Job Vacancy: Administrative Assistant S4C

Swisscontact promotes economic, social and ecological development by supporting people to successfully integrate into local commercial life. Swisscontact creates opportunities for people to improve their living conditions as a result of their own efforts. The focus of its systemic intervention in the private sector is the strengthening of local and global value chains. Through its projects, Swisscontact works to enable access to professional training, promotes local entrepreneurship, creates access to local financial service providers and supports the efficient use of resources with the goal of successfully promoting employment and income generation. The foundation is based in Zurich, Switzerland. With 86 million in annual turnover in 2016, Swisscontact is now implementing more than 100 projects in 34 countries with more than 1,200 staff. Swisscontact has been active in Indonesia for the past 45 years..

The S4C-Project is implemented by the Swiss Foundation for Technical Cooperation (Swisscontact), the Bern University of Applied Sciences (BFH-CDC) and the Association for Swiss International Technical Connection (SITECO) working in close collaboration with the Centre for Industrial Education and Training (CIET) of the Ministry of Industry (MoI) and the Directorate for Higher Education (DIKTI) of the Ministry of Research, Technology and Higher Education (RISTEK). Through the strengthening of Polytechnic institutes (Polys) in selected sectors and geographic locations and through the improvement of structures and services at the interface between Polys and industry, an important contribution to an improved quality and relevance of the overall Poly system in Indonesia is made, S4C is currently accepting applications for the position of:

Administrative Assistant

Based in Jakarta,  DKI Jakarta (Job Code: ADV.000046)

Job Brief

Administrative assistant perform routine clerical and administrative duties. She/He will organize files, prepare documents, schedule appointments, and support other staff.

Task, Authority & Responsibility

·         Answer telephones and take messages or transfer calls ·         Schedule appointments and update event calendars ·         Arrange staff meetings & Handle incoming and outgoing mail and faxes ·         Prepare memos, invoices, or other reports ·         Edit documents ·         Maintain databases and filing systems, whether electronic or paper ·         Perform basic bookkeeping ·         Perform a variety of clerical and administrative duties that are necessary to run an organization of S4C Team Jakarta efficiently. She/He will use computer software to create spreadsheets manage databases and prepare presentations, reports, and documents. She/He also support document for purchasing supplies and managing stockrooms ·         Uses videoconferencing, fax, and other office equipment ·         Provides high-level administrative support for an office. She/He often handle more complex responsibilities, such as reviewing incoming documents, conducting additional document for office team, and preparing reports ·         Work closely with the Country Office of Swisscontant Jakarta to create good performance

Employee Requirements

·         Business administrative operation preferred in School administrative experience ·         At least 1 year of relevant working experience in Vocational Education and Training institutions (VET) ·         Business administrative ·         Knowledge about the Indonesian Poly and TVET system development ·         Communication skills in English ·         Desirable: Degree/working in Vocational School Please visit https://recruitment.swisscontact.or.id for further application submission Please send your application by 30 September 2019, however we are continuing shortlist and conducting interviews for the right candidate before the deadline.