Position: Admin and Finance Assistant

Background

Institute for Essential Services Reform (IESR), a think tank in energy and environment, is working on an initiative to transform Indonesia's energy sector to be more sustainable and low carbon.

IESR together with international and national partners will be implementing a Clean, Affordable, and Sustainable Energy for Southeast Asia (CASE) project from 2020 to 2024. CASE project aims to create evidence and tools that support the energy transition in the region as well as to communicate these outputs to relevant stakeholders and the public in general to establish a public discourse about energy transition challenges and benefits.

Admin and Finance Assistant plays an important role in assisting finance and administration to support this program.

About the Position

IESR is looking for an Admin and Finance Assistant. The person in this position will assist the Program Manager of CASE Project’s and Executive Director for the outcome of the project.

The person is responsible for maintaining financial and administration documents and supporting program activities. S/he will work under Admin and Finance Manager.

IESR is seeking a highly motivated, experienced, and qualified candidate to join our dynamics team. 

The key roles and responsibilities

·       Handle Petty Cash Transaction.

·       Prepare disbursement and journal vouchers

·       Record all transactions related to the office operation in the computer system for general ledgers.

·       Provide administrative support especially for consultant, workshop, seminar training, ordering, and receiving goods and office supplies.

·       Prepare staff advance.

·       Assisting the Executive Director to maintain his schedule, advance and expenses report.

·       Provide travel arrangement for staff (ticket reserving, visa applying support, etc)

·       Booked and maintained IESR equipment/facilities.

·       Maintain and fill finance and admin documents.

·       Assisting external audit.

·       Prepare and settle account receivable and account payable.

Qualification

•       Good organizational skills and diligent attention to details associated with documenting activities to maintain accurate and complete program-records

•       Excellent time-management skills

•       Ability to manage multiple tasks and deadlines

•       Proficient in the use of Microsoft Office word processing and spreadsheet software, data entry, Internet and email and standard office equipment

•       Experience in operating Software Accounting is an advantage.

•       Demonstrated initiative, tact and high sense of responsibility and discretion and confidentiality.

•       Indonesian nationality.

Required skill and experiences

•       D1/D3 Accounting or Administration

•       3 years experience in the same position.

Starting Date

Expected start in early August 2020, with 3 months’ probation.

Salary

This position is a junior level position. The salary will be commensurate with the candidate's qualification and experiences.

How to apply

1.      Candidate to download application form from IESR website.

2.      Send the completed application form, together with an application letter and latest CV to hrd@iesr.or.id before August 02^nd 2020.

3.      Only qualified candidates will be called for the test and interview.