ADMIN ASSISTANCE FOR TEMU KOPI

Background

Lutheran World Relief (LWR) will host the fourth annual Temu Kopi on September 12-13.. The event will bring together representatives from across the coffee value chain for two days of discussions on the successes, challenges, and opportunities in coffee production. To assist the Program Manager in preparing the event, we will hire the Admin Assistance.

The person is expected to work starting immediately until September 20 and based in Bali. The position is consultant contract.

Job Description

The job descriptions are as follows:

·       Prepare venue for the event, coordinate with hotel in managing venue arrangements, meals and other logistical issues for the program.

·       Procure all stationaries and supplies for the event according to LWR procedures

·       Coordinate and communicate with the participants and local government to ensure their attendance for the event

·       Support the logistical arrangements for international participants as well as national participants (tickets, hotel, airport transfer and any other needed information)

·       The position will be the contact person in Temu Kopi website registration.

·       Assist local participants who cannot access the web, to have web-based registration

·       In coordination with field team, arrange field visit on September 9-11, 2018.

·       In coordination with Program Manager, support to ensure to have good team on board (scriber, interpreter)

·       Send invitations and record the confirmation for the event to all participants (including local government)

·       Any other assignment from Program Manager that related to the event or the project

Qualification

·       Fluency in written and spoken English.

·       Proficiency in using MS Office,  e-mail, and web browser software.

·       Ability to be accurate and attentive to detail in event arrangement and tracking, editing, typing, and filing.

·       At least 3 years’ experience in a similar role.

·       Excellent interpersonal skills.

Interested candidates should send their application letter and CV to lwrindonesia1@gmail.com before July 25, 2018. At this stage, do not send any other document (certification, ID, etc.). Your application letter and CV should not more than 300K. please also stated your expected fee for this position

Remuneration

The Admin assistance will receive a consultant fee which will be paid at monthly basis based on timesheet and monthly report. Based on Indonesia regulation, LWR will deduct the tax and any other required payments from consultant payment..