National Logistic Assistant

General Description of task(s) and objectives to be achieved

The National Logistics Assistant – EPT2 Programme, under the overall supervision of the FAO Representative, the general supervision of the Project Team Leader and close coordination with the programme assistant and direct supervision of the National Operations Officer,  will provide logistical supports to the EPT2 programme, in particular:


Warehouse and distributions related tasks;.

·         Conducting regular physical inventory of goods in the warehouse and project offices with close coordination with the Inventory Assistant.

·         Arrange and monitor incoming and outgoing shipment from/to the warehouse and the project sites and ensuring the receipts of the good delivered are properly recorded/ archived and providing the necessary update to the Inventory Assistant. Providing update on the warehouse stock reports.

·         In close coordination with the Programme Assistants and Output team leaders, to draft and prepare the projects distribution plan and ensuring its smooth and timely implementation.

·         Determining the proper storage and maintenance of all equipment and supplies..

·         Monitor the expiry dates of goods stored at the warehouse and make sure distributions to the field is based on the expiry dates.

·         Ensure the most efficient of shipment methods are selected

·         Assist with the maintenance and mobility of the ECTAD office’s satellite phones, GPS and other field equipment stored at FAO ECTAD office.

·         Assist the project in producing/completing logistical data and information in reports requested by FAO Indonesia, FAO RAP, FAO HQ and donors.

·         Support the procurement unit in identifying the potential vendors for logistic related works services when necessary

  

Project vehicles management;

·         Coordinating the project’s vehicles day to day operations, includes; drivers schedule, monitor the vehicle movements

·         Verify weekly vehicle log book report

·         Verify driver claims for vehicle expenses.

Performs other related duties as required

Key Performance Indicators

Expected Outputs:

    

                           ·         Smooth logistic operations supports                                                    ·         On-going                                                                            

                           ·         Warehouse stock report maintained and updated real-time            ·         On-going

                           ·       Smooth fleet management and support                                              ·       On-going                      

Languages: Fluency in written and spoken English and Bahasa Indonesia

Expected start date: ASAP

Duty Station: Jakarta

                                                                                                                                            GENERAL NOTE TO ALL APPLICANTS:

Interested candidates should submit a CV and a covering letter ( in ENGLISH)  clearly stating their relevant skills, experience and e-mail to:  FAO-ID@fao.org Submission DEADLINE: 24 October 2019. All candidates should possess computer/word processing skills. FAO reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description. FAO regrets to inform applicants that only short-listed candidates will be contacted.