Profile
of the BANTU Project:
Palladium’s Health
Technical Assistance (BANTU) is a five-year project (October 2015 – October 2020),
which provides USAID and the Government of Indonesia (GOI) with a flexible
mechanism to effectively and efficiently mobilize the technical expertise needed
(offered either through subject-matter experts or organizations) to advance
national and global health priorities set forth in USAID’s Country Development
Cooperation Strategy (CDCS).
Purpose
of Position
The
Finance and Administrative Assistant is a full-time position to support the
Senior Operations Manager and the Senior Finance Officer. This position will play a key role in
supporting the successful implementation of the BANTU Project. As well as
undertaking general administrative tasks this position has responsibility for
four key areas: financial administration and bookkeeping, maintaining assets
and project tracking systems, and providing administrative support for the
operations of the project.
Reporting
requirements
The position reports to
the Deputy Chief of Party, BANTU Project
Key
Responsibilities:
1. Finance (this will involve close coordination with
the Senior Finance Officer):
·
Regularly maintain and update financial records
including checking, verifying, and recording the project’s financial transactions
·
Check, process and record all the payments,
administer invoices and expenses claims received, and code items to approved
budgets
·
Reconcile financial transactions on-line and ensure
that all expenditures coded and charged correctly and code items to approved
budgets
·
Working closely with the Senior Finance Officer in
preparing the Field Voucher report, tax report, BPJS payment and reporting and
other related report as regulated by Palladium and the Client
·
Support the Senior Finance Officer with the cash
transfer requests.
·
Maintain finance tracking systems for advances,
Level of Effort (LOE), Work Orders, charge codes etc.,
·
Filing, scanning, duplicating, and shipping of
field vouchers to the US Office every month
·
Provide backstop to the Senior Finance Officer as
needed and directed by the COP
·
Collected and record the employees’ time sheet for
project office file (bi-weekly)
·
Manage the project’s assets and ensure accurate
Assets Register maintained
2.
Administration:
·
Responsible for overall administration function of
the project
·
Assist DCOP \ and other team members to compile and
document program information for reports, publications and communications, as
needed
·
Provide secretarial and administrative support to DCOP
and other team members to facilitate and support the smooth management of the
project
·
Develop and maintain a comprehensive electronic and
paper filing system for the project office, including database of all partners
and contact information
·
Manage the procurement, purchasing and other
contractual requirements
·
Establish and maintain supplier/vendor files and
account
·
Maintain the project purchase order system
·
Support the project’s procurement and purchasing,
and other contractual requirements.
·
Develop minutes of routine staff meetings and other
project-related meetings
·
Assist with the preparation, review and
editing of documents, presentations, reports, proposals, and excel spread
sheets
·
Organize translation, editing, and publication of
reports, task-related deliverables, briefing notes, etc
·
Maintain shared document libraries, archives,
calendars, etc., using Palladium web-based management information systems
·
Serve as point person for all IT related issues
with coordinate with the IT Support Centre
·
Assist with special projects and perform other
duties as required
Qualifications and Experience:
·
Relevant bachelor’s degree required; master’s
degree (preferred)
·
At least 5 years of office operations experience in
USAID-funded projects.
·
Proven experience and knowledge of USAID
procurement, management, operations, and financial/budget systems.
·
Demonstrated experience in project / program
administration, including support to consultancy work, recruitment /
mobilisation and contracting / invoicing, etc.
·
Demonstrated ability to be proactive in managing
work priorities, juggle competing priorities and work with minimal supervision,
·
Proven ability to work effectively and
collaboratively with a small team.
·
Attention to detail and accuracy in the work
products developed
·
Well-developed and effective organizational skills,
including to ability to multi-task, prioritize tasks, and work in a
high-pressured environment.
·
Willingness to “go the extra mile” to ensure that
the job is completed in a timely and accurate manner.
·
Sound understanding / experience in financial
processing and management
·
Good written and verbal communication, liaison and
interpersonal skills.
·
Fluency in English and Bahasa Indonesia required.
·
Excellent skills in Microsoft Word, Outlook, and
Excel
·
Excellent skills in database applications
Only local Indonesian candidates will be considered for this position.
SALARY RANGE: Commensurate with experience and salary
history
POSITION INFORMATION: The initial contract
will be for one-year. Only Indonesian citizens may apply.
HOW TO APPLY: To
respond to this position, login to http://thepalladiumgroup.com/ jobs to apply and submit your resume (no longer than 6 pages) and
cover letter, or email to recruitment@bantuproject.net with the name of the position as your email
subject.
Closing date: July 22, 2020
Only shortlisted candidates will be contacted.
For more information on our company, please review our website: www.thepalladiumgroup.com
Palladium provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
No comments:
Post a Comment