OVERVIEW:
FHI 360 is a nonprofit human development organization
dedicated to improving lives in lasting ways by advancing integrated, locally
driven solutions. Our staff includes experts in Health, Education, Nutrition,
Environment, Economic Development, Civil Society, Gender, Youth, Research and
Technology– creating a unique mix of capabilities to address today's
interrelated development challenges. FHI 360 serves more than 60 countries, all
50 U.S. states and all U.S. territories.
FHI 360 is currently recruiting for the position of
Operations/Procurement Manager for the USAID-funded Indonesia Civil Society
Initiatives Support program. This program will empower civil society to
strengthen democratic governance in Indonesia.
It will focus on civil society at the local level (district level and
below), where state ideology, public service delivery, and associational life
often mix in unpredictable ways.
JOB
SUMMARY:
The Procurement Manager is
responsible for the day to day oversight of all activities related to the
procurement of goods and services, including consultant services for the
office. The Procurement Manager will
also serve as the main point of contact and provide day to day oversight for
procurements and facilities of all the field offices.
DUTIES AND RESPONSIBILITIES
· Oversees and maintains all service
contracts, consultant agreements, and leases/operational requirements for all
FHI 360 Indonesia offices.
· Tracks all contracts,
consultant agreements and other procurements to ensure closeout, renewals or
rebids happen timely.
· Monitor concerns and
address technical staff's questions regarding contracts and client compliance;
advise and take corrective action.
· Maintains all procurement
files, including all necessary documentation, for goods and services,
consultants, grants and subcontracts and any other contract or agreement, with
the exception of employment agreements.
· Takes
the lead on training staff on any FHI 360 procurement processes and policies as
well as local laws and best practice around procurement.
· In
collaboration with the operations team, works to take the lead in developing of
policies and procedures for staff and functional areas.
· Oversees inventory for all
offices, taking the lead to ensure inventory count is complete for all offices
in accordance with the operations manual.
· Manages purchasing or
logistics pertaining to relocation of Indonesia expat employees.
· Performs
other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES, EXPERTISE AND COMPLEXITY
·
Articulate,
professional and able to communicate in a clear, positive manner with clients
and staff..
· Comprehensive
knowledge of procurement standards and practices.
·
Working
knowledge of company policies and procedures regarding procurement,
consultants, and contracts.
·
Ability
to work independently and manage processes and deadlines with limited
supervision.
· Excellent
at working in team settings.
· Possess
good planning, organizational, and interpersonal skills.
· Ability
to analyze information and exercise judgement when making decisions within the
context of established policies and procedures.
· Proficiency
in computer software applications e.g. MS-Word, MS-Excel, MS Outlook and
MS-PowerPoint.
· Must
be a self-starter with attention to detail.
· Familiarity
in working with international organizations and USAID regulations.
TYPE
AND NATURE OF CONTACTS
· Regular contact with consultants and vendors.
· Collects and analyzes
information provided by vendors.
· Regularly negotiates with
vendors on terms and price for goods or services.
· Provides support to staff for all aspects of
procurement process.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
· Usual office working conditions.
MINIMUM REQUIREMENT STANDARDS:
· Bachelor's Degree or its International Equivalent in
business administration or related field.
· Typically requires 10 minimum years of procurement
experience.
· Prior experience (minimum 5 years) working on USAID
funded programs (contracts and/or Cooperative Agreements) a requirement.
· Working knowledge of office software, including WORD,
Excel, PowerPoint, and Outlook.
· Must have excellent communication skills and good
command in both written and spoken Bahasa Indonesian and English.
· Experience of establishing strong working
relationships with colleagues from different organizations and cultures.
· Ability to meet deadlines with strong attention to
consistency, detail, and quality.
· Ability to travel within country if needed.
Interested candidates please submit your application
through FHI360 career portal below by the latest 3 November 2018.
Position Title: Finance Manager
Overview:
FHI360
is currently recruiting for the position of Finance Manager for the
USAID-funded Indonesia Civil Society Initiatives Support program. This
program will empower civil society to strengthen democratic governance
in Indonesia. It will focus on civil society at the local level
(district level and below), where state ideology, public service
delivery, and associational life often mix in unpredictable ways.
JOB SUMMARY/DESCRIPTION
Provides
daily oversight of the activities of the financial analyst staff, including
review and approvals for daily transactions.
Provides relevant fiscal information to executive or senior management
team. Assists with development and management of internal financial audits. May
develop formal reporting system to communicate results of audit activities to management
and regulatory compliance agencies. Provides
leadership and technical guidance for compliance with Generally Accepted Accounting
Procedures (GAAP). Knowledge of Cost Accounting
Standards (CAS) and Federal Acquisition Regulations (FAR) may also be required.
Experience in comprehensive management of business
support and compliance functions in organizations funded via government,
contracts and grants, foundation, and commercial sources.
DUTIES AND RESPONSIBILITIES:
· Review of all financial
transactions for assigned portfolio to ensure transactions are recorded timely
into the accounting system and reviewed for accuracy and completeness.
· Reviews and approves
monthly close financial reports for submission to Corporate Accounting.
· Provides recommendations
and consults with management on financial projects and compliances.
· Perform review of
project expenses and review all documentation related to VAT-exemption
requests. Update and maintain internal
control system for all VAT related transactions and exemption requests.
· Provide administrative,
financial, accounting and other technical assistance as required to FHI staff.
· In collaboration with
senior finance and operations staff, reviews implementing partner budgets (as
needed) for correctness and verify that budgets conform to FHI and donor
regulations.
· Supervise the daily work
of finance staff.
· Duties require broad
conceptual judgment, initiative and ability to deal with a wide range of finance
issues.
· Builds and trains staff
on financial policies and procedures.
· Performs other duties as
assigned.
QUALIFICATIONS
Education/Experience:
· BS/BA in
Business Administration, Finance or Accounting or related field, and 5-7 years’
relevant experience in a business setting.
· Proficiency
in spreadsheet software required
· Prior
experience working with international NGO’s and USAID funded programs required.
· Experience
working with grants program preferred.
· Must be able
to read, write and speak fluent English
· Deltek
Costpoint enterprise software system experience is preferred
· Working
knowledge of office software, including Word and Excel.
· Must be well
organized, self-starter with attention to detail.
· Must have
excellent communication skills and good command in both written and spoken
Bahasa Indonesian and English.
This job description summarizes the main duties
of the job. It neither prescribes nor restricts the exact tasks that may be
assigned to carry out these duties. This document should not be construed in
any way to represent a contract of employment. Management reserves the right to
review and revise this document at any time.
Interested candidate please submit your
application through FHI360 career portal by the latest 3 November 2018
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