Vacancies at Eijkman-Oxford Clinical Research Unit-EOCRU (Study Coordinator) and the Universities of Indonesia and Oxford Clinical Research Laboratory-IOCRL (Assistant to Manager)

The Eijkman-Oxford Clinical Research Unit (EOCRU) opened in 2008 with the signing of a memorandum of understanding between the Eijkman Institute for Molecular Biology and the University of Oxford, to conduct collaborative research on infectious diseases impacting the health of Indonesians and residents of other Southeast Asian nations.

In 2012, the University of Oxford also signed a memorandum of understanding with the Faculty of Medicine Universitas Indonesia and, as part of this MoU, the Universities of Indonesia and Oxford Clinical Research Laboratory (IOCRL) was established. IOCRL, being part of EOCRU, is a research facility that serves as a hub to support clinical trials and other clinical research, education, training and public engagement.

In conducting the work in Indonesia, EOCRU is assisted by Alliance for Emerging and Re-emerging Disease Threats in Asia Foundation (ALERTAsia), a local foundation assisting in research grant management and capacity building for local researchers.

Through ALERTAsia, EOCRU is seeking a Study Coordinator (SC) for a clinical trial evaluating a malaria vaccine, entitled “Safety and Efficacy of PfSPZ Vaccine and PfSPZ-CVac Against Naturally Transmitted Malaria in Indonesia”, and Secretary/Administrative Assistant to the IOCRL Manager (SA)

Location: UI Salemba Kampus, Jakarta Pusat

Duration : 1 year with possible extension. If selected, there will be a three months contract prior to 1 year contract.

A. Study Coordinator (SC) for a clinical trial evaluating a malaria vaccine, entitled “Safety and Efficacy of PfSPZ Vaccine and PfSPZ-CVac Against Naturally Transmitted Malaria in Indonesia”

Study Coordinator (SC) is a specialized research professional, who supports, manages, facilitates, and coordinates the daily clinical trial activities. S/He plays a critical role in the conduct of the study under the supervision of the IOCRL Manager, who is a Senior Clinician Scientist, in Central Jakarta, Indonesia. S/He will also work closely with the trial’s Sponsor Sanaria Inc., a US-based biotechnology company developing vaccines. The trial will recruit a unique study population – a battalion of Indonesian soldiers based in non-malarious Java and being temporarily deployed to a highly malarious area of eastern Indonesia.

The trial investigators delegate day-to-day requirements of the research protocol to the SC in accordance with local authorities and regulations. By performing this statement of work (SOW), the SC works with principal investigator (PI), responsible investigator, co-investigators, department, faculty, institution and sponsor to support and provide guidance on the administration of the compliance, financial, personnel and other related aspects of the clinical trial. The SC primarily reports to the IOCRL Manager, with associated responsibilities to the IOCRL Study Administrator.

 I.              Responsibilities

The general duties and responsibilities are listed below, but not limited to:

1. Coordinate vaccine trial at EOCRU, in collaboration with primary partners at Faculty of Medicine, University of Indonesia; Eijkman Institute for Molecular Biology; Center for Army Health, Indonesian Army, Jakarta, Indonesia; Sanaria Inc., Maryland, US; University of Maryland, US
2. Manage and maintain documentation of paperwork, electronic correspondence and data.
3. Compliance with all local and institutional rules and regulations related to research involving human subjects and human subject‐derived information and materials, research agreement, monitoring plan, reporting of research findings, any progress or Serious Adverse Event.
4. Ensure subject safety by providing information regarding adverse events (AE), severe adverse events (SAE) and any pertinent information to subjects and investigators in a prompt manner.
5. Follow up and/or resolve all comments/inputs/findings from authorities, ECs, DSMBs, monitors, collaborators and others.
6. Serve as liaison to the chief investigator, site PIs, ethics committees (EC), and government authorities, sponsors, partners/collaborators, Data Safety Monitoring Boards (DSMB) and monitors.
7. Oversee, track and maintain financial elements in the study, including budget, payments and invoice the sponsor for completed work.
8. Facilitate information exchange among investigators, department, faculty, institution, sponsor, study subjects and/or their representatives, and other support system.
9. If required, serve as an advocate for the study subjects and/or co-investigators.
10. Communicate with all members of the research team regarding the trial, study subjects or any items related to the conduct of the research.
11. The SC will not deviate in any way from the IRB approved protocol

II.            Qualifications

1. Bachelor’s degree in health-related or basic science. Master degree is preferable;
2. Experience with coordinating clinical trials is essential;
3. Fluently speaking and writing in English;
4. Computer literacy and proficiency a must.
5. Excellent interpersonal skill;
6. Ability to manage and/or supervise clinical research activities;
7. Ability to work effectively as a team with healthcare personnel at all levels;
8. Evidence of self-motivation, initiative, creativity and attention to detail;
9. Demonstrate high level of organization skills and attention to details;
10. Ability to observe, comprehend, analyze and problem solve situations;
11. Recognize scope of decision making, with ability to receive directions as appropriate;

B. Secretary/Administrative Assistant to the IOCRL Manager (SA)

Main responsibilities:

1.    Perform basic administration functions for IOCRL, including daily reception tasks (attending incoming calls, receiving visitors, maintaining office correspondence, maintaining office supplies, maintaining delivery of documents or other materials with the courier service, maintain general admin petty cash transactions).

2.    Maintain a file for formal EOCRU/IOCRL correspondence

3.    Maintain a calendar of appointments & travel of the Manager

4.    Maintain the working order and security of the Manager’s computer

5.    Monitor and maintain the visas, KITAS & driving license of the Manager.

6.    Arrange all official travel as directed, including air, hotel, cash advance, and obtaining necessary visas

7.    Assist domestic and foreign visitors to EOCRU/IOCRL with visas, ground transportation, hotel reservations, etc.

8.    Liquidate outstanding travel claims of the Manager with receipts, etc.

9.    Maintain the good order, cleanliness and atmosphere of the Manager’s office and IOCRL.

10.  Other administration duties may be assigned by his/her Manager

Desirable Criteria:

•               High level of organizational and record keeping skills.

•               Excellent command in spoken and written English.

•               Excellent interpersonal skills with ability to communicate clearly and effectively at all levels.

•               Demonstrated experience using Microsoft Office (Word, Outlook, Excel, PowerPoint).  Experience with other software is a plus

•               Ability to communicate clearly and professionally through email, phone calls, and in face-to-face contacts and/or meetings.

•               Ability to work under minimum supervision.

Qualification:

•               Minimum D3 degree in secretary/ management

•               3 years or more experience as secretary or administrative assistant to a foreign top personnel.

Application requirement (Cover Letter, CV, three name and address of professional referees, and your salary history) should be sent to via e-mail to: hro@alertasia.org..  Please quote the reference SC for Study Coordinator position; SA for Secretary/Administrative Assistant position under your email subject. Shortlisting candidates will start immediately. 

Note: we will only short list candidates who meet our application requirement.