personnel files of active staffs, consultants, daily
workers and interns for both its softcopies and hardcopies.
- Liaises
with delegation employees for any missing required personnel files.
- Organizes,
compiles and archives HR policies and SOPs for its softcopies and hardcopies.
- Organizes
and compiles hardcopies personnel files of inactive staffs, consultants, daily
workers and interns as well as prepare all the documents and checking list
control to be sent to HQ, in close liaison with Chancellery and Information
Management Department.
- Ensures
and upholds the confidentiality throughout the process.
HR Digital Transformation (40%)
Whilst ensuring the completeness of personnel
files in local directory, the HR Administration Assistant partakes in the hr
digitalization:
- Uploads
and manages personnel files of active staffs, consultants, daily workers and
interns from local directory to HR strictly confidential library in Jakarta
Delegation Team Space.
- Uploads
and manages HR policies and SOPs from local directory to HR strictly
confidential library in Jakarta Delegation Team Space.
- Uploads
and manages personnel files of inactive staffs, consultants, daily workers and
interns from local directory to HR strictly confidential library in Jakarta
Delegation Team Space.
- Collaborates
closely with Chancellery and Information Management Department in terms of
access for HR strictly confidential library.
- Ensures
and upholds the confidentiality throughout the process.
Requirements
-
University
degree, professional diploma or equivalent experience
-
Fresh
graduate welcome to apply
-
Proven
experience and hands-on in the provision of administrative and clerical task
preferable
-
Preliminary
experience as an HR Administrative Assistant preferable
-
Able
to effectively use computer software
-
Excellent
organizational and time-management skills
-
Attention
to detail with the ability to multi-task
Interested
and qualified candidates with the required experience are invited to submit
their application in English with cover letter, detailed CV to the Human
Resources Department at the following email address: dja_hr_services@icrc.org with the subject of Daily
Worker HR.
Please note that only shortlisted
candidates will be contacted.
Deadline to submit application: 4 March
2020
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