The Project Coordinator will report to YEE Program Manager, support the overall implementation of the Project in Indonesia which is implemented in Semarang, Temanggung and Salatiga in the period of May 2023 – April 2024, particularly on:
- Ensuring effective and efficient project management by maintaining the delivery of appropriate technical, operational and financial outputs, while tracking the project progress through monitoring, evaluation and reporting;
- Maintaining effective working relationships with project partners and YEE Program Department, through effective communication, consultation and reporting;
- Youth capacity development on entrepreneurship, focusing on girl and young women.
- Monitoring, evaluation, research and knowledge management process as part of project cycle management
- Aligning the projects implementation with Plan International principles of safeguarding children and young people (Safeguarding) as well as Gender Equality and Inclusion (GESI)
Ensuring effective and efficient project management
- Develops and update Detailed Implementation Plan (DIP) of the project and monitor its implementation, ensuring timely implementation of the project;
- Be responsible for managing partners and consultants to ensure delivery of quality outputs based as required and planned in the project;
- Leads the financial management (budget planning and expenditure) of the project achieving accuracy and reliability of financial reports, in accordance with YPII and donors’ standards and compliance;
- Identifies project risks and mitigation strategy, submits information on the new risks and possible mitigating measures to the YEE Program Manager for consideration and updating the status of these risks by maintaining a Project Risk Registry;
Effective Working Relationship with Partners, Consultants and YEE Program Department
- Establishes good practice of partnership management aligning with Plan International Guidelines for Building Better Partnership, from partner assessment process to monitoring the partnership agreement promoting mutual accountability and compliance;
- With supports from YEE Program Team, initiat
e, establish and maintain good relationship and coordination with government and private sector stakeholders; - Be the focal person for the contact with local partners and governments; this entails attending regular update calls, responding to email requests, attending meetings and exchange learning and ideas.
- Initiate and execute conversations around advocacy and impact, thereby contributing to sustainable project outcomes
Youth Capacity Development on Entrepreneurship, Focusing on Girl and Young Women
- Continue Gender Action Learning Sustainability (GALS) mentorship for youth entrepreneurs
- With support from YEE Program Team and partners, conduct business mentoring / apprenticeship and product development / innovations
- Provide support for youth to build strong network with private sectors and create opportunities to be part of private sector’s value chain
- Provide support for youth to build network with Provincial Government’s business incubators for other business opportunities, enterprise legality and other business supports.
Monitoring, Evaluation, Research and Knowledge Management (MERKM)
- Works and coordinates with YEE MER Specialist to manage and monitor the implementation of the project by using agreed monitoring tools, M&E Framework and achieving quality of baseline and endline data collection;
- Establish proper monitoring procedures with key stakeholders and project partners
- Coordinates the data collection and support the provision of project report in Indonesia for periodic reporting to US National Office, Donor and YPII Quarterly and Annual Reporting mechanism in timely and high quality manner in coordination with Grant Acquisition Manager and with supervision from Program Manager;
- Supervises the development of knowledge products from the project, including fact sheets/project brief, policy briefs, modules, research and publications, in quality and timely manner;
- Maintains quality standards of document keeping, retrieval and sharing mechanism.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GESI)
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work;
- Participates actively in capacity building and learning event on Safeguarding Children and Young People and Gender Equality and Inclusion;
- Submits required documentations (reports, checklists, action plans) to implement policy, standards and approach on Safeguarding and GESI;
- Understands and puts into practice the responsibilities under Safeguarding and GESI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Internal relationship
- YEE Program Manager: Management guidance for project implementation
- YEE MER Specialist : Coordination of project MER framework and implementation objectives to be consistent with Country, Global and Advocacy priority
- Innovative Partnership Specialist: Inform and consult to solicit technical support for private sector engagement
- Finance Team: Collating periodical financial reports and ensuring spending allocation
External relationship
- Government; Central Java Government, Cooperatives and MSMEs Local Offices, Office of Rural Empowerment and Village governments
- Government Business Incubators
- Relevant Private Sectors and Financing Institutions
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
- Undergraduate degree in education, economic development, social fields or other related field in the promotion of youth economic empowerment and gender equality
- Minimum of 3 years of experience in project management, including budget management, monitoring and evaluation and quality project reporting
- Minimum of 3 years experienced working in coordination with Government agencies/offices, Private Sectors and business incubator institutions
- Affinity to work with and for young people on economic empowerment
- Understanding of Indonesia Government policies, laws, and institutions in relation to youth economic empowerment and, gender in the economy
- Good oral and written communication skills in English and Bahasa Indonesia
- Ability to function efficiently and effectively with minimum day-to-day supervision
- Demonstrated skills problem solving and people’s management.
Desirable
- Have existing networks with Private Sectors in relation with youth training, market driven value chain and micro business financing
- Have knowledge on the digital system in relation with youth self-employment and youth business
- Demonstrated experience in working with children and youth
- Experience in managing programmes in child protection
- Experience in working in a multi-cultural organisation
- Demonstrated knowledge in international development tools: program logic, Monitoring, and community empowerment
- Demonstrated knowledge of gender transformative approach, gender-based violence, child rights, and inclusion
Lasting impact
We strive to achieve a significant and sustainable impact on the lives of children and young people, especially children and young women from marginalized groups.
Equal, inclusive, empowering
We respect all people, value differences, and promote equality across our programs and workplaces.
Transparent & accountable
We create a working climate and partnership that is trusting, honest, transparent, and accountable for the decisions we make and the impact our work has on our stakeholders
Smart & lifelong learning
Every time, there are new things that we can learn, so we are eager to seek knowledge that is beneficial for ourselves and the organization.
Adaptive & innovative
We are aware that existing problems and future challenges cannot always be solved with a conventional mindset, so we are constantly innovating in search of breakthroughs.
Collaborative
We collaborate with various parties, both internally and externally, based on good faith and the principles of partnership that apply in the organization to achieve common goals.
Taking Measured-Risk
We realize that risk is part of decision-making, so being brave to take measured risks is the key for us to keep moving forward to be superior and at the forefront.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy (PSHEA).
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Yayasan Plan International Indonesia believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity . We strive to create a workplace environment that ensures every team in every office and country is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
The Plan Indonesia Staff Transfer Policy does not apply to this staff recruitment process. Those who are allowed to apply are staff with a minimum work period of 1 year in the current position and a minimum annual appraisal of 3.
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