Islamic Relief Job Vacancy: Finance Officer based in Jakarta

 

About the organization:

Yayasan Relief Islami Indonesia (YRII) is an independent humanitarian and development organization. YRII, previously Islamic Relief Worldwide in Indonesia as globally with Islamic Relief Worldwide we have been fighting poverty and injustice for 30 years, in a world where more than three billion people still live in poverty

 

Country Purpose:

Islamic Relief Worldwide in Indonesia has been operating since 2003, and officially became the Yayasan Relief Islami Indonesia in January 2022. The objective of the Yayasan Relief Islami Indonesia program is to contribute to the social welfare of the Indonesian people and to alleviate suffering. The main sector for the programme include:

 

•        Water and Sanitation

•        Sustainable livelihood

•        Education

•        Child Welfare

•        Shelter

•        Disaster Risk Reduction

•        Climate Change

 

The geographical area: NTB, Aceh, Central Sulawesi, West Sulawesi and Jakarta Province and will be expanded to all regions of Indonesia according to the development of the organization. The implementation of the program is carried out directly by YRII or through cooperation partners.

 

Yayasan Relief Islami Indonesia is seeking Finance Officer Based in Jakarta - Indonesia.

 

Reporting Line:

Post holder would directly report to Finance Coordinator.

 

Key Duties and Responsibilities:

 

Cash Payments:

·       Checking the Invoices raised by suppliers and vendors for casting and calculations, totals and sub-totals.

·       Check that all relevant columns and cells of payment requisitions Form had been filled properly.

·       To check that approval of competent Authority has been taken to make the payment.

·       Petty Cash handling & security

·       Daily cash closing to have proper control on petty cash

·       Check that all relevant columns and cells of payment requisitions Form had been filled properly.

·       Checking the Invoices raised by suppliers and vendors.

·       To check that approval of competent Authority has been taken to make the payment.

·       Preparation of cheques and ensure signatures thereon.

·       To deduct applicable tax from each and every payment.

·       To ensure delivery of checks to the suppliers.

·       Checking the Invoices raised by the partners.

·       Preparation of documents and cheques in terms of budget transfer to partners based on MoA

·       Maintain financial record, Budgeting and Reporting

·       Keep up date all financial record using Microsoft Dynamic AX

·       Ensure and maintain proper placement of financial data, scanning and filing according to IRI archiving policy

·       To operate specified financial modules/ ledgers as directed by the Finance Manager

·       Prepare of Monthly Reports and submitted to Finance manager for review before submit to IR HQ

·       Preparation of Financial reports to Donor and submitted to Finance Manager for review.

·       Review Financial Reports from Partners

·       Receipt of Funds

·       Keep update record of receipts & ensure to deposit these amounts in IR’s official account.

·       Support finance Manager in maintenance of record of funds movement, ensuring availability of funds at all times in sub offices, and prepare request Fund Transfer from Head Quarter.

·       Bank Liaison.

·       Liaison with banks to keep latest development in banking laws and regulations.

·       Preparation of Monthly Bank Reconciliation Statement.

·       Keeping up date laws and regulations regarding conversion of foreign currency in to local currency, taking the best rates prevailing in the market and ensuring the best practices.

·       In case of any foreign trade activities, opening, maintenance and final payment of the LC’s.

 

Bank Payments:

·       Check that all relevant columns and cells of payment requisitions Form had been filled properly.

·       Checking the Invoices raised by suppliers and vendors.

·       To check that approval of competent Authority has been taken to make the payment.

·       Preparation of cheques and ensure signatures thereon.

·       To deduct applicable tax from each and every payment.

·       To ensure delivery of checks to the suppliers.

·       Checking the Invoices raised by the partners.

·       Preparation of documents and cheques in terms of budget transfer to partners based on MoA.

 

Maintain financial record, Budgeting and Reporting:

·       Prepare budget for new project proposal using IRW format and required format from donor, and submitted to Finance Manager for review.

·       Keep up date all financial record using Microsoft Dynamic AX

·       Ensure and maintain proper placement of financial data, scanning and filing according to IRI archiving policy

·       To operate specified financial modules/ ledgers as directed by the Finance Manager

·       Prepare of Monthly Reports and submitted to Finance Manager for review before submit to IR HQ

·       Review and control Budget Vs Expenses and provided advise to project coordinator regarding project expenditures

·       Preparation of Financial reports to Donor and submit to Finance Manager for review

·       Review Financial Reports from Partners

 

Receipt of Funds:

·       Preparation of receipts from Donors, staff & or Beneficiaries on behalf of IR

·       Keep update record of receipts & ensure to deposit these amounts in IR’s official account

·       Support finance Manager in maintenance of record of funds movement, ensuring availability of funds at all times in Country office and sub offices, and prepare request Fund Transfer from Head Quarter.

 

Bank Liaison:

·       Liaison with banks to keep latest development in banking laws and regulations

·       Preparation of Monthly Bank Reconciliation Statement

·       Keeping up date laws and regulations regarding conversion of foreign currency in to local currency, taking the best rates prevailing in the market and ensuring the best practices

 

Requirements:

·       University degree of accounting background or related field / At least Bachelor’s degree in the relevant studies

·       Proven years of finance related experience in an NGO or a commercial environment

·       Proven experience of analysing, internal control, effective coordination in financial scope, work experience in multi-cultural environments;

·       Good management skill

·       Good writing and communication skill

·       Excellent knowledge of computer operation (Windows, Excel, Power Point)

·       At least 4 year experience in Finance

·       Must be able to read, write and speak fluent English

·       Knowledge of financial accounting systems or similar financial reporting software highly preferred (Dynamic AX; ERP; quick-books).

·       High level of attention to detail and accuracy.

 

Strong interest in development work with respect for confidentiality and commitment to YRII’s overall aims and objectives, including gender, equality and equal opportunities in all aspects of YRII’s work.

 

YRII is a faith based-non government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply.

 

Accountability:

All YRII team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project.

 

Safeguarding:

Yayasan Relief Islami Indonesia participates in the inter-Agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people and people at risk are protected against the risk of harm and abuse. With a zero-tolerance approach YRII is committed to responding appropriately and constructively to any and all information related to safeguarding issues during recruitment process.

 

How to apply :

Please send only your application letter and CV to the email address:

irid.recruitment@islamic-relief.or.id

Applications submit directly to Yayasan Relief Islami Indonesia Office will not be considered.

Only short-listed candidates will be contacted.

The deadline for submitting applications :   April 28^th, 2023

 

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