Company
Profile:
MSI, a Tetra Tech
Company, is a Washington, DC-based international development firm with a
35-year history of delivering development results across the world. Our core
expertise is in governance and anti-corruption, institutional development,
public sector management, and monitoring and evaluation (M&E). MSI
implements nearly 100 projects in 90 countries around the world such as
Afghanistan, Colombia, Mexico, Indonesia, Jordan, Lebanon, Morocco, Pakistan,
Syria, and Vietnam. As one of the leading companies in our field, MSI has
partnered with more than 80 organizations across all sectors of international
development with clients ranging from large bilateral and multilateral donors
such as USAID, the World Bank and the UNDP to national and local governments, NGOs,
think tanks, foundations and universities. For more information on MSI, please
visit our website at www.msiworldwide.com.
Project Summary:
The four-year
USAID-funded Harmoni activity will promote tolerance and inclusion and reduce
the risk of violent extremism. Harmoni will focus support on interventions that
are narrowly targeted towards communities and individuals most at risk of
radicalization, with a mandate to build the resilience of key Indonesian institutions
– governmental, civil society, religious, and community-based – that represent
the frontline in preventing violent extremism in Indonesia.
This is a full-time, long-term
position based in the Harmoni HQ in Jakarta
This position is open to Indonesian
nationals only
Position Responsibilities:
· Support Harmoni
operations in the Jakarta office and field locations, providing a range of
administrative support functions.
· Arrange trips for
project personnel and
provide
technical assistance, including: hotel
reservations, ticket purchase, local transportation, et al.
· Prepare logistics support and procurement
for seminars, workshops, trainings, et al., in coordination
with program staff.
· Perform procurement tasks to support project activities such as: find potential vendors, prepare bid matrices
and Micro Purchase Orders.
· Complete and check supporting document for payment before
submitting to the Finance Team.
· Follow up invoices with Finance until proof of payment is received by vendors.
· Update vendor list and filling procurement document such
as: travel agent, hotel and car rental agreements, et al.
· Monitor use of office equipment and supplies; maintain adequate
stocks.
· Assist in printing, photocopying, and distributing
project documents.
· Perform front office duties as needed, including answer
phones and maintaining visitor log.
· Send and receive letters and other correspondence.
· Perform other tasks as assigned by the Office & HR Manager
or Senior Management Team.
Required Qualifications:
·
University
degree preferred; minimum 3 years professional experience performing program
and/or office administration duties, preferably for an international
organization or donor program. USAID project experience a plus.
·
Experience
with procurement for goods and services, preferably in an international
organization or program setting.
·
Excellent
organizational skills and attention to detail.
·
Ability
to work effectively on multiple tasks simultaneously, completing products on
time and at the required quality standard.
·
Strong
interpersonal skills; ability to work effectively as a team member.
·
Excellent
writing and communications skills.
·
Fluent
spoken English; strong written English.
·
Fluency
with MS Office software applications.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
MSI is an EEO/AA/ADA Veterans Employer.
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