Terms of Reference (ToR) Disaster Risk Reduction Assessment in Sigi and Donggala District, Central Sulawesi

1.    Introduction/Background

On 28 September 2018, a series of strong earthquakes struck the Central Sulawesi Province, Indonesia. The strongest of these earthquakes was measured at 7.4 magnitude, with an epicenter in the Donggala district. The earthquake triggered a tsunami whose waves reached up to seven meters in some areas. The earthquakes also led to liquefaction on farm and urban land and several landslides. According to the latest overall figures from the Government, the death toll has reached 4.340, including 667 people who have been declared missing as well as 1.061 bodies that were unidentifiable.

The Government as well as the communities were not prepared well enough to cope with the imminent disaster. Even now, the resources available are not sufficient to install mechanisms and build capacities to be well prepared for and mitigate a potential future hazard.

The Swiss NGO’s Solidar Suisse (hereafter called Solidar) and Caritas Switzerland (hereafter called CACH) responded to the Central Sulawesi emergency since October 2018. Together with their local partner organisations Muhammadiyah Disaster Management Center (MDMC) and Pusaka, they intend to join forces to provide high quality support to both, governmental bodies (mainly on district level) as well as communities to improve and foster the preparedness and resilience of the people in in Central Sulawesi’s Donggala and Sigi districts.

2.        Purpose

The main purpose of this assignment is to identify opportunities for the consortium to provide quality support for the improvement of the preparedness and resilience of communities at risk of natural disasters in Central Sulawesi. The findings of the assignment and recommended measures shall be the basis for a potential upcoming consortium project.

3.        Objective

The overall objective of this assignment is to provide an intervention opportunity for the consortium partners, based on a thorough assessment as well as concrete and applicable measures that show the added value as well as the expected impact of such a consortium project.

The following specific objectives have been identified:

i)     To map relevant stakeholders (both, governmental and non-governmental) active in the Disaster Risk Reduction sector in Sigi and Donggala districts, Central Sulawesi

ii)    To assess what actions are being implemented and plans are in place for Disaster Risk Reduction by relevant non-governmental actors in Sigi and Donggala.

iii)  To provide an overview of existing relevant governmental policies and their status of implementation, and assess what actions are being implemented and plans are in place for Disaster Risk Reduction by the district governments of Sigi and Donggala. Based on these findings, identify the gaps and support needs of the respective governmental bodies

iv)  To assess responsibilities, actions taken as well as needs of community members and community groups for Disaster Risk Reduction

v)   To identify opportunities for a consortium intervention, engaging at both government as well as community level, that shall add value and achieve significant impact on the preparedness and resilience of communities at risk of natural disasters in Central Sulawesi

4.    Scope of Work

The scope of the assignment covers all measures and plans related to Disaster Risk Reduction by the respective governmental bodies in Donggala and Sigi as well as on community level. Likewise, ongoing interventions by other non-governmental actors and projects on national level that affect the target area are to be taken into account. The assessment takes stock of the situation at the time of the consultancy, whereby a look at the historical development as well as expected future trends are necessary to better understand the entire context.

5.   Methodology

The consultancy is based on a desk review of documents provided by Solidar Suisse and Caritas Switzerland but also on a thorough research of secondary literature/data by the consultant him-/herself. During a field visit, interviews of various kind (e.g. focus group discussions, semi structured interviews, etc.) shall be held with relevant stakeholders, such as governmental representatives, NGO representatives, community members/leaders, community groups, project staff and other DRR-experts. Data shall always be triangulated and the findings will be discussed with the project team and other stakeholders if appropriate.

6. Timetable[1]

A total of 19 working days is estimated for this assignment (3 days for desk review and elaboration of inception report, 12 days for field visit including feedback workshop, 4 days for final report writing)

Action	Responsible	Date	Days
Submission of bid (electronically)	Contractor	28.2	-
Contract signed and documents provided	Contract signed between Solidar Suisse and the consultant	3.2	-
Desk Study & elaboration of inception report	Consultant	4-6.3	3
Submission of inception report	Consultant	6.3	-
Mission in Sigi and Donggala (incl. feedback workshop)	Consultant	9-20.3	12
Submission of final draft report	Consultant	25.3	3
Inclusion of feedback in final draft report	Contractor	30.3	1
Submission of final evaluation report (hard copy and electronic copy) to contractor	Consultant	2.4	-

 7. Deliverables

The consultant(s) is responsible to produce and share the following deliverables:

Inception Report (max. 10 pages without annexes)

·     Assessment matrix lining out the subsidiary assessment questions

·     Methodology

·     Sampling plan

·     List of interviewees

·     Final report outline/structure

Feedback workshop which is organized to validate and discuss the provisional findings with the consortium’s team in Indonesia.

Final Assessment Report (max. 25. pages without annexes)

·        Executive Summary

·        Methodology, analysis and key findings

·        Stakeholder mapping

·        Concrete and applicable activities for a potential consortium project (i.e. intervention logic, Logframe outline, approximate costs of activities, target beneficiaries/area)

·        Incorporation of feedback and inputs from contractor

The final report needs to be written in English

8. The Evaluation Consultant/Team

The client can be an individual consultant or a team of consultants (international and/or national consultant/team)

Key Qualifications in the team should be:

·      Master degree in disaster management/ humanitarian/ social work or other relevant fields.

·      A minimum of 10 years’ experience and expertise in the field/sector of Disaster Risk Reduction/Management.

·      If the consultancy is a team, the team leader will have conducted at least three assessments in the last five years ideally in the relevant field. If the consultancy is an individual, s/he will have to qualify as the team leader.

·      If the consultancy is a team, the team member has participated in at least three assessments ideally in the relevant field.

·      If the consultancy is a team, the team leader and team member must have worked together in a similar assignment before

·      Knowledge of Indonesia with focus on topics such as disaster response, disaster risk reduction, climate change, etc.

·      Detailed understanding of the Government of Indonesia’s approach and policies related to disaster risk reduction including but not limited to resilient community program (desa tangguh bencana).

·      Working experience in Indonesia.

·      Experience in project cycle management.

·      Experience in social science methods

·      Excellent oral and written English skills (state other language too, if applicable)

·      At least one member of the team has to speak Bahasa Indonesia fluently to conduct interviews and read documents

·      Sound MS Office and IT skills

9.  Submission of Bid

If you are interested in this assignment and meet the requirements, please send your bid including detailed CV(s), detailed and competitive budget inclusive of all costs, fees and taxes (consultants are responsible for managing their own tax contributions) as well as technical offer (including draft methodology/approach, revised timetable if necessary, selection of assessment questions, additional support requirements – e.g. enumerators),  with the subject “DRR Assessment Indonesia” to bewerbungen@solidar.ch. Due to the urgency, the assignment will be filled on a rolling basis.