PROJECT Finance/ADMIN Officer – HUMANITARIAN (PFAO)

CBM’s Indonesia Country Office in Jakarta is now accepting applications for an

PROJECT Finance/ADMIN Officer – HUMANITARIAN (PFAO)

(1 position available)

Location:                       Jakarta, Indonesia (with frequent travels to Palu, Yogyakarta, Makassar or other affected districts in Sulawesi)

 

Contract Duration:         12 months

Contract Type:               full time

Contract Start:               As soon as possible

Reporting line:              Senior Programme Officer Humanitarian with functional reporting line to Senior Admin Officer and Senior Finance Officer

General Objective

CBM is an international development organisation whose primary purpose is to improve the quality of life of the world’s poorest persons with disabilities and those at risk of disability. CBM works with partner organisations in low income countries to both develop and ensure that persons with disabilities and their families have ready access to affordable and comprehensive health care and rehabilitation programmes, quality education programmes and livelihood opportunities. Working with persons with disabilities, CBM advocates for their inclusion in all aspects of society, and for the inclusion of disability in international cooperation.

Position Objective

CBM has been present in Indonesia since 2003, having a country office in Jakarta.. CBM works with 19 local partners in 11 provinces. To respond to the Earthquake and Tsunami caused disasters in Central Sulawesi, CBM proposes an ‘inclusive humanitarian response’ that demonstrates a successful example of change and contributes to best practice knowledge on disability inclusion in humanitarian action.  Partnering with local actors – YAKKUM Emergency Unit and DPOs – the response will target beneficiaries in Palu and Sigi as well as the humanitarian actors and coordination structures leading the response.

The strategy will include provision of inclusive healthcare and rehabilitation services to affected population and support to mainstream humanitarian actors to make the humanitarian assistance inclusive for persons with disabilities. This will be done through technical support (in the coordination and implementation levels) to partners linked to clusters (protection and health) where trial-by-error and sharing of successes is encouraged.  Strengthening of the inclusion metrics (including disability, age and gender) in real time data analysis to facilitate change, and the resources will complement the existing humanitarian response; supporting commitment to inclusion, mainstreaming and ensure that inclusion is seen as the responsibility of all humanitarian agencies and not just of organisations representing specific groups.

CBM will have a support team of four people in Jakarta & Palu.  The team will comprise of Senior Programme Officer – Humanitarian (1), Project Finance/Admin Officer – Humanitarian (1) and Humanitarian Inclusion Advisor (2).

Duties and Responsibilities

To support and oversee the appropriate financial management of the earthquake response in close cooperation with YAKKUM Emergency Unit (YEU) and other relevant Disabled People’s Organisations – DPOs.

Main tasks

1.    To provide orientation to YEU operational and head office based finance team on CBM’s and donors financial and procurement compliance requirements

2.    To support relevant YEU (both operational and head office) and DPO personnel in submitting high quality financial reports in time and reviewing the financial reports before submission to the Emergency Response Team (ERT).

3.    To support partners in all procurement of goods/items planned under the project and provide guidance on accounting principles and procurement rules to ensure compliance with CBM and donor requirements.

4.    To ensure expenditures are in accordance with the approved budget, plan of action, partner contract and CBM’s and donor’s compliance requirements.

5.    To carry out financial monitoring visits and financial compliance checks at YEU and DPO’s office, using appropriate tools and provide feedback to partner on areas of improvement through visit reports.

6.    To support YEU and DPO finance operational personnel to implement the recommendations provided during the monitoring visits

7.    To make appropriate recommendations for any identified mismanagement or potential misuse of project funds to the Humanitarian Senior Program Officer - Humanitarian.

8.    To assist in preparation of the final financial audit

9.    To assist with organization of CBM team’s travel to affected area.

10. To assist with logistic and administrative arrangements for all CBM technical and monitoring visits from Country office, Emergency Response Unit and Global advisors

Position Requirements

1. Educational Qualification and Work Experience:

a.    University degree with a major in in finance or business administration, international development studies or any other relevant area

b.    Proven experience in administration and finance management of humanitarian/early recovery programs (minimum 3 years)

c.    Proven experience working in the field

d.    Proven experience working with partners and supporting them to implement financing and accounting principles

e.    High degree of proficiency in QuickBooks and MS Word, and advanced skills in MS Excel

2.  Other Competencies and Skills Requirements:

f.     Technical expertise

g.    Analytical and forward thinking

h.    Personal credibility

i.     Attention to communication

j.     Thoroughness

k.    Building collaborative relationships

l.     Providing motivational support

m.  Initiative

n.    Result orientation

15. Fluent English and Indonesian language skills (both written and spoken)
16. Willingness to travel and work long hours when necessary

CBM is a child-safe organization.  The future job holder adheres to CBM’s staff commitments and CBM’s Child Safeguarding Policy; he or she must be able to provide a certificate of good conduct or equivalent.

CBM encourages all people with disabilities including psychosocial to apply for this position

Candidates are invited to submit their  updated CV, cover letter outlining how the applicant fits the position requirements, salary expectations; please fill the “subject” column of the e-mails in this format: <PALU><Code><Your Name>to Indonesia.Recruitment@cbm.org Applications not fulfilling these requirements will not be considered. Only short-listed candidates will be notified. Deadline for applications is 19 October 2018.