JOB POSTING SENIOR EXPERT ON RESULT-BASED MANAGEMENT FOR THE ASEAN SECRETARIAT

SUMMARY ABOUT THE PROJECT

Field Support Services Project (FSSP) is a five-year project (October 2019 – October 2024) funded by Global Affairs Canada (GAC) and managed by Cowater International. FSSP provides administrative, financial, procurement, and logistical services as well as support to the in-country development programming for the Government of Canada through the provision of technical specialists in gender equality, governance and human rights, and environment and climate action and assisting GAC in procuring and managing local development initiatives. These programs will take place in Indonesia and the ASEAN regions.

 

It is expected that the lndonesia-ASEAN FSSP will increase the effectiveness and relevance of Canada's international assistance program in Indonesia and in the ASEAN region. Technical Specialists procured under the FSSP will support GAC in responding to the needs and priorities of Indonesia and the ASEAN region, policy dialogue and knowledge building and sharing.

BACKGROUND

The ASEAN Commission on the Promotion and Protection of the Rights of Women and Children (ACWC), one of ASEAN Sectoral bodies, was inaugurated on 7 April 2010 in Ha Noi, Viet Nam, on the occasion of the 16th ASEAN Summit. The ACWC comprises twenty (20) Representatives, two (2) from each ASEAN Member State for women’s rights and children’s rights. Each ACWC Representative serves a term of three years and may be re-appointed for another term by their respective government. 

At the 17^th ACWC Meeting held on 19 September 2018 in Ha Noi, Viet Nam, the ACWC Representatives adopted the “Strategy to Develop the ACWC Work Plan 2021-2025”. The strategy provides that the process of developing the next five-year work plan would be guided by the following principles: i) the work plan would be strategy-driven, comprehensive and purposive; ii) the process of developing the work plan would be consultative and inclusive; and iii) that the initiatives in the work plan would be integrated and responsive to current issues and emerging trends on promoting and protecting the rights of women and children. The strategy also provides the following approaches in the development of the next five-year work plan: i) coherent, programmatic and results-oriented; ii) streamlined and synergistic; and iii) collaborative and participative. Based on the foregoing, the following milestones were identified:

1. ACWC Visioning Workshop (2019). The workshop will provide a venue for ACWC Representatives to discuss the strategic thematic areas of work in the next five years. In translating the discussion to concrete initiatives, the ACWC Representatives would discuss the guide to develop the concept note of the proposed initiatives, the outline of the ACWC Work Plan 2021-2025, and the elements of its M&E system and results framework.
2. Inter-sessional activities (2019-2020). After the visioning workshop, the ACWC Representatives, with the support of partners and ASEAN Secretariat, will develop the concept notes for the specific regional initiatives and multi-year programmes. This will also be the time when ACWC Representatives can consult one another to ensure synergy and complementarity of the initiatives, as well as consult with civil society organisations, the academe, private sector and other stakeholders.
3. Workshop on the development of the ACWC Work Plan 2021-2025 (2020). At this workshop, ACWC Representatives would deliberate and finalize the regional initiatives that would be included in the new work plan. 

During the 17^th ACWC Meeting, the ACWC Representatives requested ASEAN Secretariat to develop a detailed timeline and outline of the activities necessary to achieve the milestones. Also, the ACWC Representatives gave the following guidance, among others:

1. The development of the ACWC accomplishment report, on the occasion of its 10th anniversary, should cover the implementation of the ACWC Work Plan 2010-2015 and the ACWC Work Plan 2016-2020; and
2. The development of the concept notes of proposed initiatives should be driven by an organisational vision, clearly state the objectives and intended outcomes, as well as identify the supporting ASEAN partner or partners.  

The ongoing development of ACWC’s next five-year work plan, including the process of reviewing and concluding its current work plan, presents a strategic moment for partnership between ACWC and Canada. Through this partnership, ACWC and Canada can work together on building on the gains from ACWC’s accomplishments through the implementation of its work plan, and strategically designing the new work plan that would cover the period 2021-2025. 

SUMMARY OF POSITION

ASEAN Secretariat and the ACWC require the services of a Senior Expert on Result-Based Management (the Consultant) to support the development of the initial ACWC Work Plan 2021-2025 and initial monitoring system and results framework of the ACWC Work Plan 2021-2025. The Senior Expert on Result-Based Management is expected to deliver the following: 

1. Draft work plan of ACWC for the period 2021-2025;
2. Draft monitoring system and results framework of ACWC’s work plan for the period 2021-2025; and
3. Concept note, workshop methodologies, and tentative programme for one (1) workshop of ACWC to develop the work plan and results framework.

KEY RESPONSIBILITIES

Working on a day-to-day basis under the direction of Head of the Poverty Eradication and Gender Division of the ASEAN Secretariat, the expected services of the Senior Expert on Result-Based Management will include, but not be limited to:

• Lead the conduct of one (1) technical workshop by preparing a concept note, detailed programme and propose appropriate and participatory workshop methodologies to achieve expected outcomes, employing Results-Based Management and Theory of Change approach;
• Develop a report on the technical workshop and roll-out of the M&E system, particularly the utilization of the M&E guidelines;
• Develop the initial ACWC Work Plan 2021-2025 based on the data gathered for the accomplishment report of ACWC as well as the guidance from ACWC and the ASEAN Secretariat;
• Develop the initial monitoring system and results framework of the ACWC Work Plan 2021-2025 following the guidance from ACWC and the ASEAN Secretariat; and
• Undertake any other tasks deemed necessary to complete the development of ACWC’s work plan and results framework, based on the agreed outcomes.

JOB REQUIREMENTS

ASEAN Secretariat and ACWC require the services of a regional expert with specific expertise which includes:

• Advanced Degree in relevant disciplines and/or be able to demonstrate evidence of training in monitoring or evaluation design, application of Theory of Change, conduct and management. This experience should reflect the development of sound methods and tools, conduct of data collection activities, analysis of data (or supervision of such), interpretation and dissemination of results and report preparation;
• At least 7 years of professional experience and proven track record in developing and conducting complex monitoring and evaluation systems in international or regional settings;
• Good knowledge and exposure in policy development, development cooperation (policies, trends, issues and development), and project planning and management in regional or international setting;
• Proven  experience working  with  governments  and/or  international  organisations  on consultancy  assignments in related subjects;
• Good  knowledge  and  exposure  on  international  policy  frameworks  and  instruments  related  to  gender equality, women and children’s rights, and poverty reduction;
• Understanding of ASEAN’s cooperation on promoting the rights of women and children as well ASEAN’s architecture will be an advantage;
• Excellent command of English, both written and spoken;
• Excellent communications and interpersonal skills;
• High integrity and conscientiousness, and ability to project professionalism; 
• Computer literate, very good analytical and report writing skills;
• Flexible and able to adjust to changes agreed as an outcome of the process and discussions in order to achieve expected results in a timely and efficient manner.

WORKING ARRANGEMENTS

The Consultant shall be home-based within the ASEAN region, with at least two (2) travels within the region, and would regularly report to the ASEAN Secretariat based on agreement with the Head of the Poverty Eradication and Gender Division.Working over the weekend or after regular office hours may be required. The Consultant is expected to rely on his/her expertise, conduct an extensive literature review, and perform triangulation by interviewing experts. The drafts produced by the Consultant will be peer reviewed by experts, the result of which should be incorporated by the Consultant.The Consultant will be reporting to the Head of the Poverty Eradication and Gender Division of the ASEAN Secretariat or his/her designated officers.

A consultant evaluation will be completed in order for regular payment to be released upon satisfactory delivery of the assignments. In the event that travel to other regions or cities is necessary, all necessary costs will be borne by GAC, through the Field Support Services Project (FSSP), following the approval of a travel plan and associated budget.

DURATION OF THE CONTRACT

The total expected duration of the assignment is up to 90 days spread over a period of five (7) months from April to October 2020. All reports must be finalized and submitted within this period.

Payments will be processed against the reports (deliverables) therefore a financial report is requested for each deliverable, giving the flexibility for the Consultant to manage the number of days to spend on each deliverable within the defined timeframe.

  

How to apply:

Interested individual consultants must include the following documents when submitting the applications to admin@fssp.or.id latest by Tuesday 31 March 2020:

• CV indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
• Brief statement as to why the individual considers him/herself as the most suitable for the assignment and highlighting his/her knowledge and experience in developing and conducting complex monitoring and evaluation systems in international or regional settings..
• Financial Proposal shall be submitted in the following format:                                                                                                                                                                                     -  The financial proposal should specify an all-inclusive daily rate for up to 90 working days;

- The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: the daily professional fee and when applicable any other relevant expenses related to the performance of services under the contract, not including travel expenses.

Qualified women are encouraged to apply.

Due to the large number of applications we receive, we are able to inform only the successful candidate(s) about the outcome or status of the selection process.

EVALUATION OF APPLICATION

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable; and b) having received the highest score out of the weighted criteria (70% technical score (comprising of 15% technical qualifications desk review, 25% written test, and 30% interview) and 30% financial score.

The proposals that achieve a minimum of 70% for the technical qualifications desk review shall be further considered for an interview and written test. The financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received for the assignment.

Technical Score (70%)	Financial Score (30%)
Technical qualifications desk review (based on the criteria and points listed below) (15%)
2.     Written test (25%)
3.     Interview  (30%)

Technical Qualifications Desk Review

The evaluation of the Technical criteria will be as follows:

St No	Criteria	Points
1	Academic qualifications of the Consultant.	10 points
2	Minimum 7 years of professional experience and proven track record in developing and conducting complex monitoring and evaluation systems in international or regional settings.	30 points
3	Good knowledge and exposure in policy development, development cooperation (policies, trends, issues and development), and project planning and management in regional or international setting.	20 points
4	Proven experience working with governments and/or international  organisations  on consultancy  assignments in related subjects.	20 points
	Good  knowledge  and  exposure  on  international  policy  frameworks  and  instruments  related  to  gender equality, women and children’s rights, and poverty reduction.	10 points
5	Understanding of ASEAN’s cooperation on promoting the rights of women and children is an advantage.	10 points
	Total points	100 points

ABOUT US

With more than 34 years’ experience, Cowater International is Canada’s global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe. We work with governments, partner organizations, communities and civil society to design and implement sustainable solutions that generate lasting social, financial and environmental impacts. Our adaptive approach to management has led to our award-winning work and recognition as one of Canada’s Best Managed Companies in 2017 and 2018. Headquartered in Ottawa, Canada, Cowater International also has corporate offices in Montreal, Quebec, Paris, France, Pretoria, South Africa, and London, United Kingdom, Nairobi, Kenya in addition to project offices in a wide variety of other locations across Sub-Saharan Africa and Asia.

We thank you for your interest in building a better tomorrow with Cowater International.